Internship Resignation Email Sample: How to Write a Professional Letter

If you’re reading this article, chances are you’re searching for an internship resignation email sample. Perhaps you’ve reached the end of your internship and want to move on to new opportunities, or maybe you’ve had an unexpected change in circumstances. Whatever the reason, it’s essential to handle your resignation professionally and respectfully.

Fortunately, you don’t have to struggle with writing an internship resignation email from scratch. In this article, we’ll provide you with examples of resignation emails, which you can edit as needed to fit your specific situation. Whether you’re leaving due to personal reasons, relocation, or pursuing a better opportunity, we’ve got you covered.

Leaving an internship can be a daunting task, but with our help, you’ll be able to craft a resignation email that’s professional yet empathetic. We understand that the process can be nerve-wracking, but rest assured that we’ve made it easy and straightforward.

So, let’s get started and ensure that your resignation email leaves a positive impression while maintaining professionalism throughout.

The Best Structure for an Internship Resignation Email Sample

Resigning from an internship is never an easy decision. Whether it’s due to a new opportunity, a personal decision or a change in circumstances, it’s important to do it professionally. Writing an internship resignation email might seem daunting, but with the right structure, you can convey your message clearly and respectfully.

Firstly, you should start your email with a clear subject line, such as, “Resignation Letter – [Your Name].” This subject line will alert the recipient of the email that you are submitting your resignation, making it easier for them to respond accordingly.

Your opening paragraph should express appreciation for the opportunity you’ve had to work with the company, thanking them for the chance to learn and grow as a professional. Be sincere in your gratitude, and don’t be afraid to be specific about what aspects of the internship were most valuable to you.

Next, you should get right to the point and state that you will be resigning from your internship. It’s important to keep your tone professional and straightforward, avoiding any negative or accusatory language. Highlight the reason for your resignation, keeping it simple and concise.

Your third paragraph should express your willingness to assist in making the transition as smooth as possible. This could mean finishing any outstanding work, providing documentation, or otherwise making yourself available to help with the handover process. By doing so, you’ll help demonstrate your professionalism and commitment to the company, even as you resign.

Finally, your closing paragraph should be a professional sign off, thanking the company again for the opportunity to work with them and express your hope for successful future endeavors. If you feel comfortable doing so, you can also provide your contact information in case they need to reach you in the future for any reason.

In conclusion, writing an internship resignation email may seem intimidating, but by following the above structure, you can convey your message professionally and respectfully. Remember to keep your tone positive and professional, and to express your gratitude for the experience.

Sample Internship Resignation Email Samples

Personal Reasons

Dear [Supervisor’s Name],

It is with a heavy heart that I am resigning from my internship with [Company Name]. Due to some personal reasons, I am unable to continue with this internship program.

I am so grateful for all the opportunities, experience, and knowledge I have gained during my time here. You and the entire team have been very supportive, and I appreciate the mentorship you provided me. I apologize for any inconvenience my departure may cause and will make sure to complete my remaining duties before the end of my contract term.

Thank you so much for understanding my situation. I would love to stay in touch and hope to cross paths with you again in the future.

Best Regards,

[Your Name]

Medical Reasons

Dear [Supervisor’s Name],

I regret to inform you that due to some medical reasons, I have to resign from my internship with [Company Name].

I am grateful for the chance you gave me and how much I have learned while working here. Unfortunately, my health has not been in the best shape to continue in this role. I will make every effort to complete my remaining assignments, and I hope to have your support in this regard.

Thank you so much for the support, understanding, and opportunities given to me. I’m grateful for the team and the learning experience that I gained during my internship program.

Best Regards,

[Your Name]

Financial Reasons

Dear [Supervisor’s Name],

I regret to inform you that I am resigning from my internship with [Company Name] due to some financial constraints.

I have enjoyed my role here and learned so much from being part of this team. However, due to some unforeseen financial difficulties, I cannot continue. I am grateful to be given this opportunity, and I acknowledge the responsibility that came with it.

I am eager to complete all my assigned tasks before my end date and will take extra measures to ensure a smooth transition. Thank you again for providing the support and encouragement throughout my internship program.


[Your Name]

Accepted Full-Time Job Offer

Dear [Supervisor’s Name],

I am writing to formally resign from my internship role with [Company Name]. I have recently accepted a full-time job offer with another firm and will be moving on from my current position.

I am grateful that you gave me this internship opportunity, and I cannot stress how much I learned from the experience. I enjoyed working with the team, learning new skills, and working on challenging projects.

I am committed to finishing my remaining tasks before my departure date and will make sure the transition is as smooth as possible. Once again, I appreciate all the support and mentoring provided during the course of my internship program.

Best Regards,

[Your Name]

Uncomfortable Workplace Environment

Dear [Supervisor’s Name],

It is with great regret that I find myself in a position where I must resign from my internship with [Company Name] due to some uncomfortable experiences in the workplace.

As much as I appreciate all the skills and opportunities that I have experienced during my tenure, the workplace environment has not felt inclusive in the recent weeks. It is difficult to work in an environment where the feeling of inclusivity & empathy is missing.

Thank you for everything you have done for me and please let me know what else I can do to facilitate a smooth transition during my departure.

Best Regards,

[Your Name]

Family Emergency

Dear [Supervisor’s Name],

I regret to inform you that due to some family emergency, I need to resign from my internship with [Company Name] effective immediately.

I cannot express enough how fortunate I feel to have been given the opportunity to work with the team and learn so much along the way. The hands-on experience, mentorship and guidance received during this internship program have been invaluable.

I am willing to complete any pending work that needs my attention before my departure if feasible. Thank you for understanding the situation and for allowing me to be a part of this great organization during my time as an intern.


[Your Name]

Academic Overload

Dear [Supervisor’s Name],

I am writing to inform you that I have to resign from my internship role with [Company Name] due to an overwhelming academic workload.

I am beyond grateful for the opportunities I have been given here at [Company Name] during my tenure as an intern. I recognized this internship program as an excellent platform for me to develop my skills and gain practical experience in my field of study.

Unfortunately, my academic commitments have grown to the point where I can no longer manage both my studies and this internship role at the same time. I regret any inconvenience this may cause and hope to maintain strong relations with the company.

Thank you for all your patience and effort, and I wish the company all the success in the future endeavors.

Best Regards,

[Your Name]

Tips for Writing an Effective Internship Resignation Email Sample

Internships are often a crucial part of one’s career journey, providing valuable experience and professional development. However, there may come a time when an intern needs to resign from their position. Here are some tips for writing an effective internship resignation email sample:

  • Be Professional: While an internship may be temporary, it’s important to remember that it still requires a professional demeanor. Your resignation email should be written with the same professionalism as a resignation from a full-time position. Keep the tone of your email polite and professional.
  • Express Gratitude: Thank your employer and colleagues for the opportunities and experiences you’ve had during your internship. Let them know how much you appreciated their guidance, support, and mentorship.
  • Provide a Reason: Explain why you’re leaving your internship. It may be because of another professional opportunity, personal reasons, or a difficult work situation. Whatever the reason, be honest and concise.
  • Be Clear: Specify the date you will be leaving your internship. Provide ample notice to your employer, typically a minimum of two weeks, and ensure that this date aligns with any contractual or legal requirements.
  • Offer Assistance: Let your employer know that you’re willing to assist with the transition as much as possible. Offer to train your replacement, ensure your projects are finished, and provide a detailed handover report.
  • Ask for a Reference: Request a reference letter or provide your updated resume in case your employer would be willing to refer you for future jobs. Make sure to maintain a professional relationship with your employer and colleagues as they could offer assistance in your future endeavours.

Lastly, always follow up with a thank-you note after they have taken the time to read your resignation email. It shows you are a thoughtful and professional intern even in your resignation. Use these tips to create a professional and positive resignation email that leaves a good impression and solidifies your professional relationships.

Internship Resignation Email Sample FAQs

What should I include in my internship resignation email?

When writing your internship resignation email, make sure to include a clear statement of your intent to resign, your final day of work, a brief explanation of why you are resigning, and an expression of gratitude for the opportunity.

Should I provide a reason for my resignation in my email?

It is always good practice to provide a brief explanation of why you are resigning from your internship. However, keep it professional and don’t be too detailed or negative.

Is it necessary to give notice before resigning from my internship?

Yes, it is important to give notice before resigning from your internship. It shows respect for your employer and allows them to prepare for your departure. A notice period of two weeks is usually expected, but check your internship contract or company policy for any specific requirements.

Can I resign from my internship verbally instead of sending an email?

While resigning in person or over the phone is always a good practice, it is recommended to follow up with a resignation email for official documentation purposes.

Do I need to address my resignation email to a specific person?

If you have a direct supervisor, it is best to address your resignation email specifically to them. If not, address it to whoever oversees your department or the human resources department.

What should I do if I have already accepted a job offer but haven’t started my internship yet?

If you have accepted a job offer before starting your internship, you should contact the company as soon as possible to inform them of your situation. Be professional and express your sincere apologies for any inconvenience. Offer to help find a replacement or assist with the transition if needed.

How should I respond if my employer asks me to stay on?

If your employer asks you to stay on longer than your original resignation date, consider the request carefully and respectfully. If you decide to stay on, make sure to adjust your plans accordingly, and discuss any changes to your pay or responsibilities. If you decide to stick to your original resignation date, communicate your decision professionally and thank them for the opportunity.

Goodbye for now, but not for forever!

If you’ve made it this far, I hope you’ve found the internship resignation email sample useful or at least amusing. As much as I hate to say goodbye, it’s time for me to sign off. I want to thank you for reading and taking the time to learn something new with me. Remember, resigning from an internship can be tough, but staying true to yourself and maintaining professional decorum is key. Don’t forget to check back for more informative content in the future. Until we meet again, happy interning!