Are you tired of endlessly waiting for a response from potential employers after submitting your resume? You’re not alone! One thing that can ease this process is sending a follow-up email expressing your availability for an interview. But the question remains: how do you write an effective interview availability email sample that stands out among the competition?
Well, not to worry because we’ve got you covered. In this article, we’ll provide you with some examples of interview availability emails that you can edit as needed to suit your personal style and desired tone. Whether you’re a recent graduate or a seasoned professional, these samples will help you write an email that will catch the attention of your desired employer and get you that interview you’ve been longing for.
So, sit tight, grab a notebook and a pen, and let’s dive into crafting the perfect interview availability email.
The Best Structure for Interview Availability Email Sample
When it comes to crafting an interview availability email sample, it’s important to remember that you’re essentially selling yourself to a potential employer. With that in mind, your email should be both professional and succinct, while still showcasing your enthusiasm and eagerness for the opportunity.
The structure of your interview availability email sample should be straightforward and easy to follow. Start by addressing the recipient by name and thanking them for their time and consideration. You’ll then want to express your interest in the position and briefly explain why you believe you’re a good fit for the job.
Next, it’s time to let the interviewer know when you’re available for an interview. Be specific about the days and times you’re available, and offer a few different options to make scheduling as easy as possible. Remember to keep time zones in mind if you’re applying to a job in a different location!
Finally, close your email with a friendly yet professional sign-off. Express your excitement about the opportunity to interview and thank the recipient again for their consideration. Make sure to include your contact information, so the interviewer can easily get in touch with you if needed.
In summary, the best structure for an interview availability email sample is:
- Address the recipient by name and express your appreciation for their time and consideration.
- Briefly explain why you’re interested in the position and why you believe you’re a good fit for the job.
- Offer several specific date and time options for scheduling an interview, keeping time zones in mind.
- Close with a friendly yet professional sign-off and include your contact information.
Remember, the goal of your interview availability email sample is to impress the interviewer with your professionalism, enthusiasm, and willingness to be flexible during the scheduling process. With a clear and concise structure in place, you’ll be well on your way to securing an interview and landing the job of your dreams.
7 Interview Availability Email Samples
Confirmation of Interview Date
Dear [Interviewer Name],
Thank you for offering me the opportunity to interview for the [Position] role at [Company Name]. I am eager to meet with you, and I confirm my availability for the interview on [Date] at [Time] as we agreed.
Please let me know if there is anything else I should bring or prepare for the interview. I am looking forward to discussing my qualifications and learning more about this exciting opportunity.
Thank you again for scheduling my interview and considering me for the role.
Best regards,
[Your Name]
Request for Interview Schedule
Dear [Interviewer Name],
I am writing to inquire about the status of my application for the [Position] role at [Company Name]. I am excited about the opportunity to join your team and would like to know if there is a chance to schedule an interview.
My availability for the coming week is as follows:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
Please let me know if any of these dates and times work for you, or if you would like to suggest a different time. I look forward to discussing my qualifications and learning more about the role and the company.
Thank you for considering my application, and I hope to hear from you soon.
Best regards,
[Your Name]
Availability for Second Interview
Dear [Interviewer Name],
Thank you for inviting me for the first interview for the [Position] role at [Company Name]. I appreciate the opportunity and am excited about the prospect of joining your team.
I am writing to confirm my availability for a second interview if you feel that I am a strong candidate. Please find below my availability for the coming week:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
Alternatively, if you prefer to schedule the interview for a different time, please let me know what works for you, and I will do my best to accommodate.
Thank you again for your consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Availability for Phone Interview
Dear [Interviewer Name],
Thank you for considering me for the [Position] role at [Company Name]. I appreciate the opportunity and am excited about the prospect of joining your team.
As requested, I am writing to confirm my availability for a phone interview. Please find below my availability for the coming week:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
If these dates and times are not suitable, please let me know what works for you, and I will make every effort to accommodate. I look forward to discussing my qualifications with you and learning more about the role and the company.
Thank you again for your time and consideration, and I hope to hear from you soon.
Best regards,
[Your Name]
Availability for Virtual Interview
Dear [Interviewer Name],
Thank you for inviting me for an interview for the [Position] role at [Company Name]. I appreciate the opportunity and am excited about the prospect of joining your team.
As we discussed, I am available for a virtual interview. Please find below my availability for the coming week:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
If these dates and times are not suitable, please let me know what works for you, and I will make every effort to accommodate. I have experience with various video conferencing platforms, and I am confident that we can have a productive interview remotely.
Thank you again for your time and consideration, and I hope to hear from you soon.
Best regards,
[Your Name]
Availability for In-person Interview
Dear [Interviewer Name],
Thank you for considering me for the [Position] role at [Company Name]. I appreciate the opportunity and am excited about the prospect of joining your team.
I am writing to confirm my availability for an in-person interview, as we have discussed. Please find below my availability for the coming week:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
I understand the importance of safety and social distancing during these challenging times. I assure you that I will follow all necessary precautions and safety measures during the interview to ensure the health and well-being of everyone involved.
Thank you for your time and consideration, and I look forward to meeting you soon.
Best regards,
[Your Name]
Rescheduling Request for Interview
Dear [Interviewer Name],
I hope this email finds you well. I am writing to request to reschedule my interview for the [Position] role at [Company Name]. Unfortunately, due to some unforeseen circumstances, I would not be able to attend the scheduled interview, which was supposed to take place on [Date] at [Time].
I am available during the following dates and times:
- [Date], [Time]
- [Date], [Time]
- [Date], [Time]
Again, I apologize for any inconvenience this may cause. I would appreciate it if we could find a mutually agreeable date and time for the interview. I look forward to hearing back from you soon.
Thank you for your understanding, and please let me know if there is anything else that I can do to assist.
Best regards,
[Your Name]
Tips for Writing an Interview Availability Email Sample
When applying for a job, it’s likely that you will be asked to attend an interview. One of the first steps in setting up an interview is to respond to an interview availability email sample. This email sets out the dates and times that the interviewer has available, and asks you to let them know which one works best for you. Here are some tips for writing a successful interview availability email.
Be Prompt and Professional
It’s essential that you respond to the interview availability email promptly, ideally within 24-48 hours. This shows that you are organized and committed to the job. Always start your email with a professional greeting, followed by a brief thank you for the invitation. This will show the interviewer that you appreciate the opportunity to attend an interview.
Check Your Schedule Carefully
Before sending your response, make sure you have checked your schedule carefully to ensure that you don’t accidentally double book or have another commitment that conflicts with the interview. Check your calendar or planner carefully, and ensure that you have no other appointments lined up on the day of the interview.
Keep Your Response Clear and Concise
When writing your interview availability email, it’s important to keep your response clear and concise. Indicate which of the proposed dates/times work best for you, and provide an alternative if necessary. This will help the interviewer to schedule the interview as quickly and efficiently as possible. Avoid making excuses or giving reasons why the other times don’t work. Just give the details of your availability.
Confirm the Details
Once the interviewer has confirmed a date and time for the interview, be sure to confirm the details in writing. This will help to avoid any confusion or mix-ups on the day of the interview. Confirm the time, date, and location of the interview, and be sure to ask any questions you may have about the interview process. This will demonstrate that you are well-prepared and organized, and will help to set a positive tone for the interview.
Follow Up with a Thank You Email
After the interview, it’s always a good idea to follow up with a thank you email. This will show that you are grateful for the interviewer’s time, and can help to set you apart from other candidates. Take the time to craft a thoughtful email, emphasizing your interest in the job and your appreciation for the opportunity to interview. This can help to keep you on the interviewer’s radar, and may even set the stage for a future job offer.
Interview Availability Email Sample
What should be included in an interview availability email?
An interview availability email should include the candidate’s name, the position they are applying for, their availability, and contact information.
When should I send an interview availability email?
You should send an interview availability email as soon as possible after receiving the interview request.
What is the best way to format my interview availability email?
Your interview availability email should be clear, concise, and professional. Use a business-like tone, and avoid using slang or informal language.
What if I am not available for the dates suggested in the interview availability email?
If you are not available for the dates suggested in the interview availability email, provide alternative dates and times that work for you. Be sure to explain why you are unable to attend the suggested dates.
What if I haven’t heard back from the interviewer after sending my interview availability email?
If you haven’t heard back from the interviewer after sending your interview availability email, follow up with them after a few days. Politely remind them of your availability and ask if they need any further information from you.
Can I suggest a video or phone interview in my interview availability email?
Yes, you can suggest a video or phone interview in your interview availability email. Be sure to provide your contact information and confirm that you have the necessary technology to conduct the interview virtually.
What should I do if I need to reschedule an interview?
If you need to reschedule an interview, it is important to notify the interviewer as soon as possible. Apologize for any inconvenience and provide alternative dates and times that work for you.
Thanks for reading, and good luck with your interviews!
We hope that this sample interview availability email has been helpful to you as you navigate the job search process. Remember to keep your communication professional, yet personable, and take advantage of any opportunities to showcase your skills and enthusiasm for the position. And if you have any other questions or suggestions for future articles, don’t hesitate to reach out. Thanks again for reading, and visit us again soon for more job search tips and advice!