Job Offer Rejection Email Sample: How to Decline a Job Offer Professionally

Have you ever found yourself in the challenging situation of turning down a job offer? It can be a difficult decision to make, but sometimes rejecting an offer is the best choice for your career path. Writing a job offer rejection email can be stressful and sometimes overwhelming. However, with the help of some examples, you can easily write a concise and respectful email that leaves a good impression on the employer. Read on to find job offer rejection email samples that you can edit and personalize as needed. With these samples, saying “no” to a job offer has never been easier.

The Best Structure for Job Offer Rejection Email Sample

Rejecting a job offer is never easy, but it is important to handle the situation with tact and professionalism. After considering your options and weighing all factors, you have decided that this job offer is not the right fit for you at this time. Writing a job offer rejection email can be daunting, but by following the best structure, you can convey your appreciation and respect while declining the offer graciously.

When drafting your job offer rejection email, it is essential to keep in mind that the company and hiring manager have invested time and resources in your application. Therefore, expressing gratitude and appreciation for their effort is imperative. Start your email by thanking the hiring manager for their time and effort in reviewing your application and offering you the position. Be specific about what you appreciated about the interview process and the opportunity they presented to you.

Next, it is crucial to be honest but diplomatic when declining the job offer. Be clear in your communication, but avoid going into too much detail regarding the reason for rejection. Simply state that after careful consideration, you have decided to turn down the offer. You can consider ending your email by expressing your professional admiration for the company and their exciting developments, while acknowledging their future success.

If you feel that the job offer was genuinely compelling, express appreciation for the opportunity and suggest staying in touch for potential future collaboration. Lastly, offer to connect the hiring manager with a colleague or contact who might be a better fit or interested in the position, reflecting your willingness to help and provide value despite rejecting the job offer.

In conclusion, a job offer rejection email must exude gratitude, diplomacy, and professionalism. Following the structure outlined above, including showing appreciation, being clear in communication, and making an offer to help, can ensure that you maintain a positive reputation and maintain a professional relationship with the company and hiring manager. Remember, a well-written and respectful job offer rejection email can even leave the door open for future opportunities with the organization.

7 Sample Job Offer Rejection Email for Different Reasons

Thank You for the Offer, But I Have Accepted Another Job

Dear [Hiring Manager],

Thank you so much for offering me the [Position] at [Company Name]. After careful consideration, I have decided to accept another job offer that aligns more closely with my career goals at the moment. I wanted you to know that I truly appreciate your time, effort, and interest in me as a candidate. I have gained valuable insights into your company’s culture and the amazing work you do, and I wish you all the best in your continued growth and success.

Thank you again for the opportunity, and I apologize for any inconvenience that my decision may have caused. I hope we can stay in touch and possibly work together in the future if the opportunity arises.

Best regards,

[Your Name]

Regrettably Declining the Offer Due to Relocation

Dear [Hiring Manager],

Thank you for extending the offer for the [Position] role at [Company Name]. I appreciate your enthusiasm and willingness to accommodate my interview process. However, after much consideration, I regret to inform you that I would need to decline the opportunity due to my upcoming relocation to a different state. As much as I am passionate about your company’s vision and mission, I won’t be able to make this work at the moment.

I am grateful for getting to learn about your company’s culture, mission, and talented team. Through this process, I have no doubt that you will find the perfect candidate for the role soon. Once again, thank you for your time and consideration.


[Your Name]

Politely Declining Due to Salary Expectations Not Met

Dear [Hiring Manager],

Thank you for extending the offer of the [Position] at [Company Name]. I am excited about the role and enthusiastic about the company’s mission as well as goals. However, after much thought and consideration, I regret to inform you that I won’t be able to accept the offer. The reason being, the salary offered is not in line with my expectations.

I hope that you can understand that this decision was not easy, and I appreciate all the time and effort you invested in this process. Please know that I have no doubt that your company will continue to do great things, and I am eager to hear about your success in the future.

Thank you, once again, for your interest in me, and I hope our paths cross again in the future.

Best regards,

[Your Name]

Postponing Acceptance, Requesting Openness for Future Opportunities

Dear [Hiring Manager],

Thank you for offering me the [Position] position at [Company Name]. It has been such a pleasure to get to know you and the team during this process, and I am honored by your confidence in my capabilities. I have carefully considered your offer and appreciate the terms and opportunities it presents—however, I have decided to explore some other opportunities that have unexpectedly presented themselves. I hope to request your understanding and consideration to postpone my acceptance for now.

Although, please let me clarify that this decision does not take away from my eagerness to work together in the future. I would appreciate it if you could keep me in mind for future opportunities at your company. In my experience, it’s always best to keep the possibilities open and nurture the relationships we have already built.

Thank you again for your generous offer, and I hope our paths cross in the future.


[Your Name]

Declining the Offer Due to Better Career Prospects

Dear [Hiring Manager],

I appreciate the opportunity and am grateful for the offer of the [Position] position at [Company Name]. I am honored that you recognized my potential and considered me for the role.

Upon careful consideration, I have come to the difficult conclusion that this role isn’t a perfect fit for me at this moment in my career. After some critical discussions and evaluations, I realized that I should continue to pursue other opportunities where I can make use of my skills and expertise in ways that better align with my long-term goals.

Thank you for taking the time to interview and provide me with job details. Your company will undoubtedly succeed with the right candidate, and I wish you all the best with the search. I believe our paths will cross again, and I look forward to that day.

Best regards,

[Your Name]

Apologetic Declining Due to Personal Circumstances

Dear [Hiring Manager],

I want to express my gratitude to you as well as the team for considering me for the [Position] position at [Company Name]. The warmth and professionalism exhibited throughout this process have been outstanding, and I am grateful for the opportunity granted to me.

After much thought and consideration, I regrettably realized that I could not take the offer at this time. I am mindful that this causes inconvenience to your team and sincerely apologize. However, my personal circumstances have changed in a way that would make it difficult to manage my role, or more specifically, making necessary commitments in the long run. I appreciate your understanding in this matter.

Thank you once again, and I sincerely wish your company continued success. I genuinely hope that our paths cross again, but under better circumstances.


[Your Name]

Apologizing, Declining as the Company Culture is Not What I Expected

Dear [Hiring Manager],

I appreciate the offer of the [Position] role at [Company Name]. I want to express my deep appreciation for all of the time, energy, and resources you and your team put into the recruitment process to make this opportunity available to me. I was impressed with the company’s reputation, mission, and team during the interview process.

Unfortunately, after considering the offer carefully, I regret to inform you that I cannot move forward. Though the position was quite intriguing, I did not think that the culture of the company would be the right fit for me at this time. It was a difficult decision, and I hope to convey my apologies for any inconvenience it may cause.

Thank you again for the consideration, and I appreciate your professionalism in handling this. I hope to stay in touch, and please do not hesitate to contact me in the future if my skills and expertise match your needs.


[Your Name]

Tips for Writing a Job Offer Rejection Email

When you receive a job offer that you’re not interested in, it can be tough to decide how to approach the situation. Although it may be tempting to simply ignore the offer or turn it down without explanation, it’s important to handle the situation professionally and respectfully. Here are some tips to keep in mind when writing a job offer rejection email:

1. Be timely.

Don’t leave the hiring manager hanging or make them wait for your response. Once you’ve made your decision, send the rejection email as soon as possible. This shows respect for the hiring manager’s time and helps them move on with the hiring process.

2. Express gratitude.

Even if you’re not interested in the job, it’s important to show appreciation for the time and effort the hiring manager put into considering you for the position. Thank them for the opportunity and for their consideration.

3. Be honest.

You don’t need to go into great detail about why you’re rejecting the offer, but it’s important to be honest about your reasons. This can help the hiring manager understand why you chose not to accept the job, and it can also provide valuable feedback for them to improve their hiring process in the future.

4. Keep it polite and professional.

Remember that you may want to work with this hiring manager or company in the future, so keep your rejection email polite and professional. Avoid burning any bridges or leaving a negative impression.

5. Offer to stay in touch.

Even if you’re turning down the job offer, it’s a good idea to offer to stay in touch with the hiring manager or company. You never know when an opportunity may arise in the future, and building relationships is always a good idea.

By following these tips, you can write a job offer rejection email that is respectful, professional, and thoughtful.

Job Offer Rejection Email Sample FAQs

What is a job offer rejection email?

A job offer rejection email is a message that informs the employer about the candidate’s decision not to accept the job offer, politely and professionally.

When should I send a job offer rejection email?

You should send a job offer rejection email as soon as possible to notify the employer and to avoid any unnecessary delays in their hiring process.

What should I include in a job offer rejection email?

A job offer rejection email should include your gratitude and appreciation for the opportunity, a clear expression of your decision not to accept the job offer, and courteous closing remarks.

Is it important to give a reason for rejecting the job offer?

No, it is not mandatory to give a reason for rejecting the job offer, but it could be helpful to provide feedback on why you made the decision and to help the employer improve their hiring process in the future.

How should I address the employer in the job offer rejection email?

You should address the employer with their titles and names, such as “Dear Mr. Smith” or “Dear Dr. Garcia,” and maintain a respectful and professional tone throughout the email.

Is it polite to express regrets for rejecting the job offer?

Yes, it is polite to express gratitude and regrets for rejecting the job offer, as it shows your appreciation for the opportunity and your respect for the employer’s time and effort.

Can I ask for future consideration or alternative opportunities in the job offer rejection email?

Yes, you can politely express your interest in future consideration or alternative opportunities in the job offer rejection email, but only if it aligns with your career goals and aspirations.

Thanks for Checking Out Our Job Offer Rejection Email Samples!

We hope that reading these email templates has been helpful for you in crafting your own rejection responses. Remember, the key is to be professional, clear, and respectful in order to maintain positive relationships with potential future employers. If you need more resources or information on job searching, make sure to come back to our site and check out our other articles. Thanks again for stopping by and good luck on your job hunt!