Effective Job Transfer Email Sample: Tips and Examples

If you haven’t had to compose a job transfer email before, you might be feeling a bit lost. Whether you’re hoping for a change of scenery, looking for a promotion, or just need to relocate for personal reasons, writing an email to request a job transfer can seem like an intimidating task. But don’t worry—you’re not alone. I have just the solution for you. In this article, I’m going to provide you with a few job transfer email samples that you can use as templates to craft your own message. And don’t worry, you’ll be able to easily edit them to fit your specific situation. So, let’s get started and discover how to write the perfect job transfer email.

The Best Structure for Job Transfer Email Sample

When it comes to requesting a job transfer, sending an email can be an effective and efficient way to communicate your intentions. A well-structured email can help you make a strong case for why you need to move to a different position or location within the company. Here’s an overview of the best structure for job transfer email sample.

Subject Line

The subject line of your email should be clear and concise. Make sure to include your name and the specific purpose of the email. For example, you could use a subject line like “Request for Job Transfer – [Your Name].” This will help the recipient quickly understand the reason for your email.

Opening Paragraph

In the opening paragraph of your email, you should introduce yourself and explain why you are writing. You could start with a sentence like “I am writing to formally request a transfer to [Position/Location] within [Company Name].” This will help the recipient understand the purpose of your email right away.

Body Paragraphs

The body paragraphs of your email should provide more detail about why you are requesting a transfer. Use this space to highlight your skills, experience, and achievements that make you a good fit for the position or location you are requesting. Provide specific examples that demonstrate your capabilities and illustrate why you would be an asset to the new team.

You may also want to address any potential concerns the recipient may have about your transfer. For example, if the new position requires a different set of skills, explain how your current experience and training make you a quick learner and adaptable to change.

Closing Paragraph

In the closing paragraph of your email, reiterate your interest in the transfer and thank the recipient for their consideration. You could use a sentence like “Thank you for taking the time to review my request. I am excited about this opportunity and am eagerly awaiting the next steps.”

Final Thoughts

Remember, when requesting a job transfer, it’s important to present a clear, concise and persuasive case. Use the best structure for job transfer email sample mentioned above to guide you through the process and create a professional email that effectively communicates your intentions.

7 Job Transfer Email Template Samples for Different Reasons

Transfer Request due to Personal Reason


As much as I love my current position in the company, I am experiencing some personal challenges that require me to relocate to be closer to my family. Therefore, I am formally requesting a transfer to the office’s branch in (location).

I strongly believe that my skill set and experience would align with the needs of the position in the (location) office, and I am confident that I could make a valuable contribution to the team. Additionally, I look forward to the opportunity to work with new colleagues and gain a fresh perspective on my work.

Thank you for your consideration of my request, and please let me know if there is anything else I can provide to facilitate the transfer process.

Best regards,

(Your name)

Transfer Request due to Professional Development

Dear (Manager’s name),

I am writing to express my interest in transferring to the (job position) position within (department/team). I have been with the company for (number of years) years and have served in my current role with unwavering commitment and dedication. I am excited about the opportunity to take my skills and experience to the next level in this challenging new position.

I believe that the (job position) position would help me grow professionally as it would offer me the opportunity to learn new skills and work with diverse teams. I have a strong interest in (specific skills), which is a skill that I would need to develop as I move up the organizational ladder.

Please let me know if it is possible to explore this opportunity further, I am willing and ready to discuss it with you, and I am ready to make a move at any time that works for the company.

Thank you for considering my request.

Best Regards,

(Your name and signature)

Transfer Request due to Commuting Difficulties

Hello (Manager’s name),

I am writing to request a possible transfer to the company’s location in (location), as commuting to the current office has become particularly challenging for me. The distance and traffic add significant strain on my schedule, energy, and productivity at work.

I still intend to provide the same level of productivity to the company and my team as of the present. My present position as (position) has been a rewarding experience, and I hope that I can bring the same value to the team in (location).

Thank you for considering my request. Please let me know if you need more information from me for this to happen.


(Your name and signature)

Transfer Request due to Health Reason

Dear (Manager’s name),

It is with sincere regret and disappointment that I am writing this email to request a possible transfer to (location) office. Due to chronic health issues, I need to move closer to my family, who will assist me with the necessary care and support.

I need to assure you that my present condition does not affect my ability to work. However, I do need time to recover and take regular consultations and therapy sessions in the clinic, and I believe that proximity to my family members would be integral to my progress.

I am confident in my ability to deliver excellent results from anywhere and would be delighted if you could consider my request to change my current location.

Thank you for your time and consideration.

Warm Regards,

(Your name and signature)

Job Transfer Request due to Relocation

Dear (Manager’s name),

I am writing to formally request a transfer to the (team/position) in the (location) office. I am relocating to (city) to (reason for relocation), and I would love to continue my career with (company name).

I have enjoyed working for (company name) thus far and have learned and grown significantly in my current position as (current position). I believe that my skills in (specific skills) would be a great asset to the team at the (location) office.

I understand that such decisions require thorough consideration. Please let me know what steps I need to take or provide to start the transfer process.

Thank you for your time and consideration.

Best Regards,

(Your name and signature)

Transfer Request due to Professional Growth


I would like to formally request a transfer to the (position/department) at (location) office. As you know, I have been working in (current position) for (time), and this change would facilitate my professional growth within the company, and I want to impact the team at (location) positively.

The opportunity to work in (role/department) will not only challenge me professionally but also grant me the chance to work with a diverse team and learn new skills. I am confident that my experience in (current position) would contribute significantly to the office in (location).

Thank you for considering my request. I hope to hear from you soon.

Best regards,

(Your name and signature)

Job Transfer Request due to Career Shift

Dear (Manager’s name),

I am writing to request a transfer from my current position as (position) to (position) in the (name of the department) department at the (location) office.

Over the years, I have acquired diverse skills and experiences in different roles and positions within the company. However, my interests have shifted, and I would like to change my career path. I believe that the (position) role would provide me with a new set of challenges and allow me to leverage different skills that I have developed over the years.

I would appreciate it if you could consider my request. I pledge to contribute my best and transition smoothly to the new position.

Thank you for your time and consideration.


(Your name and signature)

Tips for Writing a Job Transfer Email

Do you need to transfer to a new position or department in your company? Communicating with your boss and HR department through email is often the easiest and most efficient way to start the transfer process. Here are some tips to ensure your job transfer email is clear, professional, and effective:

  • State your purpose clearly in the subject line: Use a concise and clear subject line that indicates the purpose of your email. This will enable your boss or HR department to easily locate and respond to your request.
  • Use a respectful tone: Remember to maintain a tone of respect and professionalism when drafting your email. Avoid any negative criticism and ensure that your tone throughout the email reflects your respect and appreciation for the company and your current position.
  • Be specific about the transfer: It’s essential to provide specific details about the transfer, such as the reason for the move, the position that you are interested in, and the relevant skills and qualifications that you have for the new role. This will help your boss and HR department to better understand your request and to assess whether it’s feasible.
  • Explain your passion for the role: Show your enthusiasm for the position and the department that you are interested in joining. Clearly articulate your passion for the job, and explain how your skills and experiences align with the requirements of the role. This will demonstrate that you are genuinely interested in making the transfer and that you have carefully considered the move.
  • Mention your achievements and contributions: Highlight your accomplishments and significant contributions to your current position and the company. This will let your boss and HR department know that you are a valuable member of the team and that you possess the necessary skills and experience to thrive in the new role.
  • Include a call-to-action: Conclude your email by requesting a follow-up meeting with your boss or HR department to discuss the transfer in more detail. This will show your initiative and willingness to engage in an open and honest dialogue with your employer about your career goals.
  • Proofread your email carefully: Finally, take the time to proofread your email carefully before sending it. Check for any typos, grammar errors, or content that may be unclear or confusing. This will ensure that your email is clear, concise, and professional and that it portrays you in the best possible light.

By following these tips, you can craft a job transfer email that is clear, professional, and effective. Remember to keep your tone respectful and enthusiastic, provide specific details about the transfer, and showcase your skills and accomplishments. By doing so, you increase your chances of a successful transfer and building a positive relationship with your employer.

FAQs about Job Transfer Email Sample

What should be the subject line of my job transfer email?

Your subject line should be brief and to-the-point. It should mention your request for a job transfer and the reason for the transfer.

How should I start my job transfer email?

You should start your job transfer email with a professional greeting and introduce yourself. Then, clearly state your reason for the transfer and your willingness to work with the company in your new location.

What information should I include in my job transfer email?

Your job transfer email should include your current job title, the location you are currently working in, the location you want to transfer to, and the reason for your transfer. You should also specify if you are willing to travel or relocate for the job.

Should I mention my achievements and contributions in my job transfer email?

You can briefly mention your achievements and contributions in your current role in your job transfer email. It will highlight your value to the company and strengthen your case for the transfer.

How should I end my job transfer email?

You should end your job transfer email on a positive note. Thank the recipient for their time and consideration, and express your enthusiasm for working with the company in your new location. Also, provide your contact details and request for a follow-up.

When is the best time to send a job transfer email?

The best time to send a job transfer email is after you have already initiated a conversation with your supervisor or HR representative about your desire to transfer. You want to ensure that your email is not a surprise and that your request has already been somewhat discussed.

What if I don’t receive a response to my job transfer email?

If you don’t receive a response to your job transfer email, follow up with your supervisor or HR representative after a week or so. Keep the email professional and brief, and express your continued interest in the transfer.

Say good-bye with a smile

We hope this job transfer email sample has been helpful to you. Remember, it’s all about showing professionalism and being polite, so don’t forget to thank your employer and colleagues for all the amazing opportunities and experiences you’ve had while working together. If you enjoyed reading this article, don’t forget to bookmark our page and come back again, as we’ll keep sharing valuable tips and insights that will help you advance in your career. Good luck with your new job!