Last Day Email to Team Sample: How to Send a Professional Goodbye Message

It’s your last day at work and you want to leave on a high note. Whether you’re saying goodbye to colleagues you’ve grown to love or rejoicing over departing an unbearable team, crafting an email that captures the right tone can be a daunting task. Fortunately, you don’t have to start from scratch – there are plenty of last day email to team samples available online to provide inspiration and guidance. With a little editing to personalize the content, you’ll be able to hit all the right notes and make a memorable farewell. So why not make your exit as smooth as possible? Read on and discover how to write a goodbye email that leaves the right impression!

The Best Structure for the Last Day Email to Your Team

As you wrap up your time with a team, sending a last day email becomes an important communication tool. It not only allows you to express gratitude and appreciation but also provides an opportunity to set expectations for what’s next. Here, we explore the best structure for a last day email to your team, Tim Ferris style.

The first paragraph should start with thanking the team for their support, guidance, and collaboration. Remember to be sincere and to include specific examples, if possible. This sets the tone for the email and helps create a positive last impression.

In the second paragraph, share your journey with the team, what you have learned, and how it has impacted you. Being vulnerable and personal helps you connect with the team and humanizes you as a leader. If you have any insights to share, your team will appreciate it.

The third paragraph is where you want to leave people with next steps and what they can expect from you. Be transparent about your plans and how they can keep in touch. If you’ll be working with them again, let them know when and how. Open up opportunities for future collaboration, and always maintain a positive attitude.

Conclude your last-day email with a personal touch by emphasizing how much you appreciate the team, how much you have grown in the company, and how you will miss them. Leaving people with a warm and genuine “goodbye” can help create positive relationships moving forward.

In conclusion, writing a last-day email is not just a way to say goodbye to your team. It’s an opportunity to share your gratitude, set expectations, and solidify your professional relationships. Use the structure above as a guide to craft your next last-day email and build stronger connections with your colleagues. As Tim Ferris puts it, “When in doubt, just say thank you.”

Last Day Emails to Team

Farewell Email to Team

Dear Team,

Today is my last day at the company, and I wanted to take a moment to say goodbye and thank you for making my time here so enjoyable. Although I’m sad to be leaving, I’m excited for new opportunities and experiences that lie ahead.

Thank you for your support, hard work, and friendship during my time here. It has been a pleasure working with each and every one of you, and I hope that our paths will cross again in the future.

Best wishes,

[Your Name]

Recognition Email to Team

Dear Team,

I wanted to take a moment to recognize and thank each of you for your hard work and dedication over the past few months. Your commitment to excellence and teamwork has been truly inspiring.

Thanks to your efforts, we have achieved some incredible results. Your hard work has not gone unnoticed, and I want you to know how grateful we are for your contributions to the team and the company as a whole.

Keep up the great work!


[Your Name]

Training Email to Team

Dear Team,

As we wrap up this week’s training program, I want to express my appreciation for your engagement and participation. Your dedication to learning and development has made this week a true success.

I hope that the skills and knowledge you have gained will be valuable in your work going forward. I encourage you to put these new skills into practice and continue to grow and develop as professionals.

Thank you for your hard work and commitment to improving in your roles. You truly embody our company’s values of excellence and continuous improvement.


[Your Name]

Project Completion Email to Team

Dear Team,

Congratulations on completing the [Project Name] project! Your hard work and dedication have led to a successful outcome, which is a testament to your skill and professionalism.

Your commitment to meeting deadlines, overcoming challenges, and delivering high-quality work has been outstanding. I am proud of what we have accomplished together, and I am confident that this project’s success will lead to even greater successes in the future.

Thank you for your contributions to this project and the company as a whole. I look forward to working with you on future projects.


[Your Name]

Employee Promotion Email to Team

Dear Team,

I am pleased to inform you that [Employee Name] has been promoted to [New Position]. This promotion is a testament to [Employee Name]’s hard work, dedication, and skill, as well as the valuable contributions [Employee Name] has made to the company.

[Employee Name]’s promotion is also a testament to the strength and talent of our team. We are fortunate to have such a talented and committed group of professionals working together towards a common goal.

Please join me in congratulating [Employee Name] on this well-deserved promotion!

Best regards,

[Your Name]

New Employee Email to Team

Dear Team,

I am excited to introduce [New Employee Name] as the newest member of our team! [New Employee Name] brings [relevant skills or experience]. I believe [New Employee Name] will make a valuable addition to our team, and I look forward to working with [New Employee Name] to accomplish our goals.

Please join me in welcoming [New Employee Name] to the team.

Best regards,

[Your Name]

Resignation Email to Team

Dear Team,

It is with mixed emotions that I resign from my position at the company. I have greatly enjoyed working with all of you and will always cherish the memories and experiences I gained here.

Please know that my decision to leave was a difficult one, but I feel that it is the right time for me to move on to new opportunities.

Thank you for your friendship, support, and professionalism during my time here. I will miss you all.


[Your Name]

Tips for Writing a Last Day Email to Your Team

On your last day at work, it’s common courtesy to send an email to your team saying goodbye and thanking them for the experience. However, writing that email can be a daunting task, as you want to strike the right tone and leave a positive impression. Here are some tips on how to write a last day email that will make an impact:

  • Keep it positive: Even if you’re leaving the company on bad terms or are not completely satisfied with your experience, it’s important to keep your last day email positive. Focus on the good things you learned and experiences you had while working there.
  • Express gratitude: Take the time to express your appreciation for your colleagues and the company. Thank them for the opportunities they provided you, and wish them all the best in the future.
  • Offer help: Let your team know that you’re available to help them with anything they may need in the future. This could be anything from providing a reference to sharing your knowledge and expertise.
  • Provide contact information: Make sure to provide your team with your contact information so they can stay in touch if they need to. This includes your personal email address and phone number.
  • Keep it short and sweet: Your last day email doesn’t need to be a novel. Keep it short and to the point; your colleagues will appreciate the brevity.

Remember that your last day email is your final chance to leave a positive impression on your colleagues and the company. Make it count by following these tips and showing gratitude and appreciation for the experience you had while working there.

FAQs: Last Day Email to Team

What should I include in my last day email to the team?

You should include a thank you for the opportunity to work with the team, a brief summary of your time with the company, any important contact information, and a positive and professional message to your colleagues.

Is it necessary to send a last day email to the team?

While it is not mandatory, it is considered a professional courtesy to thank the team and company for the opportunity and to formally say goodbye.

When should I send my last day email to the team?

You should send your last day email to the team on your last day or the day before your last day of work.

Should I mention the reason for leaving in my last day email?

It is up to your discretion whether or not to mention the reason for leaving in your last day email. However, it is important to keep the tone positive and professional.

Can I include personal contact information in my last day email?

Yes, you can include personal contact information such as email or LinkedIn in your last day email to the team if you are comfortable with it.

What should I do if I forget to send a last day email to the team?

If you forget to send a last day email to the team, you can still reach out individually to important colleagues or managers to thank them for their support during your time at the company.

What happens if I don’t receive a response to my last day email?

It is common for colleagues to be busy and not respond immediately to a last day email. If you do not receive a response, it is best to follow up individually with those who are important to maintain a professional relationship with.

Signing off, but not farewell

And that brings us to the end of our sample last day email to team. We hope you found it useful, and that it gave you some ideas for your own farewell message when the time comes. Thank you for taking the time to read and follow along with us. We hope to see you again soon, and until then, keep in touch!