NDA Email Sample – Learn How to Draft an Effective Non-Disclosure Agreement Email

Do you ever feel like your business secrets are at risk of being leaked to your competitors or the public? It’s important to protect your company’s confidential information and that’s where a non-disclosure agreement (NDA) comes in handy. An NDA is a legal document that establishes confidential information between two or more parties with a promise to keep that information private.

If you’re not sure where to start, don’t worry. There are many NDA email sample templates available online that you can use as a starting point. With just a few edits, you can customize an NDA that fits your business needs. These examples not only save you time but also give you a foundation for what an effective NDA should look like.

Don’t let the fear of information leaks prevent you from collaborating with others. Protect your business’s secrets and ideas with an NDA so that you can confidently share them with others while ensuring their confidentiality. Take a look at some of the NDA email sample templates available and start drafting your own.

The Best Structure for NDA Email Sample

When it comes to sharing confidential information with another party, it is crucial to have a Non-Disclosure Agreement (NDA) in place. An NDA is a legal contract that outlines the terms and conditions regarding the confidentiality of information exchanged between parties. While these agreements can be shared in person or via traditional mail, email has become a popular method of sharing NDAs due to its convenience and accessibility.

When writing an NDA email sample, there are several structural elements that you should consider to ensure that the recipient fully understands the purpose and importance of the agreement. Let’s take a look at an effective structure for an NDA email sample:

Subject Line:

Your subject line should be clear and concise. It should indicate that the email contains an NDA and your company’s name, and possibly the recipient’s name. A possible example could be “Non-Disclosure Agreement for ABC Company – John Doe.”


Start your email with a warm greeting. It’s crucial to set the tone to make the recipient feel comfortable and welcomed while also preparing them for the upcoming legal content.


The introduction should be brief and straight to the point. Mention the purpose of the email, which is to share the NDA agreement and get the recipient to agree to the terms and conditions.


The body of your email should contain several essential elements. You should briefly explain why the recipient needs to sign the NDA, what information will be considered confidential, and the consequences of breaching the agreement. Provide clear and straightforward language to remove any ambiguity, which could cause confusion. If possible, include a summary of the most critical points.

To make the NDA more comprehensive, include a description of what will be considered confidential. It’s important to let the recipient know what kind of information is under the purview of the NDA.

Ensure the NDA provides the appropriate consequence or penalty for breaches of confidentiality. A proper understanding upfront about the responsibility for commitment to the NDA should help ensure that the person signs the form.


Your closing should include a final reminder to the recipient to read and sign the NDA. Check that you have included all of the necessary details, including the name of the company drafting the NDA, the parties involved, and other relevant details. Do not forget to thank the recipient for their time and cooperation.


End the email with your name and contact information, including the phone number and address. This makes it easier for the recipient to get in touch with you if they have any questions or concerns

In conclusion, the structure of an NDA email sample must be clear, concise, and well-organized. It needs to provide the recipient with sufficient information about why they should sign the agreement and what is considered confidential. As a company, it’s necessary to provide clear guidelines to ensure your confidential is given the protection that it deserves. A carefully drafted NDA can prevent breaches and create trust between parties. Following this structure template should significantly improve the chances of the recipient signing the NDA.

7 NDA Email Sample for Different Reason

NDA Email for Freelance Work

Dear [Recipient Name],

I am interested in collaborating with you for a freelance project. However, before we begin any discussions concerning the project’s details, I request that we sign a non-disclosure agreement in regard to this project and any confidential information that either of us may bring to the table.

I understand that protecting both your and my confidential information is critical to maintaining and growing our businesses. Therefore, I propose that we be mindful of keeping project details confidential, and we do the same with any confidential information about our businesses previously communicated or to be communicated in the future.

I look forward to collaborating with you and can’t wait to see what we can achieve together.

Best regards,

[Your Name]

NDA Email for Investor Pitch

Dear [Recipient Name],

Thank you for your interest in our product and business. We believe that the opportunity to discuss future topics of mutual interest will be fruitful and meaningful. We have some essential business suggestions that may be beneficial to each other, and we are looking forward to sharing them with you.

However, at this time, we are requesting the signing of a non-disclosure agreement before proceeding with any pitch or business discussions. This agreement will cover all details about our company, financials, and product details.

We want to assure you that we are as cautious with our information as we are with yours.

Please let us know if you need any further clarification about the agreement or any other matters concerning our business.

Kind regards,

[Your Name]

NDA Email for Patent Attorney

Dear [Recipient Name],

Thank you for considering representing us regarding our patent efforts. We appreciate everything you have done to assist us in navigating the intricate process of obtaining a patent.

We request that we sign a non-disclosure agreement to protect any confidential information we provide, including but not limited to invention details, technical information, and other proprietary information.

Our priority is to protect our intellectual property and prevent any possible exposure. We hope you understand our concerns and take all necessary precautions to keep this information confidential.

Please let us know if you require any further clarification or have any other questions.

Best regards,

[Your Name]

NDA Email for New Product Development

Dear [Recipient Name],

We are thrilled to have the opportunity to collaborate with you regarding a new product development project. Before we proceed with any detailed discussions or project development plans, we kindly request that we sign a non-disclosure agreement.

The agreement will protect any and all confidential information discussed between us, including marketing strategies, product details, and designs, from disclosure to any unauthorized party.

We believe that setting these expectations will ultimately benefit everyone involved and allow us to work together smoothly.

We look forward to working with you and the possibilities ahead.

Best regards,

[Your Name]

NDA Email for Media Partnership

Dear [Recipient Name],

We are delighted to express our interest in partnering with your company for a media project, which we believe will be mutually beneficial to both parties. However, before we discuss any project details, we kindly request that we sign a non-disclosure agreement.

The non-disclosure agreement will protect any and all confidential information discussed between us from disclosure to any unauthorized party. We believe it is necessary to protect the idea and our confidential information before moving forward with any proposal.

Thank you for your consideration and cooperation. We are looking forward to the partnership and the success it brings.

Best regards,

[Your Name]

Tips for Crafting an Effective NDA Email Sample

Non-Disclosure Agreements or NDAs are crucial legal documents that keep confidential information protected from outsiders. As an entrepreneur or business owner, you would need to collaborate with different parties, suppliers, or contractors to secure your business’s growth. To do that, you may need to send an NDA email sample. Here are some tips to help you craft an effective NDA email sample.

Understand the purpose of the NDA – Before you start sending NDA emails, it’s crucial to understand the purpose of the document. You should know what information falls under the NDA agreement and the length of time it applies. This way, you would be able to share the right information with the relevant parties without any confusion.

Be clear and concise – Your NDA email sample should be clear and easy to understand by anyone who receives it. Use simple language and avoid using complicated jargon. Make sure to specify the purpose of the document and its duration.

Personalize your Email – Making your NDA email personalized can help you build a good rapport with the recipient. Address them by their names and mention why you decided to work with them. This shows that you value their expertise, and you’re willing to work with them. Personalizing your email can make a significant difference in how the recipient perceives you and your business.

Keep it Professional – Although you may be sending the NDA email to someone you know, it’s essential to keep it professional. The recipient should be able to see that you take confidentiality agreements seriously, and you expect them to do the same. Avoid using casual language and keep your tone formal.

Be Respectful of their Time – When sending an NDA email, you’re asking the recipient to take some time out of their schedule to read and sign the document. Be respectful of their time by making your email short and concise. Also, inform them beforehand that an NDA agreement would be necessary for collaboration.

In summary, sending an NDA email sample can protect your business’s confidential information from outsiders. To make the process seamless, understand the purpose of the document, keep it clear and concise, personalize your email, keep it professional, and be respectful of their time. By following these tips, you can build trust and establish a good rapport with the recipient.

FAQs About NDA Email Sample

What is an NDA email?

An NDA email is a type of email that contains information about a non-disclosure agreement, which is a legal contract between two or more parties that aims to protect confidential information.

What should I include in an NDA email sample?

An NDA email sample should include the purpose of the non-disclosure agreement, the parties involved, the definition of confidential information, the scope of the agreement, the duration of the agreement, and the consequences of breaching the agreement.

How do I send an NDA email?

You can send an NDA email by drafting it using a formal tone, attaching the non-disclosure agreement, and sending it to the recipient. Make sure to follow up with the recipient to ensure that they have received and understood the contents of the email.

What are the benefits of using an NDA email sample?

The benefits of using an NDA email sample include saving time and effort, ensuring that all relevant information is included, and minimizing the risk of misunderstandings or confusion about the non-disclosure agreement.

How does an NDA email sample protect my confidential information?

An NDA email sample protects your confidential information by ensuring that the recipient understands the scope of the non-disclosure agreement, the consequences of breaching the agreement, and the importance of keeping the information confidential.

When should I use an NDA email sample?

You should use an NDA email sample whenever you need to share confidential information with someone else and want to ensure that the information remains confidential. Examples include when sharing trade secrets, financial information, or sensitive personal information.

Do I need a lawyer to draft an NDA email sample?

It is not necessary to have a lawyer draft an NDA email sample, but it is recommended to seek legal advice to ensure that the non-disclosure agreement meets all legal requirements and protects your interests.

Say No More: The Perfect NDA Email Sample!

Thank you for taking the time to read our article on the perfect NDA email sample. We hope that it has given you a better understanding of what an NDA is, why it is important, and how to write a professional email that includes an NDA. Be sure to bookmark our website and visit us again for more informative and practical articles. And remember, when it comes to safeguarding your business’s confidential information, say no more and use an NDA!