How to Write a Not Satisfied with Appraisal Email Sample: Tips and Examples

Have you ever felt like your hard work and contributions go unnoticed during your performance appraisal? It can be a frustrating experience, leaving you feeling undervalued and demotivated. But fear not, because there are ways to address this issue in a professional and constructive manner.

To help you navigate this delicate situation, we’ve put together a selection of not satisfied with appraisal email samples that you can reference and edit as needed. Whether you’re looking to request a reevaluation or simply seek clarity on the feedback you received, these samples will provide you with a framework to express your concerns in a clear and concise manner.

So, if you’re feeling dissatisfied with your recent performance appraisal, take a look at our samples and see which one best fits your situation. Remember, open communication and a willingness to work towards a resolution are key in any professional setting. Don’t let a disappointing appraisal hold you back – take control of your career and advocate for yourself using our helpful email templates.

The Best Structure for a “Not Satisfied with Appraisal” Email Sample

Receiving an appraisal that you’re not satisfied with is always disheartening. However, it’s important to remember that your appraisal letter or email can be an opportunity to have an honest conversation with your supervisor about your performance, goals, and development. Crafting an email that expresses your concerns while remaining respectful and professional is essential. In this article, we’ll discuss the best structure for a “Not Satisfied with Appraisal” email sample to help you navigate this tricky situation with grace and poise.

Opening Paragraph: Acknowledge the Appraisal

It’s important to start your email on a positive note by acknowledging the appraisal. Thank your supervisor for taking the time to assess your performance, and express your appreciation for the feedback. Begin by using a friendly greeting, and state the purpose of your email right away. However, you must be straightforward and direct when describing your dissatisfaction. For instance:

Dear [Supervisor’s Name], I hope this email finds you well. I am writing to address my recent performance appraisal, and to share my concern with you. While I appreciate the feedback, I am not entirely satisfied with the results, and I would like to discuss my concerns with you.

Second Paragraph: Clarify Your Concern

It’s important to be specific and direct when stating your concerns. Be concise and describe the aspects of the appraisal that you don’t agree with or don’t understand. This paragraph is where you can express your dissatisfaction with the feedback and explain why you believe your performance to be different or better than the assessment suggests. Here is an example:

While I agree with some of the feedback, I am puzzled about some of the ratings and scores that I received. For example, I received a low rating in communication skills, which I believe is inaccurate. I pride myself on my ability to communicate effectively, and I work hard to ensure that I keep my colleagues and clients informed on all aspects of my projects. Additionally, I received low scores on teamwork, which is quite surprising to me. I always make an effort to collaborate with my team and contribute to a positive, supportive workplace culture. Can you please provide more context or specific examples to explain these ratings?

Third Paragraph: Ask for Support and Guidance

The purpose of this section of your email is to show your commitment to improvement and growth. Ask for the support and guidance of your supervisor to help you address the areas of improvement identified in the appraisal. Here is an example:

I take my development and career progression seriously, and I want to make sure that I am on the right track. I would appreciate any support and guidance that you can offer to help me improve in the areas of concern. I am open to feedback, coaching, and training, and I would like to work with you to develop a plan of action that addresses the gaps identified in my appraisal.

Closing Paragraph: Close on a Positive Note and Reiterate Appreciation

It’s important to end your email on a positive note. Express your appreciation to your supervisor for their time and consideration, and suggest a follow-up meeting to discuss your concerns in person. Here is an example:

Thank you for taking the time to read my email and consider my concerns. I would like to schedule a follow-up meeting to discuss this further. Please let me know what your availability is, and I would be happy to work around your schedule. Thank you again for your support, and I look forward to hearing back from you.

In conclusion, following this “Not Satisfied with Appraisal” email structure can help you express your concerns constructively while remaining professional and straightforward. Remember to express appreciation, be specific about your concerns, ask for support and guidance, and close on a positive note. With this approach, you can navigate this challenging situation with ease and ensure that your communication is productive and respectful.

7 Not Satisfied with Appraisal Email Samples

Concerns regarding Appraiser’s Competence

Dear [Appraisal Company Name],

I am writing this email to express my disappointment with the appraisal report I received from your company. I do not believe that the appraiser assigned to my property conducted a thorough and fair appraisal. The appraiser’s incompetence is evident in various aspects of the report, including the inaccurate valuation of my property and the lack of comparable properties presented.

Furthermore, I noticed several factual errors in the report, and the appraiser failed to adequately address the unique characteristics of my property, which have a significant impact on its value. These issues have severely impacted the viability of the appraisal report and its utility for potential buyers and lenders.

I would appreciate an explanation of the issues I mentioned and a reevaluation of the appraisal by a qualified appraiser at your earliest convenience.

Thank you for your time and attention to this matter.


[Your Name]

Miscommunication or missing information

Dear [Appraisal Company Name],

I received my appraisal report today, and I must say that I am not satisfied with the appraisal. A significant portion of the report seems incomplete or missing information. I was specifically hoping for an evaluation on several recent property improvements done on the property, but none were mentioned in the report.

I tried to reach out to the appraiser, but he seemed unavailable. I would appreciate it if you could arrange for another appraiser to visit my property and assess the modifications that have been made.

I understand the importance of accurate appraisal reports, especially in the real estate market. I am hoping that you can address my concerns adequately and quickly. I appreciate your attention to this matter and look forward to hearing back from you.

Thank you,

[Your Name]

Incomplete or inadequate property walkthrough

Dear [Appraisal Company Name],

I recently had an appraisal done by your company on my property, and unfortunately, I am not satisfied with the outcome. The appraiser arrived late and completed the walkthrough quickly, spending little time actually assessing my property’s value.

Upon receiving the report, I noticed several inaccuracies and inconsistencies that could have been addressed with a more thorough walkthrough. I believe that the appraisal does not reflect the true value of my property due to the less than complete and accurate walkthrough.

I would appreciate it if you could investigate this matter and assign a qualified appraiser to reassess my property’s value. Thank you for your attention to this matter.

Best regards,

[Your Name]

Misrepresented Property Characteristics

Dear [Appraisal Company Name],

I am writing because I am unsatisfied with the recent appraisal report of my property. The value assigned to my property in the report seems much lower than what it should be when considering its unique characteristics, location, and comparables. I believe that the appraisal did not account for my property’s value drivers, and therefore, the report does not adequately reflect the true value of my property

I would appreciate it if you could review the report and reassess my property’s value taking those characteristics into consideration. Your prompt attention to this matter is greatly appreciated.


[Your Name]

Errors in the Report

Dear [Appraisal Company Name],

I recently received an appraisal report for my property from your company. After reviewing the report, I have noticed several irregularities, including discrepancies and errors in data that has led to a lower than expected appraisal. The numerous mistakes in the report leave me with little confidence in the appraiser’s ability to perform a proper and thorough valuation of my property.

Please consider reevaluating my property or assigning a new appraiser to conduct another appraisal. I would appreciate it if you could address these issues promptly and avoid making similar mistakes in the future.

Thank you for your time and consideration,

[Your Name]

Questionable Appraiser’s Competence

Dear [Appraisal Company Name],

I was recently assigned an appraiser from your company for my property valuation, and after receiving the final report, I was disappointed with the appraiser’s competence. The report has several errors, and I found it to be incomplete, not accurately representing my property’s current condition, comparable value, or location.

I believe that your appraiser lacked the necessary experience and knowledge to appropriately evaluate my property value. As property values are so imperative, I would appreciate it if you could arrange for a new appraiser to promptly reevaluate my property.

Thank you for your time and assistance in resolving this issue.


[Your Name]

Inadequate comparables or too few added

Dear [Appraisal Company Name],

I am writing to express my dissatisfaction with the appraisal report that was recently completed on my property. After careful review, I believe the appraiser assigned to my property did not include ample and clear comparable information. The lack of adequate comparables makes it impossible for anyone who reads this report to understand how they arrived at the appraisal value.

I would appreciate you addressing this issue and re-evaluating my property with sufficient, comparable-based research. Thank you for looking into this matter.

Best regards,

[Your Name]

Tips for Responding to an Unsatisfying Appraisal Email Sample

Receiving an unsatisfactory performance appraisal can be a challenging experience for anyone, but it’s important to remain calm and respond professionally. Here are some tips to help you respond effectively:

  • Reflect on your performance: Before responding to your appraisal, take some time to reflect on your performance over the appraisal period. Consider areas where you succeeded and areas where you could have done better. This will help you understand why your manager gave you an unsatisfactory appraisal.
  • Seek clarification: If you don’t understand your manager’s assessment of your performance, ask for clarification. Schedule a meeting with your manager to discuss your appraisal in greater detail. You may have missed some important context or your manager may have overlooked some of your achievements.
  • Provide evidence: If you disagree with your manager’s assessment of your performance, provide evidence to support your claims. Give specific examples of your accomplishments and contributions to the company. This will demonstrate that you’re taking your job seriously and are willing to improve.
  • Take responsibility: If you’ve made mistakes, take responsibility for them. Don’t make excuses or try to shift blame onto others. Instead, acknowledge your mistakes and explain how you plan to learn and grow from them.
  • Create an action plan: Work with your manager to create an action plan for improvement. Identify specific goals and action steps that will help you achieve them. This will demonstrate your commitment to your job and your willingness to improve your performance.
  • Stay positive: Don’t let an unsatisfactory appraisal discourage you. Use it as an opportunity to learn and grow. Stay positive and focus on improving your performance going forward. Your willingness to take on feedback and actively work to improve will be appreciated by your manager and colleagues.

Receiving an unsatisfactory performance appraisal can be disheartening, but it’s important to remember that it’s not the end of the world. Use it as an opportunity to learn and grow, and take proactive steps to improve your performance going forward.

Not Satisfied with Appraisal Email Sample FAQs

What should I include in my email expressing my dissatisfaction with my appraisal?

You should clearly state your disappointment with your appraisal, provide specific reasons for your dissatisfaction, and communicate your desired outcome or next steps.

What if my manager doesn’t respond to my email about my unsatisfactory appraisal?

If your manager doesn’t respond to your email after a reasonable amount of time has passed, you should follow up with a polite reminder email or request a face-to-face meeting to discuss your concerns.

What if my company doesn’t have an official grievance policy for appraisals?

If your company doesn’t have an official policy for grievances related to appraisals, you should still communicate your concerns to your supervisor or HR representative. They may be able to help you find a resolution to your dissatisfaction.

What if I disagree with the performance rating given in my appraisal?

If you disagree with the performance rating given in your appraisal, you should provide evidence or examples to support your argument and ask for a re-evaluation or reconsideration of your rating.

What if my manager becomes defensive or dismissive when talking about my appraisal?

If your manager becomes defensive or dismissive when discussing your appraisal, try to remain calm and professional while expressing your concerns and desired outcome. If this doesn’t work, consider escalating the issue to a higher level of management or HR.

Should I include emotions or subjective language in my email expressing dissatisfaction with my appraisal?

While it’s natural to feel emotional when expressing dissatisfaction, it’s important to try to keep your email as objective and professional as possible. Stick to the facts, provide evidence to support your claims, and avoid using subjective language that may come across as unprofessional.

What if I don’t know what outcome or next steps I want from my email expressing dissatisfaction with my appraisal?

If you’re unsure of what outcome or next steps you want from your email expressing dissatisfaction, you may want to request a meeting with your supervisor or HR representative to discuss your concerns and explore possible solutions or alternatives.

Wrapping it Up

Thanks for taking the time to read through this article on a not satisfied with appraisal email sample. Remember, it’s always important to voice your concerns and communicate your thoughts in a professional manner. Hopefully, the sample email provided some guidance and inspiration for your next appraisal review. Make sure to come back again soon for more helpful tips and advice. Until then, happy negotiating!