Open enrollment season is upon us! As employees, this is your opportunity to review your benefits package and make any necessary changes. But let’s be honest, dealing with insurance jargon and comparing plans can be overwhelming. That’s why we’ve taken the time to prepare a sample email to help you navigate the process. Not only that, but you can easily edit the content to fit your company’s unique needs and preferences. So sit back, relax, and let us guide you through open enrollment with ease.
The Best Structure for an Open Enrollment Sample Email to Employees
Open enrollment season is like a holiday for HR departments all across the land. It’s the time when employees can change their healthcare, dental, and vision plans for the upcoming year. As an HR professional, it’s your responsibility to ensure that your employees understand the process and feel supported throughout. A great way to do this is through an email campaign that walks them through each step. Here is the best structure for an Open Enrollment Sample Email to Employees:
1. Catchy Subject Line:
Your email’s subject line should grab your employees’ attention right away. Keep it short, sweet, and to the point. For example, “Hot Off the Press: Open Enrollment is Here!”
2. Opening Paragraph:
Your opening paragraph should be conversational and welcoming, catching the employee’s attention and letting them know what to expect from the email. Thank them for being part of the organization and highlight the importance of open enrollment. For example, “Hello Everyone, We are excited to announce that Open Enrollment season is here. This is a critical time of year that empowers you to review and update your health benefits for the upcoming year. We encourage you to take this opportunity to choose the best health plan that fits your needs.”
3. Explanation of the Open Enrollment Process:
Next, provide detailed information about how open enrollment works, including the dates, the tools available, and the resources employees can use to make informed decisions. This section also needs to explain any changes in the health plans or benefits offered. For example, “During Open Enrollment, you have access to a wide range of healthcare plans with different levels of coverage and cost. You will also receive a packet with detailed plan descriptions and a side-by-side comparison tool to help you decide which plan may best fit your needs.”
4. Action Steps:
End up the email with clear action steps for employees to follow. This may include deadlines for making their changes, a reminder to double-check their open enrollment choices before submitting, and information on where they can get assistance during the process. Moreover, you should also emphasize the need to proactively engage in taking the necessary actions. For example, “To enroll in a new health or dental plan, please log in to the benefits portal and follow the simple instructions. The deadline to make your decisions is set to December 15th, and we encourage you to review your options carefully and make your selections by then.”
Conclusion:
In general, the best structure for an open enrollment sample email to employees should be simple and straightforward. It should grab the reader’s attention, provide detailed information, and give clear guidance on next steps. It should also emphasize the importance of this time of year and encourage employees to take action now to ensure they get the coverage they need for the upcoming year.
Open Enrollment Period Reminder
Don’t Miss the Chance to Take Action: Open Enrollment Period is Here!
Dear Valued Employees,
We are excited to inform you that our Open Enrollment period is open from now through the end of the month. This is your opportunity to make sure your benefits meet your needs and our company’s benefits offerings are always evolving. It’s important that you review all your options to ensure you’re getting the coverage you need.
In response to the current healthcare circumstances, our benefits team has worked hard to carefully select and add on new healthcare options that will cater to diverse needs and preferences. Please take the time to review these changes and take advantage of our expanded network of options for your healthcare needs.
Remember, this is your chance to enroll in health, vision and dental care, and FSA, DSA plans, among others we have available. Do not hesitate to make your benefits selections today. If you have any questions, please reach out to human resources for more information and assistance.
Sincerely,
The HR Team
Enroll Now and Receive Fantastic Savings!
Greetings Employees,
We are thrilled to announce our open enrollment period is finally here, and we have some exciting news! Our company has partnered with several health care providers to offer cost-effective plans to meet your medical needs. Now, you can save money while maintaining the excellent healthcare benefits that our company has always provided.
During this open enrollment period, we recommend that you take the time to review and compare the various insurance plans available, update your personal information, and make necessary changes to your existing plan to ensure maximum benefits coverage. You can enroll in a range of choices, including health plans, vision, dental, 401(k) plans, and more.
Please be reminded that the open enrollment period is only available from now until the end of the month, so act fast to secure your preferred healthcare plan. If you have any questions or concerns regarding these changes, please feel free to reach out to the HR team for further guidance.
Best regards,
The HR Team
Healthcare Options Update for Open Enrollment
Dear Esteemed Employees,
We are delighted to inform you that Open Enrollment is now here, effective today through the end of the month. We take great pride in offering our staff the most comprehensive healthcare benefits, and this year is no exception. Our human resources team has reviewed and updated our healthcare options plans to ensure that our employees continue to receive the best health coverage and wellness benefits available.
A couple of benefits for you to note – we added flexible spending accounts (FSA) and dependent care accounts (DSA) to the mix. We also offer several wellness incentives to help our employees stay healthy and productive, with free gym membership programs, and premium discounts for non-smokers and weight-loss programs. The aim is to give family and yourself the assurance that every aspect of your health is taken care of.
We would like to remind you that it is important to review our updated healthcare plans, consider the options, and choose a plan that meets your healthcare needs and budget. If you have any questions, please do not hesitate to contact our HR team.
Best regards,
The HR Team
An Opportunity to Take Your Healthcare Coverage Into the Future
Greetings Employees!
Our open enrollment period is finally here, effective as of today, and we couldn’t be more excited to share this news with you. Our company is committed to providing its employees with excellent medical coverage, and we continue to pride ourselves on making sure that every employee gets the care they need to live a healthy life.
This year, our company seeks to improve on our existing health care plan by offering the latest in technological advancements in healthcare. Together with our partners, we designed an advanced health tracking system that not only streamlines the claim process but also allows employees to manage their health outcomes better while cutting costs for everyone. ( These benefits will apply to all employees who enroll during the open enrollment period.)
We encourage every employee to take the time and compare the excellent healthcare plans available to you, including the updates made to our existing coverage. Remember, enrollment is only available now. If you have any questions or concerns, please feel free to contact the HR team for all the information and help you need.
Best regards,
The HR Team
It’s Time to Update your Healthcare Benefits
Dear Employee,
Our Open Enrollment period is now open, effective today for a month, The Open Enrollment period provides a special opportunity like no other time of year to review and update your benefits plan. Making necessary changes to your healthcare benefits, life insurance, 401(k) benefits, and any other company benefits that you may be eligible for is vital.
During this period, we recommend taking the time to review our policies and compare them with the healthcare providers available to ensure that you and your family are getting the best coverage possible. Keep in mind, coverage options were updated to meet the diverse requirements of our employees, so it’s worth checking out options for the coming year.
Please note that a resolution for open enrollment is required even if you are not making changes or are declining benefits. If you fail to do so, your current benefits coverage will remain the same for next year. Our HR team is ready and available to help you with any questions you have regarding the Open Enrollment period, so please feel free to reach out for assistance!
Sincerely,
The HR Team
Open Enrollment Reminder! Don’t let the Opportunity Pass by!
Dear Employee,
We are excited to remind you that our open enrollment period is ongoing and you still have the opportunity to review, compare and update your existing benefits plan. Our company has worked hard to provide options and resources that cater to all healthcare needs with a focus on wellness. We have reviewed and updated all healthcare policies and benefits to ensure that all employees have access to the best coverage possible and save money.
Rest assured, your healthcare benefits continue to be a priority, and that’s why we urge you to take advantage of this opportunity to not only improve your health for you and your family but safeguard against the unforeseen. Please note that the Open Enrollment period is only open through the end of the month, so you don’t want to miss this chance to secure affordable, comprehensive coverage.
If you have any questions regarding the Open Enrollment period, please reach out to the HR team for more information. We are here to help you, and we hope that you find the best healthcare coverage that meets your needs.
Best regards,
The HR Team.
Final Call for Open Enrollment Period 2021
Greetings Employees,
This is it. We are officially in the final week of the Open Enrollment period for 2021, and it’s time to make sure you have the healthcare coverage and benefits that you need! This is the perfect opportunity to customize your benefits choices to fit your family’s needs.
We have updated the plans and benefits options for employee healthcare to ensure that our employees have access to the latest and most innovative treatment solutions. It’s incumbent upon you to take advantage of the opportunity to select from new healthcare plans, dental, vision, disability, life insurance policies to suit your needs.
Remember, the Open Enrollment period closes at the end of the month, so this is your last chance to sign up or make changes to your existing plan. Don’t hesitate to consult with the HR team for any support and questions throughout this process, they’re always here to help.
Regards,
The HR team
Tips for a Successful Open Enrollment Email to Employees
Open enrollment is a crucial time for employers and employees alike. It’s a time for employees to make important decisions about their healthcare, 401(k), and other benefits. Therefore, it’s essential for employers to craft an email that communicates this information clearly and effectively. Here are several tips to consider when drafting an open enrollment email:
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Start with a clear and engaging subject line
Your subject line should be concise and informative. Consider using action-oriented language to grab your employee’s attention. For example, “Don’t miss out on open enrollment benefits!”
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Provide specific information about benefit changes or updates
It’s important to highlight any changes to benefits and their impact on employees. Be clear about any increases or decreases in costs, changes to coverage, or any other updates. Provide detailed information on what employees need to consider before making decisions.
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Include clear instructions for enrollment
Provide step-by-step instructions on how employees can enroll in benefits. Highlight any deadlines so that employees don’t miss out on important benefits. Consider including links to relevant websites or resources for more information.
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Clarify employee’s contribution and their employer’s contribution
Employees need to understand what they’re responsible for paying and what their employer is contributing. Provide clear information on employer and employee contributions for each benefit. It’s important to encourage employees to take full advantage of any employer contributions.
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Clarify which healthcare providers are in-network
Make sure to provide a list of in-network healthcare providers so that employees can make informed decisions about their healthcare. Employees need to know which providers will accept their insurance, where they can find them, and what services they offer.
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Make the email visually appealing
Use a clear and concise writing style with bullet points to make the email easy to scan. Include logos, relevant images, and other visuals to make the email more engaging.
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Include a call-to-action at the end of the email
Encourage employees to take action by including a call-to-action at the end of the email. For example, “Don’t delay! Enroll in your benefits today to ensure you receive the coverage you need.”
By following these tips, you can craft an effective open enrollment email that will help your employees make informed decisions about their benefits.
FAQs about Open Enrollment
What is open enrollment?
Open Enrollment is a period when employees can opt to enroll in or change their benefit elections, such as health and dental insurance, short-term and long-term disability plans, vision coverage, and other voluntary benefits offered by the company.
When is the open enrollment period?
The open enrollment period typically occurs once a year, usually during the fall or winter, and lasts for a few weeks. Your HR department will provide you with the specific dates.
Can I make changes to my benefits after the open enrollment period has ended?
Generally, employees cannot make changes to their benefits after the open enrollment period has ended, unless they experience a qualifying life event, such as the birth of a child or marriage. However, this may vary depending on your company’s policy.
What benefits can I enroll in during the open enrollment period?
During the open enrollment period, you can enroll in or change your selections for various benefits, such as medical, dental, vision, life and disability insurance, retirement plans, flexible spending accounts, and other voluntary benefits.
What if I miss the open enrollment deadline?
If you miss the open enrollment deadline, you may lose the opportunity to make changes to your benefits until the next open enrollment period, unless you experience a qualifying life event.
How do I enroll in or make changes to my benefits?
You can typically enroll in or make changes to your benefits through your company’s HR portal or by filling out paper forms. Please contact your HR department for specific instructions.
What if I have questions about my benefit options?
If you have questions about your benefit options, you can contact your company’s HR department or the benefit provider directly. You may also want to consult with a benefits specialist or financial advisor to determine which options are best for you and your family.
That’s a wrap, folks!
And there you have it, your ultimate guide to crafting the perfect open enrollment sample email for your employees. We hope this article has helped you in creating an effective email that engages your staff and encourages them to enroll in their benefits. Don’t forget to follow us for more helpful tips and tricks for managing your organization. Thanks for reading, and see you next time!