Effective Paper Submission Email Sample: Tips for Writing and Sending

Are you looking for the perfect format to submit your research paper? Look no further, as we have gathered some of the best paper submission email samples for you. As a researcher, your focus must be on creating quality content, and submitting your manuscript doesn’t have to be a daunting task anymore.

To make it easier for you, we have prepared paper submission email samples that you can use as a reference, and customize as per your requirement. You can find them easily and start using them right away.

Submitting a research paper is an essential step in getting your work noticed, and choosing the right format for submission will make sure it stands out. With our paper submission email samples, you can rest assured that your paper is presented in the best possible way.

At times, crafting the ideal structure, tone, and language of an email can be a hassle. So, we have taken the burden off your shoulders. These samples are tried and tested and the most sought-after formats. You will find yourself spending lesser time crafting your submission email and focusing more on your research.

The examples provided are a great starting point but remember to always customize them to match your specific requirements. It’s essential to ensure that the email’s content is well written and straightforward, highlighting the importance of your research and what makes it stand out.

Use these paper submission email samples to make the submission process more manageable and less stressful. It’s time to give your research the recognition it deserves, so start sending out those submission emails now!

The Best Structure for Your Paper Submission Email Sample

If you’re planning on submitting a paper to a publication or a conference, you want to make sure that your email is well-crafted and to the point. In this post, I’ll be sharing with you the best structure for your paper submission email sample.

Subject line:

Your subject line should be informative and concise. Typically, it should include the title of your paper, the name of the conference or publication you’re submitting to, and the date of submission (if applicable).

Example: “Submission: The Importance of Language in Modern Society-SOCIOLING 2021”


Start your email by addressing the recipient(s) politely and formally. If you’re unsure who to address your email to, a simple “Dear Editor” or “Dear Conference Organizers” will suffice.


Your introduction should be brief and to the point. Mention the purpose of your email and provide a brief overview of your paper. Don’t forget to clarify whether you’re submitting the paper for publication or presentation at a conference.

Main Body:

In the main body of your email, you should provide the necessary information about your paper. This includes the title of your paper, the abstract, a brief summary, the main content, references, and any other important details that you think will help the recipient(s) understand your paper.


End your email with a formal closing line and sign your name. If you have any further questions or concerns, you can ask them in this section. Also, if you have attached any additional documents (like a cover letter or CV), make sure to mention them in the closing section.


Dear Editor,

I hope this email finds you well. I am pleased to submit my paper, “The Importance of Language in Modern Society,” for consideration in your publication. The paper is aimed at exploring the significance of language in shaping modern societies. It is about 9,000 words long and I have attached it to this email.

Please find the following details about my paper:

  • Title: The Importance of Language in Modern Society
  • Abstract: The paper explores the role of language in shaping societies and the importance of multilingualism in the modern world.
  • Summary: The paper discusses the challenges and opportunities of language use in modern society and argues for more investment in language education and support.
  • Main content: It covers topics such as language diversity, social integration, and cultural values associated with language use.
  • References: The paper has several references from reputable sources and academic journals

Thank you for considering my paper for publication. I look forward to hearing from you soon.

Best regards,

[Your Name]

Following this structure will ensure that your paper submission email sample is well-organized and easy to read, increasing your chances of acceptance. So, go ahead and give it a try and let me know how it goes!

7 Paper Submission Email Samples for Different Reasons

Sample 1: Submitting a Research Paper

Dear [Editor’s Name],

I am writing to submit my research paper titled “[Title]” for your kind consideration. The paper comprehensively discusses [Topic] and its implications for [Field]. My research explores [Key Issue] through [Methodology], which I believe offers novel insights into [Field].

In the first section of the paper, I provide an overview of [Topic], followed by a critical evaluation of [Previous Studies]. The next section outlines the key research elements of [My Study], building a strong foundation for the results, which are presented in the following part of the paper.

I believe my research paper offers a significant contribution to the existing body of knowledge in [Field], and I hope you will consider it for publication in your esteemed journal.

Thank you for your kind attention to my submission.

[Your Name]

Sample 2: Submitting a Review Paper

Dear [Editor’s Name],

I hope this email finds you well. I am excited to submit my review paper, “[Title],” for your consideration. This paper provides a comprehensive analysis of [Topic], synthesizing the latest research and theories into a coherent framework that can inform debates and discussions in [Field].

In the first section of the paper, I introduce [Topic] and explain its relevance to [Field]. Next, I review the key literature on [Topic], highlighting the main theories, findings, and debates. The third section outlines the methods and procedures used to analyze and synthesize the literature, while the fourth section presents the key findings and conclusions.

I believe this review paper will be a valuable resource for scholars, policymakers, and practitioners interested in [Topic]. Therefore, I am eager to hear your feedback and look forward to the opportunity to publish this paper in your esteemed journal.

Thank you for your kind consideration.

[Your Name]

Sample 3: Submitting a Conference Paper

Dear [Conference Committee],

Please find attached my paper entitled “[Title]” for consideration at the [Conference Name], to be held from [Date] to [Date]. My paper addresses important issues in [Field] and presents original research that contributes to the ongoing debate on [Topic].

The paper begins with a brief overview of [Topic] and explains the rationale for [My Study]. The second part describes the methods and procedures used to collect and analyze the data, highlighting the key challenges and opportunities encountered during the research process. The third part presents the main findings and discusses their implications for [Field]. The fourth and final part offers some concluding remarks and proposes future research directions based on the findings.

I believe this paper will be of interest to scholars and practitioners in [Field], and I hope to have the opportunity to present it at the [Conference Name]. I would be happy to address any questions or concerns you may have, and I look forward to hearing from you soon.

[Your Name]

Sample 4: Submitting a Book Chapter

Dear [Editor’s Name],

I am delighted to submit for your consideration a book chapter entitled “[Title],” which I believe will make a valuable contribution to your forthcoming edited volume on [Topic]. In this chapter, I explore the role of [Concept] in [Field], drawing on empirical research and theoretical insights to demonstrate its significance for [Debate].

The chapter begins with a brief overview of [Topic] and the theoretical framework that informs the analysis. The next section explains the key concepts and methods used, followed by the presentation of the main findings. The fourth section explores the implications of these findings for [Debate], while the final section offers some concluding reflections and suggestions for future research.

I believe this book chapter will be of interest to scholars and students in [Field], particularly those interested in [Concept], and I look forward to your feedback and guidance on how to proceed. Thank you for your time and consideration.

[Your Name]

Sample 5: Submitting a Reviewer’s Report

Dear [Editor’s Name],

Thank you for inviting me to serve as a reviewer for the manuscript entitled “[Title]”. I am pleased to provide my feedback and recommendations for your consideration.

Overall, I found this manuscript to be well-written, engaging, and appropriately targeted to a specialized audience in [Field]. The authors present a novel framework for understanding [Topic], which is supported by a rigorous and well-executed research design. The authors also demonstrate a solid grasp of the existing literature and effectively articulate the contribution of their work to the field.

However, there are some issues that need to be addressed before the manuscript can be accepted for publication. Firstly, the literature review could be more precise and focused on the most relevant sources. Secondly, the methods section requires further clarification and justification of key analytic decisions. Lastly, the authors need to strengthen the theoretical implications of their findings for a broader audience.

In summary, I believe this manuscript has the potential to make a significant contribution to the field. With some revisions and fine-tuning, I recommend that it be accepted for publication.

Thank you for considering my feedback.

[Your Name]

Sample 6: Submitting a Revised Paper

Dear [Editor’s Name],

Thank you for your feedback on my paper entitled “[Title].” I have carefully considered your excellent suggestions and revised the manuscript in accordance with your comments. I am pleased to submit the revised version for your consideration.

Specifically, I have made the following changes to the manuscript:

– Clarified the research questions and hypotheses
– Revised the data analysis section to address your concerns
– Updated the literature review to include the latest research
– Improved the organization and coherence of the paper

I believe these revisions have significantly improved the quality and relevance of the paper, and I hope you will find them satisfactory. I am confident that this revised version will be a valuable addition to your journal, and I look forward to hearing your feedback.

Thank you for your time and support.

[Your Name]

Sample 7: Withdrawing a Paper

Dear [Editor’s Name],

I regret to inform you that I am withdrawing my paper entitled “[Title]” from consideration in your esteemed journal. Unfortunately, I have encountered several unforeseen issues that have made it impossible for me to complete the revisions in a timely and appropriate manner.

I appreciate the opportunity to have my paper reviewed by your journal, and I hope to have the chance to work with you again in the future. Thank you for your time, support, and understanding.

[Your Name]

Tips for Paper Submission Email Sample

Submitting a paper to academic journals or conferences can be a daunting task, but with the right approach, you can increase your chances of acceptance. One of the critical steps in the submission process is drafting an email that accompanies your paper. Here are some tips for creating an effective paper submission email sample:

  • Start with a professional greeting: The email should begin with a professional greeting that includes the recipient’s name. Always address the recipient with the appropriate title and use a polite language.
  • Introduce yourself: Provide a brief introduction about yourself in the first paragraph. Mention your current position, any relevant research experience, and your motivation for submitting the paper. Ensure that the introduction is concise and informative.
  • Briefly summarize the paper: In the second paragraph, provide a summary of the research paper. Mention the research question, the methodology used, and the main findings of the study. The summary should be brief and to the point.
  • Showcase the significance of the research: In the third paragraph, highlight the significance of the research. Discuss the implications of the study and any future research that may be needed. Avoid using technical jargon to ensure that the significance is understandable to a diverse audience.
  • Attach the paper: In the final paragraph, include a direct link to the paper or attach the manuscript as a PDF file. Ensure that the submission requirements are followed per the instructions of the journal or conference.
  • Closing: Conclude the email with a polite closing that thanks the recipient for considering the paper. Provide your contact information and indicate that you look forward to hearing back from them.

So, these are some of the essential tips for drafting a successful paper submission email sample. Remember to keep the email professional, informative, and easy to understand. A well-structured and well-written email can make all the difference when submitting research papers.

FAQs related to paper submission email sample

What should be the subject line of my paper submission email?

The subject line of your paper submission email should include the title of your paper and the type of submission (e.g., research paper, review paper, abstract).

What should be included in the email body of my paper submission?

Your paper submission email should include a brief introduction, the attached paper, any supplemental materials, and any other relevant information (e.g., co-author information, submission deadline).

What is the preferred file format for paper submission?

The preferred file format for paper submission is usually PDF, as it ensures that the formatting and layout of your paper remain consistent across different devices and operating systems.

Should I include a cover letter with my paper submission?

It is generally a good idea to include a cover letter with your paper submission, as it provides a brief summary of your paper and contextualizes your submission.

What should be the tone and style of my paper submission email?

Your paper submission email should be professional, concise, and to the point. Avoid overly flowery language and stick to a straightforward style.

What should I do if I don’t receive a confirmation email after submitting my paper?

If you don’t receive a confirmation email after submitting your paper, you should follow up with the journal or conference organizers to ensure that they received your submission.

Is it acceptable to submit the same paper to multiple journals or conferences?

No, it is not acceptable to submit the same paper to multiple journals or conferences simultaneously. This is considered unethical and can result in your paper being rejected from all venues.

Wrap Up

Well, folks, that’s all for now on the topic of paper submission email sample. We hope this article was helpful in making the submission process a little less daunting. Remember to proofread your email before hitting send and make sure you follow the specific guidelines provided by the recipient. Thanks for taking the time to read this article and we hope you come back soon for more helpful tips and advice. Happy submitting!