Hello, greetings from the other side. Are you looking for ways to craft a perfect email that could make a lasting impression on your recipient? If yes, then you’ve come to the right place. Per our phone conversation email sample, this article will guide you through the process of writing an email that captures the essence of your message.
Whether you’re sending a business proposal or following up with a colleague, writing a compelling email can be challenging. Fortunately, with the right approach, you can create an email that resonates with your reader and motivates them to take action. In this article, you’ll find several examples of effective email templates that you can use as a guide when crafting your own email.
Our goal is to provide you with actionable tips and techniques that you can implement in your emails. We understand that writing an email that strikes the right balance between professional and personable can be challenging. But with the right resources and examples at your disposal, you can overcome this challenge with ease.
What’s more, you’ll find that each of the email templates we provide is flexible and easy to edit. That way, you can customize each template to fit the specific circumstances of your email.
In conclusion, we hope that this article gives you the tools you need to craft the perfect email that hits the mark. So, let’s get started and explore some examples of effective email templates per our phone conversation email sample.
The Best Structure for Your Per Our Phone Conversation Email
When it comes to sending an email after a phone conversation, it’s important to craft a message that is concise, clear, and follows a logical structure. Here are the key components to include in your email:
1. Subject line: Your subject line should be specific and straightforward to help the recipient understand the purpose of your email at a glance. For example, “Follow-up on our Phone Conversation,” “Action Items from Our Call,” or “Next Steps for Project X.”
2. Greeting: Address the recipient by name and acknowledge the phone conversation you had. For example, “Hi Jane, I hope you’re doing well. It was great speaking with you earlier today about the project.”
3. Recap: Summarize the key points of the conversation to ensure that you’re both on the same page. If there were action items or decisions made during the call, make sure to include them here. This can be a bulleted list to make it easy to read and reference.
4. Call to action: Be clear about what you want the recipient to do next. Are you waiting for a response from them? Do they need to complete a task or provide you with information? Include a timeline if necessary.
5. Closing: Thank the recipient for their time and express your appreciation for their ongoing partnership or collaboration. You can also offer to answer any questions they may have or let them know when you’ll be following up.
By following this structure, you’ll ensure that your email is easy for the recipient to understand and act on. Remember to keep your message concise and to the point, while still conveying your gratitude and appreciation for the conversation.
Per Our Phone Conversation Email Samples
Sample 1: Follow-Up on the Hiring Process
Dear [Name],
It was great speaking with you on the phone earlier. As discussed, I wanted to follow up on the hiring process and express my continued interest in the position. I am excited about the opportunity to join the team and bring my skills to the company.
During our conversation, you mentioned that the hiring process is still ongoing and that there are a few more candidates to interview. I want to assure you that I am still very interested in the position and would appreciate any updates on the process. If there is anything I can provide to help with the decision-making process, please let me know.
Thank you for considering my application and for taking the time to speak with me today. I look forward to the opportunity to meet with you in person and discuss the position further.
Best regards,
[Your Name]
Sample 2: Thank You for the Referral
Dear [Name],
It was wonderful speaking with you on the phone earlier and catching up on everything. I especially appreciated your willingness to refer me to your colleague for the open position at their company. Your recommendation means a lot to me, and I am grateful for your support.
I have already reached out to your colleague and expressed my interest in the position. I mentioned that you referred me and spoke highly of my qualifications. I hope to hear back from them soon and will keep you updated on my progress.
Thank you again for your recommendation and for being such a great friend. I look forward to keeping in touch and hearing about your own endeavors.
Best regards,
[Your Name]
Sample 3: Request for More Information
Dear [Name],
Thank you for taking the time to speak with me on the phone earlier. I wanted to follow up on our conversation and request more information about the project you mentioned. I am very interested in working with your team and believe I could bring a lot of value to the project.
As we discussed, you described the project as an ambitious endeavor that requires a diverse set of skills. I would like to learn more about the specific objectives and deliverables, as well as the timeline and budget. Additionally, I would appreciate any information you could provide about the team and their roles in the project.
Thank you again for considering me for this opportunity. I look forward to hearing back from you and discussing the project further.
Best regards,
[Your Name]
Sample 4: Confirmation of Scheduled Meeting
Dear [Name],
Thank you for talking with me on the phone earlier and scheduling a meeting for next week. I am excited about the opportunity to discuss the project further and hear more about your company’s objectives and vision.
As a reminder, our meeting is scheduled for [Date] at [Time] at your office. I will make sure to arrive on time and bring any relevant materials with me. If there are any changes to the schedule or location, please let me know as soon as possible.
Thank you again for scheduling this meeting and for considering me for this opportunity. I look forward to meeting with you and learning more about the project.
Best regards,
[Your Name]
Sample 5: Request for Feedback
Dear [Name],
It was great speaking with you on the phone earlier and learning more about your company and its mission. As we discussed, I recently applied for a job opening at your company and wanted to follow up on the application.
I understand that the hiring process can take time and that there may be other candidates in consideration. However, I would appreciate any feedback you could provide on my application and qualifications. I am always looking to improve and want to know how I can better position myself for future opportunities.
Thank you again for your time and consideration. I hope to hear back from you soon and learn more about the hiring process.
Best regards,
[Your Name]
Sample 6: Congratulations on the Promotion
Dear [Name],
It was great speaking with you on the phone earlier and hearing about your recent promotion. Congratulations on this exciting step in your career! You have always been a hardworking and dedicated member of the team, and I am thrilled to see your efforts recognized.
I would love to catch up and hear more about your new role and responsibilities. If you have some time in your schedule, I would be happy to schedule lunch or coffee and chat more about your experiences.
Once again, congratulations on your promotion and best of luck in your new position.
Best regards,
[Your Name]
Sample 7: Thank You for the Opportunity to Interview
Dear [Name],
Thank you for speaking with me on the phone earlier and for giving me the opportunity to interview for the position at your company. I appreciated the chance to discuss my qualifications and learn more about the job and the team.
If there is any additional information I can provide or anything we discussed that you would like me to clarify, please let me know. I am very interested in this opportunity and believe that my skills and experience would be a great addition to your team.
Thank you again for your time and consideration. I look forward to hearing back from you and learning more about the next steps in the hiring process.
Best regards,
[Your Name]
Related Tips for Per Our Phone Conversation Email Sample
Here are some in-depth tips to help you write an effective “per our phone conversation” email:
- Be clear and concise: When writing an email based on a phone conversation, it’s important to be clear and concise. Start by summarizing the key points of the conversation in the opening sentence. Use bullet points to make it easier to read and understand.
- Use a professional tone: Even though the email is based on a conversation, it’s still important to maintain a professional tone. Avoid using slang or casual language and use appropriate salutations and sign-offs.
- Include relevant details: Make sure your email includes all the relevant details from the conversation. This might include dates and times, action items, or follow-up steps. Be as specific as possible to ensure that the recipient knows exactly what you’re referring to.
- Keep it short: People are busy and don’t have time to read lengthy emails. Keep your email short and to the point. If there are a lot of details to cover, consider breaking them up into separate emails or attachments.
- Follow up: If there are action items or follow-up steps discussed in the conversation, make sure to include them in your email. Also, make sure to follow up with the recipient to ensure that these steps are completed in a timely manner.
By following these tips, you can write an effective “per our phone conversation” email that clearly communicates the key points of your conversation and ensures that everyone is on the same page.
Can you explain the details of the project we discussed on the call?
Sure, on the call we talked about…
When do you think we can start the project?
We can start the project as soon as…
What is the estimated timeline for the completion of the project?
The estimated timeline for the completion of the project is…
What is the total cost of the project we discussed?
The total cost of the project we discussed is…
What is your team’s process for handling project revisions?
Our team’s process for handling project revisions is…
How often will you provide project updates?
We will provide project updates on a…
What is the best way to reach you or your team during the project?
You can reach us via email or phone at any time. Our contact information is…
Thank You for Your Time!
I hope this email finds you well and everything is clear from our phone conversation. Please don’t hesitate to reach out if you have any questions or concerns. We are always here to help you. Thank you for taking the time to read this email and for considering our services. We are looking forward to hearing from you again soon! Have a great day!