Dear Valued Reader,
I hope this message finds you well. Per our telephonic conversation, I wanted to share with you a sample letter that can be used as a guide to help you craft your own professional correspondence. Whether you’re writing a business proposal, sending a thank-you note, or reaching out to a potential client, it’s important to have a well-written and structured letter that effectively conveys your message.
In our fast-paced world, it’s essential to make every communication count. That’s why I’ve compiled several examples that you can use as a starting point and edit as needed, depending on your situation. These templates are designed to save you time and ensure that you make a great impression with your writing.
I’ve always believed in the power of effective communication, and I know that you do too. That’s why I’m excited to share these resources with you.
So, if you’re ready to take your writing to the next level, and make sure that your message is heard loud and clear, then per our telephonic conversation sample letter is the perfect starting point!
Best regards,
[Your Name]
The Best Structure for Your Per Our Telephonic Conversation Sample Letter
As we discussed over the phone, writing a business letter can be a daunting task for many people. However, having a well-structured letter can greatly increase your chances of getting a positive response. Here are the best tips and tricks for structuring your per our telephonic conversation sample letter:
1. Address your recipient properly. Begin your letter with a proper salutation that addresses the recipient by name. Avoid using generic greetings like “Dear Sir/Madam” or “To whom it may concern”. Addressing the recipient directly shows that you took the time to do your research and personalize your letter.
2. Introduce yourself and your purpose for writing. After the greeting, introduce yourself and your company, if applicable. Be brief and concise in stating the purpose of your letter. Avoid vague statements and get straight to the point.
3. Provide more details about your request or proposal. In the body of your letter, provide more information about what you are requesting or proposing. Use clear language and provide all necessary details to avoid confusion. Use bullet points if necessary.
4. Highlight the benefits. In addition to explaining what you are proposing, be sure to highlight the benefits that the recipient will receive. Explain how your proposal will solve their problem or meet their needs. Use specific examples and data if possible.
5. Close with a call-to-action. End your letter with a clear call-to-action. Let the recipient know what you want them to do next, whether it’s to schedule a meeting, make a decision, or take some other action.
6. Use a professional tone and formatting. Finally, be sure to use a professional tone and formatting throughout your letter. Use a clear and easy-to-read font, and keep your sentences and paragraphs short and to the point. Proofread your letter for any grammar or spelling errors before sending it out.
By following these tips, you can structure your per our telephonic conversation sample letter to effectively communicate your message and increase your chances of getting a response. Remember to keep your letter concise, clear, and focused on the needs of the recipient. Good luck!
7 Samples of Per Our Telephonic Conversation Sample Letters
Sample Letter of Recommendation for Job Application
Greetings [Name],
It was great speaking with you earlier about [applicant] applying for the [position] job opening at [company]. As we discussed, I am writing to express my enthusiastic recommendation for [applicant] for the position.
[Applicant] displays a sharp intellect, strong work ethic, and excellent interpersonal skills. Their experience in [relevant experience] alongside their natural aptitude make them an ideal candidate for the job. Throughout our time working together, I have found [applicant] to be a dedicated and passionate employee. They consistently display a willingness to take on new challenges and overcome obstacles in their path.
Overall, I hold [applicant] in high regard and am confident that they would be an asset to [company]. Please do not hesitate to contact me if you require any further information or clarification.
Best regards, [Your Name]
Sample Letter of Reference for Graduate School Application
Dear [Name],
It was lovely chatting with you earlier about [applicant]’s application to [graduate program]. As we discussed, I am happy to provide a letter of reference for [applicant].
[Applicant] is a dedicated and hardworking individual with an excellent academic track record. I have had the pleasure of working with [applicant] in my [subject] course and have consistently been impressed with their analytical and critical thinking skills. Their ability to collaborate with others and help fellow students is a true sign of leadership and a desire to learn.
I am confident that [applicant] will make a strong contribution to [graduate program] as a dedicated and capable student of [subject]. I would be happy to provide further information or clarify any points necessary. Please feel free to contact me.
Sincerely, [Your Name]
Sample Letter of Recommendation for Scholarship Application
Dear [Name],
It was a pleasure speaking with you earlier about [applicant]’s impressive application for the [scholarship]. As we talked, I am writing to express my endorsement of [applicant] and to offer any support I can provide you with in the selection process.
[Applicant]’s dedication to their academic studies and extracurricular activities is evident in their accomplishments and potential. Their growth over the past years in [relevant experience] showcases their drive and passion for [subject]. [Applicant] displays a great deal of maturity and responsibility, both in their personal and academic lives.
I strongly believe that [applicant] is a deserving candidate and an asset to any educational institution they become a part of. If you require any further information or clarification, please do not hesitate to contact me.
Thank you, [Your Name]
Sample Letter of Recommendation for Immigration Purposes
Dear [Name],
Thank you for taking the time to speak with me regarding [applicant]’s immigration case. As per our discussion, I am writing this letter of recommendation in support of their application for citizenship in the United States.
[Applicant] has been an outstanding member of our community, and I can attest to their high standards of integrity and responsibility. They have been an active volunteer in local organizations, shared their knowledge by participating in seminars and workshops, and have shown a genuine interest in helping others. [Applicant] has also shown a strong understanding of the American values of democracy, equality, and respect for the rule of law.
I strongly support [applicant]’s application for citizenship and believe that your decision will reflect their outstanding character positively. Please contact me should you have any further questions or require additional information.
Sincerely, [Your Name]
Sample Letter of Endorsement for Business Partnership
Dear [Name],
It was great to speak with you about [Your Company]’s potential partnership with [Partner Company]. As we discussed, I am writing to endorse this partnership fully.
[Partner Company] is a reputable company with a long history in the industry, and I believe that a partnership with them will lead to mutual benefits. My own experience with [Partner Company] tells me that they are a professional, reliable, and trustworthy organization. Additionally, their reputation for high standards of excellence led them to receive numerous industry awards and accolades
[Your Company] would benefit greatly from this partnership. Apart from expanding our reach into the [specific market], we would also have access to [Partner Company]’s expertise and resources in [specific field]. I strongly endorse this partnership, given the long-term viability and benefits to both parties involved.
Thank you, [Your Name]
Sample Letter of Recommendation for Legal Purposes
Dear [Name],
It was a pleasure speaking with you earlier, as we discussed [applicant]’s legal case. As I expressed in our discussion, I am writing to lend my support and recommendation for [applicant].
[Applicant] is honest, trustworthy, and hardworking. They are the type of person who takes their commitments seriously and is committed to ensuring that their obligations are met. [Applicant]’s integrity and sense of justice have resulted in successful outcomes in previous legal matters. Due to their dedication and perseverance, [applicant] has demonstrated an impressive ability to navigate complex legal terrain and evaluate complicated legal situations.
I wholeheartedly recommend [applicant] in their legal matters and trust that they will meet the challenges they face with poise, intelligence, and professionalism. Please feel free to contact me should you require additional information.
Respectfully, [Your Name]
Sample Letter of Reference for Rental Application
Dear [Name],
Thank you for your inquiry regarding [applicant]’s rental application. I am happy to lend my support and provide a letter of reference.
[Applicant] has been an exceptional tenant in their previous rental unit, and I have always found them respectful, courteous, and responsible. They have taken care of the apartment and kept it clean and tidy, with no damages or complaints from neighbors. In addition, [applicant] has always paid their rent on time, displaying a sense of responsibility and reliability.
I confidently recommend [applicant] for your rental property, and I am confident that they would make excellent tenants. Should you require any further information or have any queries, please do not hesitate to contact me.
Best regards, [Your Name]
Tips for Perfecting Your Per Our Telephonic Conversation Sample Letter
Writing a follow-up letter after a telephone conversation may seem like a daunting task, but it is an essential part of professional communication. To make your letter effective, here are some tips you can keep in mind:
- Be prompt: Timing is crucial when sending a follow-up letter. Ensure that you send it as soon as possible, preferably within 24 hours of the conversation, to maintain the momentum and show that you are serious and committed.
- Be concise: Stick to the topic and avoid rambling. Follow the standard business letter format and use short, to-the-point sentences. Make sure your letter is easy to read, and avoid using technical jargon unless necessary.
- Be professional: Maintain a professional tone throughout the letter. Use appropriate salutations, and avoid emojis, slang, abbreviations, or informal language. Keep in mind the purpose you are writing the letter for and make sure that you come across as courteous and respectful.
- Provide clarity: Recap the main points of the conversation in your letter, including decisions taken, action plans, and deadlines. Be specific and provide details wherever necessary. It also helps to clarify any lingering doubts or misunderstandings.
- Express gratitude: Thank the person for taking the time to talk to you and for the opportunity presented. Acknowledge the person’s role and value in the conversation and express your appreciation genuinely.
By keeping these tips in mind and putting in the effort to craft a thoughtful, clear, and professional follow-up letter, you can leave a positive impression and maintain a good relationship with your colleagues, clients, or potential employers.
FAQs related to per our telephonic conversation
What is the purpose of this letter?
The purpose of this letter is to summarize the points discussed during our telephonic conversation and provide clarity on any questions or concerns raised.
What were the main points discussed during our telephonic conversation?
The main points discussed during our telephonic conversation were [list the main points discussed].
Where can I find more information about [topic discussed]?
You can find more information about [topic discussed] on [provide relevant resources such as websites, books, or articles].
What actions do I need to take after reading this letter?
The actions you need to take after reading this letter are [list the specific actions needed].
Who should I contact if I have more questions or concerns?
If you have more questions or concerns, please contact [provide the appropriate contact person’s name and contact information].
What is the timeline for completing [task discussed]?
The timeline for completing [task discussed] is [provide the specific timeline and any important dates].
Can I request any changes or clarifications to the information provided in this letter?
Yes, if you need any changes or clarifications to the information provided in this letter, please contact us and we will be happy to address your concerns.
Sayonara for Now!
Thanks for taking the time to read about per our telephonic conversation sample letter. I hope you found it helpful and informative. Remember, if you ever need assistance with any business or professional communication, you can always count on us to provide you with the best tips and tricks. Make sure to visit our website again soon for more great articles. See you later!