Have you ever sent a quote to a potential customer and never heard back from them? It’s a frustrating feeling that many of us have experienced in business. But don’t give up just yet! A quote follow-up email is a powerful tool that can increase your chances of winning that customer’s business. In this article, you’ll find some quote follow-up email samples that you can use and edit as needed to fit your specific situation. But before we get into the samples, let’s explore why follow-up emails are so important and how they can help you close more deals. If you’re tired of feeling like your quotes are disappearing into the abyss, keep reading.
The Best Structure for a Quote Follow-Up Email to Seal the Deal
As a business owner or sales professional, sending a quote to a potential client is just one step in the process of closing a deal. Following up with the client after sending the quote is often overlooked, but it can be the difference between closing the deal and losing it to a competitor. However, it’s crucial that your follow-up email be structured correctly to avoid sounding too pushy or salesy. Here’s the best structure for a quote follow-up email that will help you seal the deal.
First, start with a friendly greeting to address the client by name, then thank them for considering your product or service. In the next paragraph, remind them of the key benefits of your product or service that you highlighted in your original quote. This will re-engage them with the value proposition that got them interested in the first place.
In the third paragraph, you can ask them for feedback on the quote you sent. This will not only show that you are interested in their thoughts and perspective, but it will also help you understand their needs and concerns in order to address them more effectively. You can also use this opportunity to clarify any points they may not have fully understood or ask if they have any questions.
In the fourth paragraph, it’s time to establish a sense of urgency. You can do this by offering a limited-time discount or incentive for closing the deal within a certain timeframe. Be careful not to come across as too pushy or salesy; instead, make it clear that you genuinely want to help them make the best decision for their business.
Lastly, include a clear call-to-action (CTA) at the end of the email. This can be as simple as asking them to reply to the email to let you know their decision or to schedule another meeting to discuss the quote further. Make sure your CTA is straightforward and easy to follow.
In summary, the best structure for a quote follow-up email is to start with a friendly greeting, remind the client of the key benefits highlighted in the quote, ask for feedback and establish a sense of urgency, and include a clear call-to-action. By following this structure, you’ll create a more effective follow-up email that can help you seal the deal and close more sales.
7 Sample Quote Follow-Up Email Templates
Following Up on a Quote Request
Dear [Client],
I wanted to reach out and follow up on the quote request you submitted. Our team has carefully reviewed your needs and have come up with a personalized quote tailored just for you! We would love to discuss the details of the quote further and answer any questions you may have. Please let us know the best time to set up a consultation call.
Thank you for considering our business and we hope to hear from you soon!
Best Regards,
[Your Name]
Following Up on a Quote Sent
Dear [Client],
I hope this message finds you well. I just wanted to follow up on the quote we sent your way. We believe that our services can greatly benefit your business and would love the opportunity to work with you. If you have any questions about the quote or need more details, please do not hesitate to reach out to us.
Thank you for your time and consideration. We hope to hear back from you soon!
Best Regards,
[Your Name]
Following Up on a Quote with Limited Time Offer
Dear [Client],
I wanted to bring your attention to our current limited time offer that applies to the quote we sent to you. Our team believes that this offer would greatly benefit your business and we would hate for you to miss out on the opportunity. Please let us know if you would like to take advantage of this special offer or if you have any further questions.
Thank you for considering our business and we hope to hear back from you soon!
Best Regards,
[Your Name]
Following Up on a Quote with a Deadline
Dear [Client],
I hope this message finds you well. Our team has reviewed the quote we sent to you and wanted to remind you that the deadline for accepting the offer is approaching. We believe that our services can greatly benefit your business and would love to work with you. Please let us know if you have any questions or need more details before making a decision.
Thank you for your time and consideration. We hope to hear back from you soon!
Best Regards,
[Your Name]
Following Up on a Quote That Was Not Accepted
Dear [Client],
I wanted to follow up on the quote we sent you that unfortunately was not accepted. We value your business and wanted to know if there were any specific reasons why our quote did not match your needs. Our team is always looking for ways to improve our services and your feedback would be greatly appreciated.
Thank you for considering our business and we hope to hear from you soon!
Best Regards,
[Your Name]
Following Up on a Quote with Additional Options
Dear [Client],
I hope this message finds you well. Our team has reviewed the quote we sent you and wanted to offer some additional options that may better fit your needs. We understand that every business is unique and we want to make sure that we’re providing services that align with your business goals. Please let us know if you would like to discuss these additional options in further detail or if you have any questions.
Thank you for your time and consideration. We hope to hear back from you soon!
Best Regards,
[Your Name]
Following Up on a Quote for a Repeat Customer
Dear [Client],
Thank you for considering our services once again. As a repeat customer, we appreciate your loyalty and want to ensure that we continue to provide quality services that meet your expectations. Our team has reviewed the quote we sent you and wanted to follow up to see if there were any further questions or if you would like to move forward with our services.
Thank you for your continued business and we hope to hear back from you soon!
Best Regards,
[Your Name]
Tips for Following Up on a Quote in an Email
Following up on a quote through email is crucial to land a deal and keep the conversation going. However, this can be a challenging task, and there are a few tips to keep in mind when crafting your follow-up email.
Firstly, it’s essential to ensure that your email is personalized. This means addressing the recipient by their name and mentioning specific details about the quote you provided. By doing this, the recipient will feel that you are invested in the conversation and have taken the time to understand their needs.
Secondly, you should include a clear call-to-action in your follow-up email. This means being specific about what you want the recipient to do next, such as scheduling a meeting or providing feedback on the quote. By doing this, you make it easier for the recipient to take action and move forward with the conversation.
Additionally, it is crucial to show gratitude and appreciation for the recipient’s time and consideration. By expressing your thanks, you communicate that you value the recipient’s business and are willing to go the extra mile to win them over.
Finally, it’s important to be patient and persistent in your follow-up emails. The recipient may be busy or have other priorities, so it may take several emails to get a response. However, by staying persistent and showing your dedication, you increase the chances of landing the deal and building a long-lasting relationship with the recipient.
FAQs related to quote follow up email sample
What is a quote follow-up email?
A quote follow-up email is a message sent to a potential customer who has received a quote but has not yet responded. It is a way to remind them of the quote and encourage them to make a decision.
When should I send a quote follow-up email?
You should send a quote follow-up email 1-2 days after sending the initial quote. If you do not receive a response after a week, you can send a second follow-up email.
What should I include in a quote follow-up email?
A quote follow-up email should include a brief reminder of the original quote, any additional information or clarifications, and a call to action encouraging the potential customer to respond or make a decision.
How should I format a quote follow-up email?
A quote follow-up email should be brief and to the point. Use short paragraphs and bullet points to make it easy to read. Include a clear subject line and a professional greeting and closing.
How can I make a quote follow-up email more effective?
You can make a quote follow-up email more effective by personalizing it and addressing any questions or concerns the potential customer may have. You can also include a special offer or incentive to encourage them to make a decision.
What do I do if I still don’t get a response after a quote follow-up email?
If you do not receive a response after sending a quote follow-up email, you can try one more follow-up email or try reaching out via phone or other communication methods. If you still do not receive a response, it may be best to move on and focus on other potential customers.
Is it necessary to send a thank you email after a potential customer accepts the quote?
Yes, it is always a good practice to send a thank you email after a potential customer accepts the quote. This helps to establish a positive relationship and encourages the customer to do business with you in the future.
Stay Ahead of the Game with Quick and Easy Quote Follow Up Emails
And there you have it! A few simple tips and a sample email to keep in mind the next time you’re following up on a quote request. Remember, the key is to be personable, prompt, and professional. We hope this article has been helpful for you and that you’ll come back and visit us again soon for more tips and tricks to up your communication game. Thanks for reading!