10 Best Received with Thanks Email Sample Templates to Express Gratitude

If you’ve ever found yourself at a loss for words upon receiving a congratulatory email or a kind gesture from a colleague, you’re not alone. Crafting a heartfelt response that conveys your appreciation and gratitude can be a challenging task, and it’s essential to get it right. Fortunately, fret not, for we have a solution – the received with thanks email sample.

In this article, we’ve compiled a range of email templates that you can use to thank your boss, coworker, or friend for their kindness. These samples are designed to help you express your gratitude in a thoughtful and meaningful way without coming across as insincere or inauthentic.

Whether it’s a job recommendation, a birthday gift, or a personal note, our received with thanks email samples provide a starting point for crafting your own message. You can tweak them as needed to suit your style, tone, and voice, ensuring that your response is unique and personal.

So, if you’re struggling to write a thank-you email, fret not. Check out our received with thanks email samples, and craft the perfect response with ease. Your recipients will appreciate the effort you put in, and you’ll come across as a gracious and appreciative person – qualities that are highly valued in today’s fast-paced world.

The Perfect Structure for a Received with Thanks Email

When it comes to crafting the perfect received with thanks email, many people struggle with finding the right structure to follow. Fortunately, there are a few key elements that you can include in your email to ensure that it is both concise and effective. In this article, we’ll explore the best structure for a received with thanks email and provide you with a sample email to use as a guide.

Paragraph 1: Start by thanking the sender

The first paragraph of your email should always begin by thanking the sender for reaching out to you. This should be a brief sentence or two that expresses gratitude for the message or item that was sent your way. For example, you could say something like “Thank you so much for the thoughtful gift you sent me last week!” or “I just wanted to let you know how much I appreciate the kind words you shared in your email.”

Paragraph 2: Acknowledge the purpose of the email

After expressing your gratitude, it’s important to acknowledge the purpose of the email. This might be a request for your time or expertise, an invitation to an event, or simply a friendly message from someone you haven’t talked to in a while. By acknowledging the purpose of the email, you are letting the sender know that you’ve read their message and understand why they contacted you. You might say something like “I’m happy to hear that you enjoyed my latest blog post and appreciate the opportunity to connect with you” or “Thanks for inviting me to your upcoming networking event – I’m looking forward to attending!”

Paragraph 3: Reply to any specific questions or requests

If the sender asked any specific questions or made any requests in their email, be sure to address them in your response. This will show that you are attentive to their needs and have taken the time to consider their request. You might say something like “In regards to your question about my availability for a coffee meeting next week, I have some availability on Thursday afternoon” or “Regarding your request for a recommendation for a local bakery, I highly recommend trying out ‘Baked with Love’ – their cupcakes are amazing!”

Paragraph 4: End with a positive statement

Finally, wrap up your email with a positive statement that leaves the sender feeling good about their interaction with you. This might be something as simple as “Thanks again for reaching out – I really appreciate it!” or “I’m excited to see where our conversation leads and look forward to staying in touch.”

Sample Received with Thanks Email:

Dear [Sender’s Name],

I just wanted to reach out and express my thanks for the message you sent me last week. It truly meant a lot to me to receive your kind words and encouragement, and I appreciate you taking the time to write such a thoughtful message.

I’m glad to hear that you enjoyed my latest blog post! Writing about [topic] is something that I’m truly passionate about, and it’s always great to hear that my words are resonating with others.

You mentioned in your email that you were curious about my experience with [relevant experience]. To answer your question, I’ve been in the [field/industry] for [length of time] and have had the opportunity to work on several projects in that area. I’d be happy to chat more about it if you have any specific questions!

Thanks again for reaching out – I really appreciate it and look forward to hopefully connecting with you again soon.

Best regards,

[Your Name]

7 Received with Thanks Email Samples

Thank You for the Job Offer

Dear [Hiring Manager/Recruiter],

I am extremely grateful for the job offer you extended to me. It is an honor and privilege to be chosen for the [position] role. I am truly excited to work alongside the team and contribute my skills and expertise to the company.

Your trust and confidence in me are highly appreciated. I am looking forward to accepting the offer and starting the journey with the company soon. Thank you again for this opportunity, and I am excited to work with you all.

Best regards,

[Your Name]

Thanks for the Recommendation Letter

Dear [Referee Name],

I am truly humbled by the glowing recommendation letter that you provided to me. It means a great deal to have someone with your experience and reputation speak highly of my skills and character.

Thank you for taking the time and effort to write such a detailed and thoughtful letter that captures the essence of my professional strengths. Your recommendation will undoubtedly make a difference in my career progression.

Thank you again for your kind support and considerate words. I look forward to keeping you updated on my progress.

Best regards,

[Your Name]

Appreciation for the Donation

Dear [Donor Name],

I am writing to express my deep appreciation for your generous donation to the [Charity Organization]. Your thoughtful contribution will go a long way in helping us support those in need and make a positive impact in our community.

Your kindness and generosity have touched many lives and brought hope to those facing challenging circumstances. Your support is a testament to the values that our organization stands for, and we are grateful for your trust.

Thank you again for your donation, which will make a remarkable difference in people’s lives. We hope to have your continued support in our mission.

Warm regards,

[Charity Organization Representative]

Grateful for the Business Opportunity

Dear [Client Name],

I want to express my gratitude for the business opportunity that you have given me. It is an honor to work with a company that shares our values of quality, integrity, and customer satisfaction.

Your trust and support mean a great deal, and we are eager to exceed your expectations. We look forward to working with you on future projects and establishing a long-lasting partnership that benefits us both.

Thank you again for your confidence in our services. We are committed to delivering outstanding results that meet your needs.

Best regards,

[Your Name]

Thank You for the Hospitality

Dear [Host Name],

I am writing this note to express my gratitude for the warm hospitality you extended to me during my stay in [location]. Your kindness and generosity made my trip truly memorable and enjoyable.

I appreciate the time and effort you took to make sure I was comfortable and had everything I needed. Your graciousness and attention to detail reflect the essence of your character, and I am grateful to have had the opportunity to experience it firsthand.

Thank you again for your hospitality, which exceeded my expectations. I hope to keep in touch and have the chance to return the favor someday.

Warm regards,

[Your Name]

Grateful for the Volunteer Work Opportunity

Dear [Volunteer Coordinator],

I am writing to express my heartfelt appreciation for the opportunity to volunteer with [Volunteer Organization]. It was a fulfilling experience that gave me a chance to make a positive impact in the community and develop new skills.

Your guidance and support were essential in making the volunteering process seamless and meaningful. I appreciate the time and effort that the entire team invested in creating a welcoming and inclusive environment for all volunteers.

Thank you again for the chance to make a difference. I look forward to collaborating with you on future initiatives and inspiring others to join our cause.

Best regards,

[Your Name]

Thank You for the Scholarship

Dear [Scholarship Committee],

I want to express my gratitude for the scholarship that you awarded me. It is an honor that you recognized my academic potential and the value of my goals. The scholarship will help me pursue my studies without financial burden and fulfill my aspirations.

Your generosity and support have inspired me to excel academically and give back to society. I will always remember this scholarship as a reminder of the confidence that you placed in me and the importance of education in my life.

Thank you again for the scholarship that will open doors of opportunity for me. I am excited to make the most of it and make a difference in the world.

Best regards,

[Your Name]

Tips for Responding to a Thank You Email

Receiving a thank you email can be a delightful experience. It means that the sender has taken the time and effort to express their gratitude towards your actions or service. While responding to a thank you email might seem easy, it is important to keep in mind that your reply should be equally appreciative. Here are some tips that will help you write an effective and thoughtful response to a thank you email:

  • Show genuine appreciation: The first and foremost thing to do is to show genuine appreciation for the sender’s gesture. Take a moment to express your gratitude and let them know that their acknowledgment means a lot to you.
  • Be specific: While writing your reply, try to be specific about the action or service that you rendered. This will help the sender understand that you are acknowledging their gratitude towards your work rather than just thanking them for their kind words.
  • Personalize your message: Adding a personal touch to your reply can make a huge difference. Address the sender by their name and use appropriate language that reflects the nature of your relationship with them.
  • Respond in a timely manner: It’s important to respond to a thank you email promptly. While there is no hard and fast rule, try to reply within a day or two of receiving the email.
  • Keep it brief: Your reply does not need to be lengthy. A few lines expressing your gratitude and appreciation will suffice. Avoid going off-topic or discussing unrelated matters in your response.
  • End on a positive note: Conclude your message by wishing the sender well or expressing your desire to work with them again in the future. This will leave a positive impression on the sender and reflect well on your professionalism.

Overall, writing a meaningful reply to a thank you email is an essential part of maintaining good business relationships. Keep these tips in mind the next time you receive a thank you message, and you’ll be sure to leave a lasting impression.

Received with Thanks Email Sample FAQs

What is a received with thanks email?

A received with thanks email is an email sent to acknowledge that you have received something and express thanks for it.

When should I send a received with thanks email?

You should send a received with thanks email as soon as possible after receiving the item or gift. The sooner, the better!

What should I include in a received with thanks email?

Your received with thanks email should include a brief acknowledgement that you received the item, express your gratitude, and perhaps mention how you plan to use or enjoy the gift.

Do I need to send a received with thanks email for every gift I receive?

While a received with thanks email isn’t always necessary, it’s always a good idea to acknowledge important gifts or those that have been sent from a long distance or from someone you don’t usually receive a gift from.

What if I receive a gift that I don’t want or already have?

You can still send a received with thanks email to express your gratitude for the thought and effort put into the gift. However, if you need to return the gift, you should let the giver know and ask for their preferences on how to proceed.

Can I send a received with thanks email for non-physical gifts or experiences?

Absolutely! A simple email expressing your gratitude for a special experience or opportunity can go a long way in showing your appreciation.

What if I forgot to send a received with thanks email?

Don’t worry – it’s never too late to send a thank you message, even if it’s a little late. Better late than never!


Thanks for taking the time to read through our received with thanks email sample. We hope it gave you some inspiration for your own appreciation messages. Remember, a thoughtful thank you can go a long way in building strong relationships with clients, colleagues, and partners. Be sure to visit our site again for more helpful tips and tricks on communication in the workplace. Have a great day!