5 Effective Recommendation Email Sample from Professor for Job or Grad School Applications

Are you on the lookout for an effective recommendation email sample from a professor? Look no further! In this piece, we’ve got you covered with exemplary samples that you can tweak as per your needs.

As a student, getting recommendation letters from your professors is often a necessity, especially when you’re applying for internships or jobs. However, crafting a professional-looking email that captures the essence of your relationship with your professors and showcases your achievements can be challenging.

But worry not, as we’ve got a variety of recommendation email samples from professors that you can use as a starting point. From requesting a recommendation letter to following up on it, our examples cover every aspect of the process. And the best part is, all of the samples are customizable, so you can edit them as needed to suit your specific requirements.

So, what are you waiting for? Take a look at our recommendation email samples and step up your email game today!

The Best Structure for a Recommendation Email Sample from a Professor

If you are a student looking for a recommendation letter from your professor, it’s important to ensure that your email is well-written, professional, and easy to read. In this article, I will share the best structure for a recommendation email sample that will help you get the endorsement you need to further your career.

Before you begin writing your email, it’s important to keep in mind that most professors are very busy and receive numerous requests for recommendation letters. Therefore, your email needs to be concise and to the point. Below is a recommended structure that you can use to ensure your email stands out among the rest:

1. Greeting and Introduction

Start your email by addressing your professor with a professional greeting. After that, introduce yourself and remind your professor of the class or project you worked on together. You should also mention why you need a recommendation letter and how it will help you achieve your goals.

2. Request for a Recommendation Letter

The next part of your email should be a clear request for a recommendation letter. Be specific about what you need the letter for, the deadline, and any other requirements. Make sure you give your professor enough time to write the letter and offer to provide any additional information if needed.

3. Personal Information & Supporting Materials

Include your current contact information, including your phone number and email address, so that your professor can follow up with you if necessary. You should also attach a copy of your resume or CV to the email, as well as any other supporting materials that would help your professor write a strong recommendation letter.

4. Follow-Up & Thank-You

End your email by thanking your professor for their time and consideration. Let them know that you will follow up with them within a week to ensure they received your email and to answer any questions they may have. Remember to be polite and professional throughout your email and express your gratitude for your professor’s assistance.

Overall, the best structure for a recommendation email sample from a professor should be concise, professional, and courteous. Following these guidelines will help ensure that your email stands out among the rest and increases your chances of receiving a strong recommendation letter that will help you achieve your career goals.

Recommendation Email Samples from Professor

Recommendation for Graduate School

Dear Admissions Committee,

I am writing to highly recommend Jane Doe for admission to your esteemed graduate school program. As Jane’s professor, I have been impressed with her intelligence, dedication, and passion for education. She has consistently shown outstanding academic performance and a deep commitment to learning.

During her time at our university, Jane consistently demonstrated an exceptional work ethic. She was a dynamic member of our community, engaging in extracurricular activities, research, and community service. Her excellent research skills, deep critical thinking, and dedication to learning will contribute to the intellectual and social atmosphere of your program.

Jane is a strong candidate for any graduate program, and I whole-heartedly endorse her application to your program. Please do not hesitate to contact me for further information on her qualifications and capabilities.


Professor John Doe

Recommendation for Job Application

Dear Hiring Manager,

I am writing to recommend Joe Smith for the position of Marketing Coordinator at your company. Joe was a student in my Marketing Management course, where he demonstrated a strong understanding of marketing strategies and a unique creativity and innovation in his coursework and projects.

Joe also interned at ABC Enterprises, where he assisted the team with market research, campaign planning, and social media management. His dedication and attention to detail made him a valuable asset to the company, and I believe that he has the potential to make a significant contribution to your team as well.

Joe’s excellent communication skills, leadership capabilities, and passion for marketing make him an ideal candidate for the Marketing Coordinator role. I highly recommend him for the position, and I assure you that he will bring energy, creativity, and a fresh perspective to your team.

Please feel free to contact me for additional information about Joe’s credentials and experience.

Best regards,

Professor Jane Doe

Recommendation for Scholarship

Dear Scholarship Committee,

It is my pleasure to highly recommend John Adams to your esteemed scholarship program. As John’s professor, I have been impressed by his strong academic performance and dedication to learning.

John has consistently demonstrated excellent leadership skills, positive attitude, and exceptional work ethic, making him an ideal candidate for any scholarship program. He has a passion for his field of study, and his research and participation in research activities reflect this passion.

John is a unique and gifted student with lots of potential, making him a standout applicant for your scholarship program. I strongly endorse John’s application and believe that his selection for the scholarship would represent a smart investment in the future of your institution and the broader community.

Thank you for your consideration, and please feel free to contact me for additional information.


Professor Louis Doe

Recommendation for Internship

Dear Internship Manager,

I strongly recommend Samantha Williams for the ABC Enterprises Communications Internship position. As Samantha’s professor, I have been impressed with her dedication, her excellent writing, communication skills, and her commitment to the field of public relations.

During her time in my Communication Strategies class, Samantha demonstrated creative and thoughtful approaches to assignments, was an active member of the classroom, and worked hard to ensure she was able to achieve her learning goals. Samantha also played an active role in local community and charity programs, further showing her teamwork and interpersonal skills. She would be a dynamic addition to any team.

Samantha is a hard-working, bright, enthusiastic student with strong organizational and writing skills, which I believe will make her an asset to your organization. Should you require further information, please do not hesitate to contact me.

Best regards,

Professor Jane Miller

Recommendation for Study Abroad Program

Dear Study Abroad Director,

I am writing to recommend Andrew Johnson for your study abroad program. Andrew is a talented student who has proven his commitment to learning and his passion for cross-cultural exchange.

Andrew’s engagement, intellectual curiosity, and academic performance are exceptional, which makes him an outstanding candidate for any study abroad program. He has an excellent understanding of global issues and will bring a unique perspective to any institution he attends. He also has strong communication skills, problem-solving skills, and the ability to work collaboratively with diverse stakeholders.

I am confident that Andrew will excel in your study program and will benefit enormously from the experience. Please do not hesitate to contact me for additional information regarding his qualifications and achievements.

Best regards,

Professor Roberta Doe

Recommendation for Research Grant

Dear Grants Manager,

I am writing to recommend Dr. Mark Anderson for your research grant program. Dr. Anderson is a brilliant researcher with an in-depth understanding of his field of study. He has a significant contribution to our academic community and the broader field of research.

Dr. Anderson has won numerous research awards, which are a testament to his exceptional research skills and his commitment to advancing knowledge in his field. His research interests are timely and relevant, and as his research supervisor, I have been impressed by his unique and innovative approach to his research.

I believe that Dr. Anderson’s research is important and timely, and his selection for your research grant program will represent an investment in the future of the research field. I strongly endorse his application for the grant program and urge you to consider his rich expertise and capability to manage and conduct first-rate research.

Thank you for your consideration, and please feel free to contact me for any additional information about Dr. Anderson’s qualifications and credentials.


Professor Patricia Doe

Recommendation for Award Nomination

Dear Awards Committee,

I am writing to nominate Dr. James Smith for the Distinguished Teaching Award. I have had the pleasure of collaborating with Dr. Smith for over 5 years, in which he has proven himself to be an exceptional teacher.

Dr. Smith has an incredible passion for teaching and is extremely committed to the success of his students. His teaching methods and pedagogy are innovative and creative, making his courses both challenging and enjoyable. His dedication to his field and to our institution has been impressive, and he has contributed immensely to our academic community and the students’ learning experience.

Dr. Smith is an excellent lecturer, whose teaching quality greatly resonates with his students. He has a talent for inspiring interest in the subject matter so that it comes alive to his students. His outstanding contribution to teaching, research, and leadership is demonstrated by his numerous awards and accolades.

I highly recommend Dr. Smith’s nomination for this award, and I would be happy to provide any additional information or support you may need.

Best regards,

Professor Mary Doe

Tips for Writing a Strong Recommendation Email Sample from a Professor

Writing a recommendation email sample for a student can be a daunting task, especially for a professor who may have to write several such letters. However, this is an important responsibility as the letter can greatly impact the student’s chances of being accepted to their desired program or position. Here are some tips to help write a strong recommendation email sample from a professor:

  • Start by explaining your relationship with the student, including how long you have known them, what courses they have taken with you, and any other relevant information that showcases your knowledge of the student’s abilities and character.
  • Focus on specific examples of the student’s achievements, skills, and strengths. Use concrete examples such as outstanding grades, successful projects, leadership roles, or independent research.
  • Emphasize the student’s potential for growth and success in the future, including how their skills and qualities make them an ideal fit for the program or position they are applying for.
  • Be honest and authentic in your praise, while also being mindful of not exaggerating the student’s abilities or providing false information.
  • Edit and proofread the letter carefully to ensure that it is well-written, organized, and error-free. Make sure that the tone is professional and appropriate for the context.
  • Avoid generic or cookie-cutter language, and try to personalize the letter to the student and their specific needs and goals.

Overall, a strong recommendation email sample from a professor should showcase the student’s strengths and potential in a clear and compelling way, while also highlighting the professor’s credibility and expertise in the field. By following these tips, you can help your students succeed in their academic and professional pursuits.

FAQs related to recommendation email sample from professor

What is a recommendation email from a professor?

A recommendation email from a professor is a professional email that highlights the academic and personal strengths and qualities of a student, written by a professor to support their application for a job, scholarship, or graduate school program.

How long should a recommendation email be?

A recommendation email should be concise and to the point, ideally no more than one page. The email should focus on the student’s key strengths and achievements while providing specific examples of their skills and abilities.

What should be included in a recommendation email from a professor?

A recommendation email from a professor should include the student’s academic achievements, work ethic, leadership skills, and personal qualities. It should also provide specific examples of the student’s performance and accomplishments in class or other related activities.

How should a recommendation email from a professor be structured?

A recommendation email from a professor should have a clear structure, including an introduction that explains the professor’s relationship with the student, a body that highlights the student’s key strengths and achievements, and a conclusion that summarizes the professor’s recommendation and provides contact information for further questions.

What are some tips for writing a strong recommendation email from a professor?

Some tips for writing a strong recommendation email from a professor include focusing on specific examples of the student’s skills and achievements, highlighting their personal qualities and work ethic, adhering to a clear and concise structure, and avoiding vague or generic language.

Can a student request changes to a recommendation email from a professor?

Yes, a student can request changes to a recommendation email from a professor, but it’s important to approach the request professionally and respectfully. It’s recommended that the student provide specific feedback and ask for clarification on any areas that they feel could be improved.

What should the student do after receiving a recommendation email from a professor?

After receiving a recommendation email from a professor, the student should send a thank-you note to the professor, keep a copy of the email for their records, and follow up with the application or program they are applying to ensure that the recommendation has been received.

Thanks for reading!

I hope this article has given you a clear idea of how a recommendation email from a professor should look like. Whether you’re a student looking to apply for a scholarship or a job, or a professor wanting to help a student, this sample can serve as a guide to crafting an effective email. Remember to personalize your message, highlight the student’s strengths, and keep it concise and genuine. If you found this article helpful, please visit our website again for more tips and tricks on academic and professional writing. Thanks again for reading and have a great day!