Are you tired of chasing after clients for a response to your quotation? We know how frustrating it can be to have pending projects just because you are waiting for your clients to give you the green light. That’s why we have compiled a reminder email sample for quotation that will help you save time and avoid unnecessary delays.
Our sample email is easy to customize and is guaranteed to give you a better chance of receiving a response from your clients. We understand that following up on quotes can be tricky, but we have simplified the process for you. Our reminder email sample for quotation is designed to guide you through the process and help you get a reply from your clients in no time.
What’s more, you don’t have to be a professional writer to create an effective reminder email. Our sample email is simple, yet professional, and you can edit it as needed to suit your specific needs. Whether you are sending it to a potential client or an existing customer, our reminder email sample for quotation will help you get the job done.
So, what are you waiting for? Check out our reminder email sample for quotation today and start following up on your quotes like a pro!
The Perfect Structure for a Reminder Email Sample for Quotation
If you’re in business, sending quotation emails is a common occurrence. However, sometimes, you may forget to receive a response from your potential clients. In such cases, sending a reminder email can be a great way to nudge them gently. But, what should be the structure of such emails?
Firstly, it’s critical to start with a friendly greeting. Using your recipient’s name can be an excellent way to personalize your email and show them that you’re not just sending out generic messages. After that, you need to remind them of the quotation you had sent initially. You can give a brief summary of your offerings, and how they align with your client’s requirements.
In the second paragraph, you need to create a sense of urgency. Tell your potential clients that you’re eager to provide them with your services or products. State that you’re hoping to hear from them soon, but don’t appear pushy. Using phrases like “I trust this email finds you well” and “I understand that time is of the essence” can be a great way to come off as understanding.
Next, offer them some incentives to respond to your email. This could be anything from discounts, perks, or a personalized demo of your products. You can also stress that their satisfaction is essential and that you’re willing to go the extra mile to ensure that they are happy with your services.
In your closing paragraph, thank them for taking the time to read your email and remind them that you’re always available if they have any questions or concerns. You can end the email on a friendly and positive note by using phrases like “looking forward to hearing from you soon” or “Let’s work together to make this project a success.”
In conclusion, the perfect structure for a reminder email sample for quotation should be friendly, clear, and concise. Making sure that your email is personalized, creates a sense of urgency, offers incentives, and ends on a positive note can be a great way to increase your response rates. Remember that a little bit of courtesy and professionalism can take you far in the business world.
Reminder: Quotation for Office Furniture
Don’t Miss Out. Get Your Quotation Today!
Dear [Client Name],
We hope this email finds you well. As per your request, we have drafted a quotation for office furniture that we believe will meet your needs. However, we have not yet received any response from you regarding the quotation which we sent to you last week.
We understand that you may have been occupied with work, but we would like to remind you that our quotation is valid until the end of this week. If you have any questions or concerns, please do not hesitate to reach out to us. We’d be happy to address any queries that are bothering you.
We hope that we will be able to work together soon. A prompt response from you would be highly appreciated.
Thank you for considering our quotation and we look forward to hearing from you soon.
Best regards,
[Your Name]
Reminder: Quotation for Catering Services
Your Perfect Catering Services Await
Dear [Client Name],
How are you? We trust that you are well. We would like to remind you that we have sent you a quotation for catering services which we believe will be perfect for your upcoming event. However, we have not received any feedback or response from you yet.
We understand that you may be busy, but we’d like to emphasize that our quotation is valid for five days only. Therefore, we suggest you to take some time to go through the quotation and let us know if you have any questions or concerns.
Our team is always available to answer any questions that you may have. Please do not hesitate to reach out to us if we can be of any assistance.
We look forward to hearing from you soon!
Best regards,
[Your Name]
Reminder: Quotation for Graphic Design Services
Unlock the Magic of Graphic Design with Our Quotation
Dear [Client Name],
We hope you are keeping well. This email serves as a gentle reminder regarding the graphic design quotation we sent to you last week. We have not yet heard any response from you and we are concerned that you might have missed it.
We understand that you are busy, but we believe that our quotation will help your business to achieve new heights. Please take the time to review the quotation and let us know your thoughts.
If you need any clarification or have any queries, please do not hesitate to reach out to us. Our team is always here and ready to assist you.
Thank you for considering our quotation. Looking forward to hearing from you soon!
Best regards,
[Your Name]
Reminder: Quotation for Printing Services
We Can Help You with All Your Printing Needs
Dear [Client Name],
We hope this email finds you well. We have sent you a quotation for the printing services that you requested. Unfortunately, we have not received any feedback from you yet, and we believe that our quotation might have been lost in transit.
As a reminder, we would like to re-iterate that our quotation has a validity of seven days only. Therefore, we suggest you take the time to review our quotation and let us know your feedback.
If you require any further information or have any questions, please do not hesitate to reach out to us. We’d be glad to offer help!
Thank you for considering our quotation. We are looking forward to hearing from you soon!
Best regards,
[Your Name]
Reminder: Quotation for Web Development Services
Make Your Business Stand Out with Our Web Development Service
Dear [Client Name],
We hope this email finds you well. We have sent you a quotation for web development services which we believe would help your business growing. However, we’ve not heard any feedback from you and we are concerned that our quotation may have been overlooked.
We strongly encourage you to review our quotation at your earliest convenience before the valid until date passes. We are confident that we can deliver quality services that will meet your business needs, and we want to help bring your vision to life.
If you have any questions or would like some clarification on any aspect of our quotation, please do not hesitate to contact us. We are more than happy to explain anything you may not comprehend.
We look forward to hearing from you soon. Thank you for considering our web development services.
Best regards,
[Your Name]
Reminder: Quotation for Security System Installation
Keep Your Business Safe with Our High-Quality Security System
Dear [Client Name],
We hope this email finds you well. We have sent you a quotation for the security system installation that you requested. However, we are yet to receive any feedback from you.
With this in mind, we want to highlight that our quotation won’t be valid after three business days from the day it was sent to you. Therefore, if you’re still interested in our services, we recommend you take the time to review the quotation and get back to us as soon as possible
If you require any further information or assistance, please do not hesitate to contact us. We look forward to hearing from you soon!
Best regards,
[Your Name]
Reminder: Quotation for Event Planning Services
We’ll Help You Make Your Event Memorable
Dear [Client Name],
We hope this email finds you well. We have sent you a quotation for the event planning services that you need. Unfortunately, we haven’t yet received any feedback from you.
We understand that you’re busy, but our quotation’s validity only lasts for four business days from the day it was sent out. Therefore, we wholeheartedly request you to review our quotation at your earliest convenience and let us know your thoughts.
Please do not hesitate to reach out to us if you have any questions about the quotation or our services in general. We guarantee to offer prompt and efficient assistance.
Thank you for considering our quotation. We look forward to hearing from you soon!
Best regards,
[Your Name]
Related Tips for Reminder Email Sample for Quotation
If you’re in the business of selling goods or services, then you understand the importance of providing quotes to potential clients. A quotation is a crucial document that outlines the cost of the items or services you are offering. However, it’s not uncommon to encounter situations where clients forget to respond to your quotation, prompting the need for a reminder email. Here are some tips to help make sure your reminder email sample for quotation is effective:
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Be polite: When you’re writing the email, ensure that you strike a balance between being polite and assertive. Avoid coming across as pushy or aggressive, as this can turn off potential clients. Instead, start by thanking the client for considering your quote and gently remind them of the deadline. For example, you could write, “Hi there! I hope this email finds you well. I wanted to follow up on the quotation I sent over last week. I understand you may have been busy, but I just wanted to remind you that I need your response by the end of this week.”
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Personalize the email: It’s essential to make your client feel valued by personalizing the email. Address them by their name and remind them of specific details from the initial interaction, like the date they requested the quotation. You could also include some personalized options like discounts or payment plans to make the quotation more attractive.
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Make it concise: Ensure that your email is concise and straight to the point. Avoid including too many details that may confuse the reader or distract them from the main message. Keep the email short and clear, highlighting the key points, like the deadline, price, and the next steps that the client needs to take.
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Include a clear call-to-action: It’s crucial to include a clear call-to-action in your email to prompt the client to take the necessary steps. For instance, you could write, “I would appreciate it if you could let me know if you have any questions about the quotation or if you’re ready to proceed with the purchase. You can respond to this email or call me directly at (insert phone number).”
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Follow up: If you don’t hear back from the client within the given deadline, it’s crucial to follow up with another polite email or call. This shows commitment and can help to build trust with the client, boosting the chances of a successful sale.
Reminder Email for Quotation Sample FAQs
What is a reminder email for quotation sample?
A reminder email for quotation sample is a template message that reminds customers or clients who have requested a price quote of their inquiry and asks them to provide a response or feedback.
When should I send a reminder email for quotation?
You should send a reminder email for quotation after a reasonable amount of time has passed since first sending the initial quote. This can be a week or two, depending on your industry and the complexity of the quotation.
What should I include in a reminder email for quotation?
A good reminder email for quotation should contain the original quotation, a polite reminder of the customer’s request, and a call-to-action that asks the customer to either provide feedback, ask for more information or confirm their order.
Can I use a reminder email for quotation sample for any industry?
Yes, a reminder email for quotation can be used in any industry that requires the delivery of a price quote such as manufacturing, logistics, marketing and more.
How can I make my reminder email for quotation more effective?
A few tips for making your reminder email for quotation more effective include writing in a friendly tone, adding personalized details such as the customer’s name and company, and providing an incentive such as a discount or free trial for prompt response.
What should I do if the customer still does not respond after sending a reminder email for quotation?
If the customer still does not respond after sending a reminder email for quotation, it may be appropriate to reach out with a follow-up call or visit to ask for feedback or clarification on the customer’s needs.
Are there any recommended email tools to use for sending a reminder email for quotation?
Some widely used email tools that can help you send a reminder email for quotation include Gmail, Outlook, Mailchimp, and Sendinblue. Choose the tool that suits your needs best.
Before We Say Goodbye
We hope this reminder email sample for quotation helps you reach your goals and build better business relationships. Remember to add a personal touch when crafting similar emails and make sure they sound natural and friendly. If you have any questions or feedback for us, we’d love to hear from you. Thanks for reading and stopping by – don’t be a stranger, visit again later!