Resending Email Template: Tips and Best Practices to Boost Your Email Open Rates

Are you tired of sending emails that never seem to get a response? It can be frustrating to put in all the effort of crafting the perfect email, only to hear crickets in response. But what if I told you there’s a way to give your emails a second chance at success? That’s where resending email templates comes in. With the ability to send a previously sent email to a new set of recipients, you have the chance to improve your response rate and get the results you’re after. And the best part? You don’t have to start from scratch. With examples and templates readily available, you can edit and tailor them to your specific needs. In this article, we’ll walk you through the process of resending email templates and provide you with the resources you need to succeed. Whether you’re a seasoned email marketer or new to the game, this technique is sure to up your game and help you achieve your goals. So let’s dive in and see how resending email templates can transform your email game for the better.

The Best Structure for Resending Email Templates

Email marketing is a crucial component of any digital marketing strategy, and resending email templates is a great way to increase your open and click-through rates. However, simply sending the same email again isn’t enough. You need to consider the best structure for resending email templates to ensure maximum effectiveness.

There are several elements to consider when structuring a resent email. The first is the subject line. When resending an email, it’s important to change the subject line to capture the attention of those who didn’t open it the first time. Use a catchy phrase or question that entices the reader to click through and open your email.

The next element to consider is the introduction. Start with a clear and concise statement that aligns with your subject line. It’s essential to acknowledge that this is a resent email to avoid confusion. Let your readers know that you’re sending it again because you want to ensure they don’t miss out on valuable information.

Another crucial element is the body of the email. When resending a template, it’s essential to change some of the wording and images to make it appear fresh and exciting. Re-arrange the layout of your email to make it look different, improve the readability, and add more value. Ensure that your message is clear with concise sentences and bullet points that are easy to scan.

In addition, using a personalized touch like addressing your reader by name adds relevance and personalized touch. Personalization to match the interests of your reader lead to a higher chance for conversion.

Finally, conclude with a call-to-action. Make it clear to your readers that you want them to take action by clicking on a link or making a purchase. Add inventive and eye-catching buttons and use different colors. Use active, actionable and creative incentives that entice subscribers to take action. A strong call-to-action increases your chances of getting your reader to do what you want them to do.

In conclusion, resending email templates is an effective way to boost your email marketing conversion rates. By structuring your resent email with a catchy subject line, a clear introduction, valuable content and a persuasive CTA, you can create an effective email that drives results.

Resending Email Templates

Regarding Your Job Application

Dear [Applicant name],

We hope this email finds you well. We wanted to follow up with you regarding your job application for the [Position]. Unfortunately, we did not receive all the necessary documents from your application, and we would like to kindly request that you resend them to us. This will allow us to review your application and move forward in our recruitment process as soon as possible.

We appreciate your time and effort in applying for the position, and we hope to hear back from you soon. If you have any questions, please do not hesitate to contact us. Thank you for your continued interest in our company.

Best regards,

[Your name and title]

Follow-up on Your Product Order

Dear [Customer name],

Thank you for choosing our company as your preferred supplier for the products you need. Unfortunately, we were informed that there was a problem with your order, and it was not processed correctly. We apologize for any inconvenience this may have caused.

Could you please provide us with more information regarding your order? This will help us resolve the issue as quickly as possible and ensure that your order is processed without any further delay. We appreciate your patience and understanding in this matter, and we will do our best to resolve it as soon as possible.

Thank you for your continued support and choosing our company as your preferred supplier.


[Your name and title]

Reminder of Upcoming Meeting

Dear [Attendee name],

We want to remind you of the upcoming meeting scheduled for [Date and Time]. We hope that you will be able to attend and discuss the topics we have prepared for the meeting.

If for any reason you are unable to attend, please let us know as soon as possible so that we can reschedule the meeting accordingly. We value your input and participation in our planned meeting, and we want to ensure you are included in the decision-making process.

Thank you for your attention, and we look forward to your presence at the meeting.

Best regards,

[Your name and title]

Update on Your Support Ticket

Dear [Customer name],

We would like to provide you with an update on the support ticket you opened with us. Our technical team has been working diligently to resolve the issue you are experiencing, and we believe that we have identified the root cause and a solution to this problem.

We kindly request that you review and test the proposed solution if possible and provide us with feedback on its effectiveness. If the solution works, please let us know, and if it does not, please provide us with further details so that we can further troubleshoot and resolve the issue.

We appreciate your patience in this matter and ensuring it is resolved quickly. Thank you for your continued trust in our products and services.


[Your name and title]

Confirmation of Your Event RSVP

Dear [Guest name],

We are delighted to hear that you have confirmed your RSVP and that you will be attending our event scheduled for [Date and Time]. Your participation in the event is much appreciated, and we cannot wait to meet you in person.

If there are any further details regarding the event that you would like to know about, please do not hesitate to ask. We will be sharing the event program with you soon, and we hope that you are as excited as we are for the scheduled program.

Thank you again for your attendance, and we are looking forward to seeing you at our event.

Best regards,

[Your name and title]

Resending You the Invoice

Dear [Customer name],

We hope this email finds you well and in good health. Unfortunately, we noticed that the invoice we sent to you for the [Product/Service] you purchased appears to have been undelivered or bounced back due to system errors. We apologize for any inconvenience this may have caused you.

We would like to resend you the invoice for your reference and payment processing, and we hope that this invoice arrives at your mailbox safely without any further disruptions. If you have any concerns regarding the invoice, please do not hesitate to contact us, and we will be glad to assist you further.

Thank you for trusting our products and services, and we hope that you continue to find them useful to meet your needs.


[Your name and title]

Apology for the Delayed Response

Dear [Recipient name],

I would like to apologize for the delayed response to your email regarding [Topic]. Due to an unexpected increase in workload, we were not able to address your email within the usual timeframe, and we apologize for the inconvenience this may have caused you.

Nevertheless, we have reviewed your email carefully and want you to know that we are doing our best to address your concerns as soon as possible. Our team has been informed, and they are working to resolve the issues and provide you with a solution promptly.

Again, we deeply apologize for the delay and inconvenience that it might have caused you. We will keep you updated on the status of your query and assurance to address any further concerns you might have promptly.

Thank you for your understanding,

[Your name and title]

Resending Email Template: Tips for Boosting Your Email Open and Response Rates

When it comes to email marketing, your email template and subject line play a crucial role in determining whether your message gets opened and read or ignored. However, even with a carefully crafted email, you may still find that a significant portion of your subscribers didn’t open your message or respond to your call-to-action. In such cases, you may want to consider resending your email template to non-openers, but with a few tweaks, to make it more engaging and compelling. Here are some tips to help you resend your email template and get better results:

  • Personalize your subject line: If your first email subject line didn’t capture your audience’s attention, you should try to make it more personalized and relevant to your subscribers. Addressing your subscribers by name or referencing their previous purchases or preferences can make your email feel more personalized and, therefore, more likely to be opened.
  • Change up the body copy: If your email wasn’t opened the first time, the chances are that your body copy didn’t intrigue your subscribers enough. Consider revising the copy to make it more compelling, clearer, and more concise. You could try using bullet points or breaking up lengthy paragraphs to make your message more scannable and easy to read.
  • Experiment with send times: The time and day you send your email can have a massive impact on open and response rates. If you noticed a low response rate, you may want to try resending your template at a different time when your subscribers are more likely to be online and able to engage with your message.
  • Try a different sender name or address: A different sender name or email address can catch your subscribers’ attention and make them more likely to open your message. Consider using a name that is more recognizable or relevant to your subscribers, such as a department head, or you could use a more eye-catching or humorous sender name that reflects your brand personality.
  • Use a snappy preheader: The preheader is the snippet of text that appears below or beside the subject line in the email inbox. It’s supposed to give your subscribers a glimpse of what your email is about before they even open it. However, if your preheader doesn’t tell your subscribers anything worth opening your email, they may not bother. Try adding a concise and catchy preheader that will encourage your subscribers to open your email.

In conclusion, resending your email template can be an effective strategy for boosting your open and response rates and getting more value from your email marketing efforts. By personalizing your subject line, changing your body copy up, experimenting with send times, trying a different sender name or address, and using a snappy preheader, you can increase your chances of getting your email noticed and acted upon.

Resending Email Template FAQs

What is an email template?

An email template is a pre-designed structure for an email that you can reuse for various purposes, such as sending newsletters or follow-up emails.

Why would I need to resend an email template?

You may need to resend an email template if the initial email was not received by the recipient, or if it was not opened. It could also be if you want to send a reminder or follow-up email to ensure that the recipient takes the desired action.

How can I resend an email template?

To resend an email template, you can usually do it directly from your email client or marketing automation tool. Look for the option to “resend” or “send again” and select the email template you want to resend.

Can I edit the email template before resending it?

Yes, you can usually edit the email template before resending it. This can be helpful if you need to make any changes or updates to the content since the initial send.

What should I include in the subject line of the resent email template?

You should consider including “Reminder” or “Follow-up” in the subject line to indicate that this is a resend. It can also help to add a specific reference to the initial email to provide context.

How many times should I resend an email template?

It is generally best practice to only resend an email template once or twice. If the recipient still does not respond or take the desired action after that, it may be best to try a different approach or move on.

Is it okay to resend an email template to someone who has already responded?

If someone has already responded to your initial email, it may not be necessary to resend the email template. However, if you need to follow-up on something or send additional information, it may be appropriate to resend a modified version of the original email template. Just make sure to be respectful of the recipient’s time and attention.

Wrap it Up!

And that’s it, folks! We’ve covered everything you need to know about resending email templates. Remember, mistakes happen, and it’s okay to resend an email if it’s important. But, always make sure to double-check everything before hitting send. We hope you found our tips and tricks helpful! Thanks for reading, and don’t forget to come back later for more exciting blog posts. Until then, keep calm and carry on emailing!