Are you in the midst of crafting your resignation email but unsure of what to include when it comes to personal reasons? It can be a challenging task to communicate your departure from a job, especially when the reason stems from personal issues. However, it’s essential to resign gracefully and professionally while leaving on a positive note with your coworkers.
To assist you in this process, you can find plenty of resignation email sample templates online that you can edit as needed. These templates provide a foundation on how to structure your email and can be a helpful guide to ensure you include all the necessary details.
It’s natural to feel tempted to overshare in your email, especially with personal reasons. However, it’s best to keep your message brief, straightforward, and professional. Begin with acknowledging your superior’s role in your time with the company; then, briefly explain that you will be resigning due to personal reasons. It’s crucial to assure your employer that you have made the decision after serious consideration, and it’s in the best interest of both parties.
In this article, we will provide several resignation email sample templates that can help you craft your resignation email with ease. Using these samples as a guide, you can tailor your email to your specific situation and ensure that your email is polished and professional.
The Best Structure for Resignation Email Sample for Personal Reason
Writing a resignation email can be a daunting task, especially if you are resigning for personal reasons. However, a well-structured resignation email can help you convey your message effectively and maintain a good professional relationship with your colleagues and employer. In this article, we will discuss the best structure for a resignation email sample for personal reasons, using Tim Ferriss’ writing style.
Start your email with a professional and polite salutation. You can address your employer directly or use a general greeting such as “Dear All” or “To Whom It May Concern.” This will depend on the organizational culture and your relationship with your employer.
The Opening Paragraph
The opening paragraph is where you should state your intention to resign clearly. Start by thanking your employer for the opportunity to work with them, and then state that you have decided to resign due to personal reasons. Be specific about the reasons but keep it brief and professional. You can also offer to discuss your reasons in person if your employer wants to know more.
The Middle Paragraph
The middle paragraph is where you can provide additional information and show gratitude for your experience. Start by mentioning the positive aspects of your job and what you have enjoyed about working with the company. You can also mention the skills and knowledge you have gained and how they have contributed to your personal and professional growth. This will help maintain a positive tone and show that you are leaving on good terms.
The Closing Paragraph
The closing paragraph should focus on your willingness to assist with the transition and maintain a good relationship with your employer and colleagues. Offer to provide a detailed handover report or assist in finding a suitable replacement. You can also express your gratitude and appreciation for the opportunity to work with the company and your colleagues. End the email with a polite and professional closing, such as “Best regards” or “Sincerely.”
Add your signature with your full name and contact details. This will help your employer and colleagues get in touch with you if necessary.
In conclusion, a well-structured resignation email can help you resign on good terms and maintain a good professional relationship with your employer and colleagues. Remember to be brief, specific, positive, and professional in your email. Using this Tim Ferriss-style structure can make the task easier and ensure that your message is conveyed effectively.
Resignation Email Samples for Personal Reasons
Sample Resignation Email – Moving to a Different City
Dear [Manager’s Name],
I hope this email finds you well. This is to inform you that I have decided to resign from my position as [Position] at [Company Name], effective [Date].
After much thought and consideration, I have decided to move to a different city to be closer to my family. It was a tough decision to make, and I will miss working in this wonderful organization. I am grateful for the great opportunities I was given while working here, and I will carry the experience and knowledge I have gained with me wherever I go.
Please let me know if there is anything I can do to make the transition process easier. I will do my best to ensure a smooth handover of my duties before my last day of work.
Thank you for the amazing work experience and the great memories.
Sample Resignation Email – Pursuing Higher Education
Dear [Manager’s Name],
I am writing to formally inform you of my decision to resign from my position as [Position] at [Company Name]. My last day of work will be on [Date].
As much as I have enjoyed working with our team for the past [Number] of years, I feel that it is time for me to pursue higher education and further my professional development. I have been accepted into a graduate program that I believe will be beneficial to me in the long run, and I am excited to begin a new chapter in my life.
Please let me know how I can prepare for a smooth transition before my last day. I am willing to help facilitate knowledge transfer sessions, complete any outstanding projects, and ensure a seamless transition for my team.
Thank you for your understanding and guidance throughout my tenure in this role.
Sample Resignation Email – Family Priorities
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] effective [Date]. This decision has been made based on my family priorities and the need to attend to their needs.
I am so grateful for the opportunities and the experience I have gained while working at [Company Name]. I appreciate the support and the encouragement you have given me during my time here.
Please let me know how I can prepare for a smooth transition before my last day. I am committed to ensuring that the responsibilities of my role are well-covered, and I will do my very best to support the team in any way I can.
Thank you very much for understanding my situation.
Sample Resignation Email – Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write to inform you of my resignation from my position as [Position] at [Company Name], effective [Date].
Unfortunately, my health has taken a turn for the worse, and I need to focus on getting better. While this is not the ideal way to leave a job that I have enjoyed immensely, I know that it is the best decision for my well-being.
I want to thank you for the support and kindness you have shown me during my time here. You have been an excellent mentor and manager, and I appreciate all the opportunities you have given me.
Please let me know how I can help the team transition during this time. I will do my best to complete any outstanding tasks and to ensure that everyone is clear about what needs to be done.
Thank you again for your understanding and support. I will miss everyone here.
Sample Resignation Email – Starting a Business
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Position] at [Company Name], effective [Date]. This decision was not an easy one to make but is something I believe will be beneficial for me in the long run.
I have always been passionate about starting my own business and feel that it is now the right time to make the leap. I am excited about the new challenges and opportunities that come with entrepreneurship, and I am eager to focus on creating and building a successful business.
I want to thank you for the support and encouragement that you have given me during my time here at [Company Name]. Your guidance, mentorship, and leadership skills have inspired me in more ways than one.
Please let me know how I can help make the transition smooth and seamless for the team before my last day. I am committed to ensuring that all essential duties and tasks are completed before I leave.
Thank you for everything, and I look forward to staying in touch.
Sample Resignation Email – Personal Growth
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my role as [Position] effective [Date]. The decision to leave [Company Name] was not an easy one, but I believe it is time for me to focus on my personal growth and development.
During my time at [Company Name], I have learned a lot, both professionally and personally. I cherish all the experiences, instances, and opportunities that I got, which have significantly helped me achieve success here. Your generous guidance and autocratic Support were one of a kind, and I won’t forget them soon.
It would be an honor if there’s any chance to work with you again in the coming future.
Sample Resignation Email – Work-life Balance
Dear [Manager’s Name],
I write this letter to inform you that I am resigning from my position as [Position] with [Company Name], effective [Date]. The decision to quit my job was a tough one and came after many sleepless nights, introspection, and contemplation.
I am excited about a new opportunity that will allow me to strike a balance between my personal and professional commitments. I have immensely enjoyed working at [Company Name], but it is time for me to move on to something that will aid me to achieve equilibrium in my life.
Thank you for the amazing experience, support, and encouragement you have provided me during my time at [Company Name]. I will miss the challenges, camaraderie and hard work that were part of my daily routine here.
Please let me know if you need my help in any way to ensure the smooth running of the day-to-day business till my last day.
Tips for writing a resignation email for personal reasons
Resigning from a job is never easy, especially when it is due to personal reasons. That said, it is important to write a resignation email that is professional and respectful towards your employer and colleagues. Here are a few tips to keep in mind when crafting your resignation email for personal reasons:
- Be honest and direct: Explain the reason for your resignation in a straightforward and honest manner. Keep in mind that you do not need to go into great detail, but provide enough information to help your employer understand your situation.
- Express gratitude: Regardless of the circumstances surrounding your resignation, it is important to express gratitude for the opportunities, experiences, and support you received during your time at the company.
- Provide a timeline: Be clear about when your departure will be effective. Provide a specific date or range of dates to help your employer plan for your replacement.
- Offer to help: If possible, offer to help with the transition process. This can include training your replacement, preparing job handover notes, or assisting with the recruitment process.
- Avoid negativity: Refrain from venting your personal frustrations or grievances in your resignation email. Maintain a professional and respectful tone throughout your message.
- Proofread and edit: Before sending your resignation email, take the time to proofread and edit your message. Ensure that your email is clear, concise, and free of typos and grammatical errors.
Remember, your resignation email is a reflection of your professionalism and character. By approaching the process with honesty, gratitude, and respect, you can leave your job on good terms and maintain positive relationships with your colleagues and employer.
Resignation Email Sample for Personal Reason
What should I include in my resignation email for personal reasons?
In your resignation email for personal reasons, you should include the reason for resigning, your last day of work, and a brief statement expressing gratitude for the opportunity to work with the company. Keep the email short and professional.
How do I inform my manager that I am resigning for personal reasons?
You can inform your manager that you are resigning for personal reasons by sending them a resignation email. It is important to schedule a meeting with your manager to discuss your resignation and provide them with an opportunity to ask any questions they may have.
Is it necessary to explain my personal reasons for resigning in the email?
No, it is not necessary to explain your personal reasons for resigning in the email. You can keep the reason simple, such as “personal reasons” without providing any further detail. However, if you feel comfortable sharing the reason with your manager, you can do so during your meeting.
Should I provide my employer with a notice period?
Yes, it is recommended to provide your employer with a notice period, typically two weeks. Giving your employer notice allows them to make arrangements for your replacement and ensures a smooth transition.
What if my employer asks me to reconsider my resignation?
If your employer asks you to reconsider your resignation, you should reflect on your decision and determine if, in fact, you do want to stay. If you still wish to resign, express your gratitude for the opportunity to consider the offer but maintain your decision to resign.
Should I provide feedback or suggestions during my resignation email?
You can provide feedback or suggestions during your resignation email if you feel comfortable doing so. However, remember to keep it professional and stick to constructive feedback.
Is it okay to leave the company without providing my resignation notice?
No, it is not okay to leave the company without providing a resignation notice. Providing a notice is a professional and courteous way to inform your employer that you are leaving and allows them to make arrangements for your replacement.
Thanks for reading, and good luck with your resignation!
We hope that this resignation email sample for personal reason has been helpful for you. Remember to always keep your email professional, yet gracious and kind. Leaving a job can be tough, but sometimes it’s necessary for personal growth and fulfillment. We wish you all the best in your new endeavors, and please visit again later for more helpful career tips and advice!