If you are looking for a resignation email sample Malaysia, you have come to the right place. Quitting a job is never an easy decision, and it is imperative to do it in the right way. Your resignation letter is not only an official record of your decision, but it is also an opportunity to make a final impression on your employer. Therefore, it is crucial to make it count.
To help you with this task, we have curated some professional resignation email samples that you can use as a template for your own resignation email. These samples are tailored to comply with Malaysian employment law and include all the necessary details that need to be present in a resignation letter. All you need to do is to edit them as needed and make it personal.
Your resignation letter should always be professional and temperate in tone. You do not want to burn any bridges or leave a bad impression on your employer. A well-written resignation letter can even help you to maintain a positive relationship with your employer and colleagues. Keep in mind that the last thing you want is to leave a negative impression on your professional record.
So, if you have decided to part ways with your current employer, take the time to craft a proper resignation email, and leave on good terms. Use the examples we provide as a guide, and be sure to add in your personal touches to make it your own. Remember, the way you leave a company can be just as important as the way you join it.
The Best Structure for Resignation Email Sample in Malaysia
When it comes to resigning from a job, it’s important to do it professionally and gracefully. One of the ways you can do this is by sending a resignation email to your employer. In Malaysia, there are certain things that you should include in your resignation email to ensure that it’s professional and respectful. Here’s the best structure for a resignation email sample in Malaysia.
1. Start with a Clear Subject Line: The subject line of your resignation email should be clear and concise. It should include your name and the fact that you’re resigning. For example, “Resignation letter – John Doe”.
2. Address Your Boss: Always address your boss by name and use a professional tone. Start by thanking them for the opportunity to work with them and for the skills you’ve learned. You should also express your gratitude for the support you’ve received and mention how much you’ve enjoyed working with the company.
3. State Your Intention to Resign: Be straightforward and clear in your email that you’re resigning. Mention the date when you’ll officially be leaving the company. You can also mention the reason for your resignation, but this isn’t always necessary. Keep it brief and professional.
4. Offer Assistance: Offer to assist with the transition process. Let your boss know that you’re willing to help train a replacement or provide any information necessary to ensure a smooth transition. This shows that you’re leaving on good terms and that you care about the success of the company.
5. Close with Gratitude: End your email by thanking your boss and coworkers for their support during your time at the company. Offer your best wishes for the success of the company in the future.
In conclusion, a resignation email should be professional, concise, and respectful. Follow the steps above to ensure that your email is structured in the best way possible. Remember, the way you resign can affect your professional reputation, so make sure to be courteous and professional at all times. Good luck in your next endeavor!
Resignation Email Samples for Malaysia
Resignation Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Date]. Unfortunately, I must resign due to personal reasons that have arisen that require my immediate attention. I have enjoyed working with everyone on the team and am grateful for the opportunities the company has given me.
Thank you again for all of your support during my time here. Please let me know if I can be of any assistance during this transition period to ensure a smooth handover of my responsibilities. I wish everyone at [Company Name] all the best in the future.
Best regards,
[Your Name]
Resignation Due to New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from [Company Name], effective [Date]. I have accepted a new job opportunity that aligns with my personal and professional goals, and I am excited to start this new chapter in my career.
Thank you for your guidance throughout my time at [Company Name]. I appreciate all of the opportunities provided to me and the support you have given me. Please let me know how I can assist with the transition to ensure my current projects are handed over smoothly. I wish all of you the best for the future.
Sincerely,
[Your Name]
Resignation Due to Health Issues
Dear [Manager’s Name],
It is with great sadness that I must tender my resignation from [Company Name] due to health issues, effective [Date]. It has been a difficult decision for me, but I must prioritize my health and well-being before anything else.
Thank you for the opportunities you have given me and for the support you have shown me. Although my time here has been short, I have learned a lot and have enjoyed working with everyone on the team. Please let me know how I can assist with the transition, and I hope that we can keep in touch in the future.
Warm regards,
[Your Name]
Resignation Due to Family Commitments
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company Name], effective [Date]. My family commitments require me to relocate, and I must prioritize my family at this time.
I would like to express my gratitude for the opportunity to work with such a talented team at [Company Name]. Thank you for supporting me and helping me grow both personally and professionally. Please let me know how I can ensure a smooth transition for my team and how I can assist in the meantime.
Best wishes,
[Your Name]
Resignation Due to Company Culture
Dear [Manager’s Name],
I am writing to formally tender my resignation from [Company Name], effective [Date]. As I have been pondering my professional goals and the company culture here at [Company Name], I have come to the conclusion that it is time for me to pursue new opportunities.
Thank you for the opportunities presented to me during this time and your continued support. I have enjoyed working with you, and I will always be grateful for everything I have learned. Please let me know the process of transitioning and who I can talk to regarding my current projects.
Yours sincerely,
[Your Name]
Resignation Due to Workplace Harassment
Dear [Manager’s Name],
It is with regret that I inform you of my resignation from [Company Name] effective [Date]. After much consideration, I have decided to resign due to the ongoing harassment I have experienced while at work. These acts have violated the company policies, and the lack of action is unacceptable from my point of view.
Thank you for the opportunities I have had while working with such a brilliant team. I would like to request that you provide the background support to any investigations conducted regarding the workplace harassment prevalent.
Yours truly,
[Your Name]
Resignation Due to Company Relocation
Dear [Manager’s Name],
I regret to inform you that I am resigning from my post at [Company Name], effective [Date], due to the upcoming company relocation. I have cherished my time here and will always be grateful for the opportunity to have worked with so many dedicated professionals.
Thank you for all the time and support you have invested in me. I will keep all of the excellent connections and relationships I have made here at [Company Name] with me. Please let me know how I can assist with the transitional process and keep in touch with me in the future.
Best regards,
[Your Name]
Tips for Writing a Resignation Email in Malaysia
Resigning from your job is not always an easy decision but it’s important to do it professionally and gracefully. A resignation email is an opportunity to leave a good impression on your employer and your colleagues. Here are some tips for writing a resignation email in Malaysia:
- Be clear and direct: Start your email with a clear and direct statement that you are resigning from your position. Use precise language to avoid any confusion about your intentions. You can also mention your last working day if it’s already decided.
- Show gratitude: Express your gratitude towards your employer and colleagues for the opportunities, support, and guidance provided during your time at the company. This will show that you’re leaving on a positive note.
- Give a reason (optional): It’s not always necessary to give a reason for your resignation but if you have a good reason, you can mention it. However, be tactful and diplomatic when giving your reasons. You don’t want to burn any bridges.
- Offer to assist with the transition: Offer to assist with the transition of your duties and responsibilities to your replacement if possible. This will show that you’re willing to help the company during the transition period.
- Provide your contact details: Provide your contact details such as your email address and phone number in case your employer needs to contact you for any reason after you leave the company.
- Avoid negativity: Avoid negativity and criticism in your resignation email. Be professional and maintain a positive tone. You never know when you may need a reference from your employer in the future.
In conclusion, writing a resignation email in Malaysia requires professionalism and care. Make sure that you leave a good impression on your employer and colleagues. Follow the tips mentioned above and you should be able to resign gracefully.
FAQs Related to Resignation Email Sample Malaysia
Can I simply say “I quit” in my resignation email?
No, it is important to write a formal resignation letter or email specifying your intention to resign, the date of your last day, and the reason for leaving (if desired).
How should I address my resignation email?
You should address your email to your immediate supervisor or manager. If you are unsure, double-check with your HR department.
Should I mention my new job in my resignation email?
No, it is not necessary to mention your new job in your resignation email. You should focus on informing your employer of your departure in a professional manner.
How much notice should I give before resigning?
You should give as much notice as possible, but generally at least two weeks’ notice is customary. Check your employment contract or company policy for specific requirements.
What should I include in my resignation email?
You should include your intention to resign, your last day of work, and a brief explanation for leaving (if desired). Keep the tone professional and positive.
Is it necessary to provide a reason for my resignation?
No, you are not required to provide a reason for your resignation. However, providing a professional and respectful explanation may help maintain a positive relationship with your employer.
Can I resign through text or phone call?
No, resigning through text or phone call is not recommended. It is important to provide a formal resignation letter or email to ensure that your departure is properly documented and legal.
Hope You Found This Resignation Email Sample Helpful!
We hope that our resignation email sample has helped you in crafting your own resignation email if the need ever arises. Remember, when resigning, do it professionally and gracefully as it can leave a good impression that may last a lifetime. Thanks for reading, and if you are ever in need of more tips and advice, come back to visit us again soon! Take care and all the best in your future endeavors!