A Comprehensive Guide to Writing a Resignation Email Sample Singapore

Resigning from your job can be a challenging and stressful experience. However, submitting a well-crafted resignation email can help you to make the process much smoother. If you are based in Singapore and looking for resignation email samples, look no further! In this article, you will find a range of example resignation emails that you can use as a guide or even edit as needed. Whether you are leaving your current job due to a better opportunity, personal reasons, or a change in circumstances, these ready-made email templates can help you to navigate the resignation process with ease. So, without further ado, let’s dive into some useful resignation email sample Singapore.

The Best Structure for Resignation Email Sample in Singapore

Resigning from a job can be an unnerving experience, no matter how long you’ve been at the company or how well you get on with your boss and your colleagues. However, it’s important to remember that you need to leave on good terms to maintain a good professional reputation and to safeguard your prospects for future jobs. One of the best ways to do this is to compose a resignation email that is professional, courteous, and respectful. Here is our guide on the best structure for a resignation email sample in Singapore.

1. The Subject Line

Write a clear and concise message in your email’s subject line that summarises the reason for your email, such as ‘Resignation Letter – Firstname Lastname’. Be professional, and avoid vague or emotive subject lines. A clear subject line will let your boss know straight away the purpose of your email and will prevent them from worrying that the message may contain bad news.

2. The Opening Sentence

Your opening sentence should be simple and to the point. Begin with a polite greeting such as “Dear [Name],” and follow with a sentence that indicates the main reason for your resignation. For example, “I am writing to inform you that I am resigning from my position as [Job Title].” Keep the tone professional and avoid any unnecessary details.

3. The Body of the Email

The body of your email should be concise and to the point. Use this space to provide your reasons for leaving, express your gratitude for the opportunity to work at the company, and highlight your intention to help with the transition process. It is important to avoid criticism and negative comments about the company, your boss, or colleagues.

4. The Closing

In your closing paragraph, reiterate your gratitude for the opportunity to work with the company and assure your boss that you will do all you can to ensure an effective and smooth transition. Offer help and support during the handover process, and provide your updated contact details. Conclude your email with a professional closing, such as “Sincerely” or “Yours faithfully,” and your name and signature.

5. Final Checks

Before sending your resignation email, take the time to proofread it and to ensure that you have provided all the necessary information. Check the tone of the email is professional and polite, and that there are no mistakes or typos. Think about how your email leaves an impression of you as a professional and plan to say goodbye personally to colleagues where possible.

Resigning from your position is never easy, but writing a well-structured and professional resignation email can make the process smoother and less stressful. By following this guide, you can resign from your job gracefully and maintain your professional reputation.

7 Resignation Email Samples in Singapore for Different Reasons

Resignation Email Sample for Relocation


It is with a heavy heart that I am writing to inform you that I have decided to resign from my position at [company name] due to relocation. My family and I will be moving out of Singapore, and I will not be able to continue working with the company.

I would like to take this opportunity to thank you personally, and the company as a whole, for the wonderful experience and support that I have received throughout my tenure. I appreciate the opportunities I have had to learn and grow in this company, and I am grateful for the valuable experience that I have gained.

My resignation will be effective at the end of this month, and I will do my best to ensure a smooth transition of my responsibilities to my successor.

Once again, thank you for everything you have done for me, and I hope that our paths will cross again in the future.

Yours sincerely,

[Your Name]

Resignation Email Sample for Personal Reasons

Dear [Manager’s Name],

This email is to inform you of my resignation from [company name]. I have enjoyed working with you and the team, but unfortunately, I need to focus on some personal issues that require my attention immediately.

I am grateful for the job experience and knowledge I gained working with the team, and I appreciate all that was done to make my time here productive and successful.

Please let me know how I can assist in ensuring a smooth transition during this period. I do understand the inconvenience leaving will cause and I will work my last two weeks to support the team to the best of my ability.

Thank you for your understanding and support during this difficult time.


[Your Name]

Resignation Email Sample due to Health Reasons

Dear [Manager’s Name],

I am writing to inform you that I will be resigning from my position as [your position] at [company name] due to health reasons. This decision has not been easy for me, but unfortunately, my current health condition requires me to prioritize my well-being and recovery above my work responsibilities.

I appreciate the opportunity to have worked with a supportive team and colleagues like you in my stint here at [company name]. However, my health condition has taken a turn for the worse recently, and it is with a heavy heart that I have decided to resign for the time being.

Please let me know how I can assist with a smooth transition and if there is anything else needed from me during my remaining days here.

Thank you for your continued support.


[Your Name]

Resignation Email Sample due to Career Development

Dear [Manager’s Name],

It is with mixed emotions that I am writing to submit my resignation from [company name]. I have decided to pursue a new opportunity that has come up, and I believe it is in line with my professional goals and long-term career aspirations.

My time working with the team at [company name] has been an incredible experience, and I have learned invaluable skills that have fortified my growth. However, I feel that it is time to pursue these newly discovered prospects, and I hope you can respect my decision.

I am more than willing to provide you with the necessary assistance you may need during this transition period and do all in my capacity to ensure a smooth transition.

Thank you for the amazing journey in this company, and I hope we can keep in touch.


[Your Name]

Resignation Email Sample due to Commuting Issues

Dear [Manager’s Name],

I want to communicate my resignation as [your position] from [company name] due to increasing commuting issues that are making it impossible to continue working for the company.

I have very much enjoyed working at [company name], and I have appreciated my time here. However, the long hours of commute have been exhausting, and I have begun to feel that my job satisfaction and productivity are being compromised as a result.

Please let me know what I can do to ensure a smooth transition in my job duties, and do kindly let me know how I may assist in any way possible.

Thank you very much for your understanding in this matter and appreciate your flexibility.


[Your Name]

Resignation Email Sample due to Being Underpaid

Dear [Manager’s Name],

I am writing to inform you that I have decided to resign from my position as [your position] at [company name]. This decision has not been an easy one, but I have been offered a better compensation package that is more in line with my skillset and work experience.

I appreciate the opportunity to have worked with a team of professionals, and I have learned invaluable skills in my time here. However, I feel it is in my best interest to move on and pursue opportunities that offer the right remuneration and benefits packages.

Please let me know how I can help during this period of transition and if there are any further details you would like me to provide.

Thank you for the opportunity to have been of service, and I appreciate your understanding during this time.

Yours sincerely,

[Your Name]

Resignation Email Sample due to Unfavorable Working Conditions

Dear [Manager’s Name],

This email is to inform you that I am resigning from my position at [company name] due to unfavorable working conditions. I have tried to find ways to resolve these issues, but unfortunately, this has not proved to be possible.

As a professional, I value the ideals of a healthy work environment and mutual respect in an organization, which I feel is currently lacking here.

I appreciate the insight and skills I gained in this company, and your mentorship has been a valuable and enriching part of my career journey. Regrettably, it is time for me to move on towards a healthier work situation that aligns with my beliefs and professional goal.

Thank you for your time, and please let me know how best I can support during this transition period.


[Your Name]

Resignation Email Sample Singapore: Tips and Guidelines

Resigning from a job is never easy, but sometimes it’s necessary. Whether you’ve found a new opportunity, are pursuing a personal passion, or need to move for personal reasons, it’s important to resign professionally and gracefully. A resignation email sample singapore can provide a helpful starting point, but to stand out and leave a positive impression on your colleagues and future employers, it’s important to follow certain guidelines and tips. Here are some in-depth suggestions to consider when crafting your resignation email.

Keep it Professional and Polite

When resigning, always maintain a professional and cordial tone. Especially if you’re leaving because of personal grievances or conflicts, avoid venting your frustrations or criticisms in your resignation email. Instead, focus on thanking your colleagues and supervisor for the opportunities, experience, and support provided during your time there. Keep your language concise, professional, and polite.

Give Adequate Notice

Giving adequate notice is not only professional but also allows for a smoother transition for your employer and colleagues. Typically, two weeks’ notice is customary, but if your contract stipulates a longer notice, ensure you abide by it. Depending on your role and responsibilities, you may need to provide a detailed plan for how your duties will be delegated or picked up by other team members after your departure. You can mention this in your resignation email or have a separate discussion with your supervisor.

Keep Your Reasons Brief

While it can be tempting to explain the reasons for your departure at length, keep in mind that it’s not necessary or advisable to do so in your resignation email. If you do choose to mention your reasons, keep it brief and professional. You don’t want to appear ungracious or negative towards your employer. Your reasons can be something as simple as “pursuing a new opportunity” or “relocating for personal reasons.”

Offer Assistance and Recap Your Accomplishments

Before you depart, ensure that you’ve wrapped up any outstanding tasks or projects as smoothly as possible. Offer to assist with the transition or onboarding of your replacement, if necessary. In your resignation email, you can also briefly summarize your accomplishments and contributions to the company during your tenure. This can serve as a helpful record and reminder of your value and abilities as an employee.

Provide a Follow-Up Contact

Before closing your resignation email, provide a follow-up contact or address where you can be reached after leaving. This can be especially helpful for updating colleagues or supervisors on your new role or contact information. It also demonstrates a willingness to maintain professional relationships and answer any questions or concerns that may arise after your departure.

By following these tips and guidelines, you can resign professionally and gracefully, leaving a positive impression on your colleagues and future employers. Remember to keep your tone professional, offer assistance, and provide a follow-up contact, and it will help ensure your departure is a smooth and positive transition for all.

Resignation Email Sample: FAQs

What should I include in a resignation email?

A resignation email should include your intention to resign, your last working day, and a thank you note for the employer.

How do I format a resignation email?

A resignation email should have a clear subject line, a polite greeting, the reason for resignation, and a professional closing.

Can I resign via email?

Yes, you can resign via email. However, it is more professional to resign in person or over the phone.

What is the appropriate tone for a resignation email?

The tone of a resignation email should be professional, polite, and grateful for the opportunity.

Should I provide reasons for my resignation in the email?

You can provide brief reasons for resignation, but it is not necessary. If you wish to give a more detailed explanation, it is better to do it in person.

When is the best time to send a resignation email?

You should send a resignation email during business hours and at least two weeks in advance of your last working day.

Do I need to offer a notice period in the resignation email?

It is polite to offer a notice period, which is usually two weeks. However, if there are legal requirements or company policies, follow them accordingly.

Wrapping It Up

And that’s a wrap, folks! We hope this resignation email sample Singapore has been helpful in crafting your own. Remember, it’s never easy ending a chapter and starting a new one, but it’s necessary for growth and taking control of your career. We want to thank you for stopping by and reading this article. Don’t hesitate to come back for more career advice and tips. Best of luck with your new beginnings!