When it comes to leaving a job, it’s never easy. Even if you’re looking forward to your next opportunity, it can be challenging to break the news to your manager. That’s why having a resignation email sample to manager can be helpful. With the right structure and wording, your email can ensure a professional and smooth exit from your current company.
In this article, we’ll walk you through a resignation email sample to manager that you can use as a guide. We understand that every situation is unique, so we’ll also provide examples that you can edit as needed. Our goal is to help you leave your current job with grace and professionalism so that you can move on to the next chapter in your career.
Leaving your current job can feel daunting, but it’s also an opportunity for growth and personal development. By following our resignation email sample to manager, you can leave your current job on a positive note and start your next adventure with confidence. So let’s get started.
The Best Structure for a Resignation Email to Your Manager
Resigning from a job can be a tough decision, and it’s important to handle it professionally. Writing a resignation email to your manager is a respectful way to notify them of your intent to leave. To ensure that your email is clear, concise, and professional, it’s essential to structure it in the right way.
The following is an outline of the best structure for a resignation email to your manager:
1. Start with a clear subject line
Begin your email with a clear subject line that clearly states your intent to resign. This will help your manager to immediately understand the purpose of your message, and makes it easier for them to organize their inbox.
2. Open with a formal greeting
Next, open your email with a formal greeting that addresses your manager by name. This sets the tone for a professional message that shows respect for your manager and their position.
3. Express your gratitude
Express your gratitude for the opportunities you’ve had while working for the company. This is a chance to reflect on your successes and acknowledge the support of your colleagues and manager. Even if your experience has been challenging, it’s important to keep your email positive and professional.
4. Explain your reason for resigning
In the next paragraph, explain your reason for resigning. You don’t need to go into great detail, but make sure you communicate clearly and concisely. This helps your manager to understand your decision and plan for your departure.
5. Outline your plan for transitioning your work
After explaining your reason for resigning, outline your plan for transitioning your work. This is a chance to show your commitment to completing your tasks and supporting the team during your transition period. Suggest a timeline for completing your work and offer to answer any questions your manager may have.
6. Close with well wishes
Closing your email with well wishes shows that you care about the company and the people you’ve worked with. Thank your manager and colleagues for their support and wish them all the best for the future.
By following this structure, you’ll be able to write a resignation email that is clear, professional, and respectful to your manager and colleagues. Remember, resigning is a normal part of a career and how you exit can leave a lasting impression. Take the time to write a thoughtful email that reflects well on you and the company you are leaving.
Samples of Resignation Email to Manager
Sample 1: Resignation Email Due to Personal Reasons
Greetings Manager,
I am writing to share my resignation from my current position as Marketing Executive with effective immediate effect. This decision was not an easy one to make as I enjoyed working with the team. However, due to some unforeseen personal reasons, I need to step back from my current role.
I would like to thank you for all the support and guidance you provided during my time here. I hope that I have made a meaningful contribution to the company during my term.
Please let me know what I can do to ensure a smooth and seamless transition of my role to my successor.
Thank you in advance for your understanding.
Best regards,
[Your Name]
Sample 2: Resignation Email Due to Health-Related Issues
Dear Manager,
It is with great sadness that I submit my resignation from my position as Human Resource Manager effective immediately due to some health-related issues.
I have been struggling with the current workload, which has had a significant effect on my physical and mental wellbeing. The decision to resign is a difficult one, but my priority right now is to focus on my well-being and recovery.
Thank you for allowing me the opportunity to work in this esteemed organization. I appreciate all the support and guidance that you have offered during my time here.
I am committed to providing assistance to ensure a smooth handover over the next couple of weeks. Please let me know how else I can provide support during this transition process.
Thank you once again for your understanding and support.
Warm regards,
[Your Name]
Sample 3: Resignation Email Due to Relocation
Dear Manager,
I am writing to inform you of my resignation from my position as Senior Project Manager with effective immediately. Due to unforeseen circumstances, I have to relocate to a new place, and it would not be feasible to continue working remotely in my current role.
I truly appreciate the opportunities provided to me during my tenure in the company. It has been a fantastic learning experience for me, and it has been a pleasure working alongside such an excellent team.
As it is important to me that the handover of my responsibilities is as smooth as possible, I am ready to work with my successor and offer any required assistance during this transition process. Please let me know how I can be of help in the coming weeks.
Thank you for your understanding and support.
Best regards,
[Your Name]
Sample 4: Resignation Email Due to Better Opportunities
Greetings Manager,
I am writing to submit my resignation as Senior Developer, effective two weeks from now. I have accepted a job offer from another company that will enable me to further develop my career goals.
It has been an honor to work at such an esteemed organization with wonderful colleagues and supportive managers who have had a significant impact on my professional growth. I am grateful for the experiences gained in this company and the relationships established with colleagues during my tenure.
I am committed to ensuring a smooth transition during my remaining two week period, and I am willing to provide any support required to transfer my responsibilities to my successors. Let me know of any particular way you would like me to assist during this time.
Thank you for your understanding support and mentorship these past few years.
Best regards,
[Your Name]
Sample 5: Resignation Email Due to Dissatisfaction with the Work Environment
Dear Manager,
It is with a heavy heart that I am submitting my resignation from my role as Public Relations Officer, effective immediately. Regrettably, my tenure with this company has proven to be disappointing, and I have struggled with the work environment and lack of growth opportunities.
After careful consideration, I have decided to pursue other opportunities that align more with my values and professional goals. I want to express my deep appreciation for the opportunities you afforded me during my time here, and the support I received from my co-workers.
Please let me know how I can help during the handover period in the following weeks to ensure a smooth transition. Thank you for your understanding and support.
Sincerely,
[Your Name]
Sample 6: Resignation Email Due to Retirement
Dear Manager,
I am submitting my resignation from my position as HR Director with effect from (date) due to professional retirement. After a long career with many notable achievements, I have decided to retire.
Therefore, I would like to take this opportunity to thank you for providing me with the opportunity to work for this company for many years. Moreover, I am grateful for the support, guidance, and encouragement provided by the company during my entire tenure.
Please let me know how I can assist with the handover of my duties to ensure a smooth transition for the company. Thank you once again for everything, and I look forward to keeping in touch in the future.
Sincerely,
[Your Name]
Sample 7: Resignation Email Due to Pursuing an Academic Growth
Greetings Manager,
I am writing to inform you of my resignation from my role as Sales Executive due to pursuing further education. I have been offered an opportunity to study at (college/university name), and I have decided to pursue it with the utmost excitement and enthusiasm.
The decision to resign was a tough one since I have enjoyed being a part of this wonderful team. I appreciate everything the company has provided me, experiences, and memories that I’ll cherish forever. Although opportunities like these are rare, I could not turn down the chance to further my academic growth and development.
Thank you for the support you provided during my tenure in the company, and please know that I will remain available to help with the transition process before my departure date.
Thank you for understanding and support.
Best regards,
[Your Name]
Tips for Writing a Resignation Email to Your Manager
When it’s time to move on from your job, it’s important to handle your resignation professionally and respectfully. One of the most common ways of resigning from a job is through an email to your manager. To ensure that your email is effective and appropriate, follow these tips:
- Be clear and concise. State your intention to resign in a clear and straightforward manner. Do not beat around the bush or include unnecessary details.
- Express gratitude. Thank your manager for the opportunity to work with the company and for their support during your time there. This not only shows your appreciation but also leaves a good impression.
- Provide a reason for leaving. You can mention that you have found a new job or that you have personal reasons that require you to leave, but it is not necessary to go into too much detail. Keep it brief and professional.
- Give adequate notice. Follow the protocol specified in your contract and give your manager sufficient notice. If there is no protocol, a minimum of two weeks’ notice is the standard. Offering an extended period of time may also be appreciated, particularly if you are in a crucial role.
- Assure a smooth transition. Offer your assistance in making the transition as smooth as possible. Offer to help train your replacement or to assist with any outstanding tasks that need to be completed before you leave.
- Be polite and professional. Remember to remain respectful and professional in your email. This is not the place for airing grievances, venting frustrations, or burning bridges.
- Provide contact information. If you are willing to stay in touch with your manager or colleagues, provide your personal email address or phone number. This can be helpful in maintaining professional relationships and networking.
Resigning from a job can be a difficult and emotional process, but it’s important to handle it professionally and respectfully. By following these tips, you can ensure that your resignation email to your manager is effective, appropriate, and respectful.
FAQs Related to Resignation Email Sample to Manager
What is a resignation email?
A resignation email is an official message sent by an employee to his or her manager, stating their intention to leave the job and the company. It usually includes the effective date of departure and the reason for leaving the job.
What should I include in my resignation email to my manager?
You should include the following in your resignation email to your manager: your intention to resign, the effective date of resignation, the reason for resigning, your appreciation for the opportunity to work with the company, and your willingness to assist with the transition.
How should I address my manager in my resignation email?
You should address your manager using a formal salutation, such as “Dear [Manager’s Name].” You should also convey your respect and gratitude for the opportunity to work with the company.
Is it necessary to include the reason for leaving the job in my resignation email?
It is not necessary to include the reason for leaving the job in your resignation email. However, if you feel comfortable sharing the reason, you can include it to help your manager understand your decision better.
What is the ideal length for a resignation email?
A resignation email should be brief and to the point. Ideally, it should be no more than a few paragraphs long and should focus on communicating your resignation and expressing your gratitude for the opportunity to work with the company.
Should I provide a copy of my resignation email to HR?
Yes, it is a good idea to provide a copy of your resignation email to HR, as they will need it for their records. You can also ask your manager to forward the email to HR on your behalf.
How should I conduct myself in my final days at work after sending a resignation email?
You should conduct yourself professionally in your final days at work after sending a resignation email. This means being respectful to your colleagues and carrying out your duties to the best of your ability. You should also be willing to assist with the transition and handover process so that your colleagues can take over your responsibilities smoothly.
Wrapping it up
That’s it, folks! Thank you for taking the time to read our resignation email samples. We hope that our examples will give you an idea of what to say when sending a resignation email to your boss. Remember, quitting a job is never easy, but it’s important to do it correctly to maintain professional relationships and reputation. If you have any comments or further questions, please leave them below in the comments section. Don’t forget to come back for more valuable insights and tips on various professional topics. Good luck with your career journey!