Are you in the process of resigning from your job in the UK? Writing a resignation email can be a daunting task, especially if you’re unsure of what to say. But worry not, as there are several examples available online that you can find and tweak as needed. Sending a resignation email is a professional way to notify your employer of your decision to leave and ensure that your departure is handled smoothly. So, don’t hesitate to use a resignation email sample UK if you need some inspiration. In this article, we’ll take a closer look at some of the key elements that should be included in a resignation email and provide you with some examples that you can use to get started. Remember, the tone and content of your resignation email should always reflect your professional demeanor and respect for your employer!
The Best Structure for a Resignation Email Sample UK
When it comes to resigning from a job, sending an email is often the most common method. While it may feel daunting to put together the perfect message, having a clear and concise structure can make the process much smoother. Here’s a breakdown of the best structure for a resignation email sample in the UK.
Subject Line
The subject line should clearly state your intention to resign. It’s also a good idea to include your name and the date when you plan to leave. Examples of subject lines could be:
- Resignation – [Your Name]
- Notice of Resignation – [Your Name]
- Resignation effective [Date]- [Your Name]
Opening Paragraph
In the opening paragraph, start by addressing your line manager or boss. Express your gratitude for the opportunities and experiences you’ve had during your time at the company. Be sure to keep it positive and professional, as this sets the tone for the rest of the message. Additionally, state your intention to resign and mention the date you plan to leave. Example:
Dear [Line Manager/Boss],
I am writing to inform you of my decision to resign from my position at [Company Name]. Please accept my deepest thanks for the many opportunities and experiences I have had working here during my tenure.
With regret, I inform you that I will be leaving the company with effect from [Date].
Middle Paragraph(s)
In this paragraph, you can expand on the reasons why you’ve decided to resign. If your reason for leaving is due to issues with the company or your job, it’s best to keep it general and professional. You don’t want to burn bridges or damage your professional reputation. Here’s an example:
While I have enjoyed my time at [Company Name], I believe that it is time for me to move on to a new opportunity that will allow me to grow and develop my skills even further. I feel that this is the right time to make this decision and want to thank you for your support and understanding during this important time in my career.
Closing
It’s important to end your email on a positive note. Emphasize that you want to part ways on good terms and reiterate your thanks for the experience and opportunities the company has provided you with. You can also offer to assist with the transition process during your notice period. Here’s an example:
Thank you once again for everything. I will ensure I work diligently over the next few weeks to ensure a smooth handover of my responsibilities. I hope that I can rely on your understanding and support during this time, and hopefully, our paths will cross again in the future. Please let me know how I can assist with the transition process.
Closing Salutation
End your email with a professional and polite closing salutation. Examples include:
- Best Regards,
- Sincerely,
- Warm Regards,
- Thankfully,
Remember to include your name with the closing salutation.
Proofread and Send
Before you hit the send button, make sure to proofread your email for any errors or typos. Once you’re satisfied with the content, double-check that you’re sending it to the correct recipient, and your contact details are up to date. Finally, send your email and breathe a sigh of relief that it’s all done.
Using this structure will help you write the perfect resignation email that is professional, non-confrontational and ensures a smooth departure from your current company.
Resignation Email Samples UK for Different Reasons
Resignation Due to Relocation
Dear [Manager’s Name],
It is with heavy heart that I must inform you of my resignation from [Company Name]. My spouse has been offered a job abroad, and we have decided to relocate to be closer to their workplace. I have thoroughly enjoyed my time here and appreciate all the opportunities and support I have received during my tenure.
Please know that I am committed to ensuring a smooth transition for my team and will work diligently during these next few weeks to assist with the handover. Thank you again for giving me the chance to work at such a wonderful company.
Best regards,
[Your Name]
Resignation Due to Illness
Dear [Manager’s Name],
I am writing to tender my resignation from [Company Name]. Unfortunately, my recent diagnosis with [illness] has made it impossible for me to continue working in a full-time capacity. As much as I would like to continue contributing to the team, I must prioritize my health and well-being.
I will ensure to complete any outstanding tasks and make the necessary handover arrangements to ensure a smooth transition for my colleagues. I feel privileged to have been a part of such a wonderful team and will always cherish the experiences and knowledge I gained during my time here.
Sincerely,
[Your Name]
Resignation Due to Personal Growth
Dear [Manager’s Name],
It is with mixed emotions that I must tender my resignation from [Company Name]. After much reflection, I have decided that it is time for me to pursue new challenges and explore other opportunities that will help me grow both professionally and personally.
I am grateful for the experiences and insights I have received while working at this organisation and will always cherish the wonderful colleagues and acquaintances I have made. Please know that I am committed to ensuring a smooth transition and will do my best to ensure a seamless handover process.
Thank you for allowing me to work at such an amazing company. It has been an honour and a privilege to be part of the team.
Warm Regards,
[Your Name]
Resignation Due to Career Change
Dear [Manager’s Name],
Please accept this letter as my formal resignation from [Company Name]. After much consideration, I have decided to pursue a career change that aligns with my personal and professional goals. This was not an easy decision to make, and I want to express my sincere appreciation for the opportunity to work with such a great team.
My time here has been invaluable, and I have learned so much from my colleagues and the different projects I have worked on during my tenure. I am committed to supporting my team during this transition period and will do everything I can to ensure a seamless handover.
Thank you again for everything, and I wish the company continued success in the future.
Best wishes,
[Your Name]
Resignation Due to Family Matters
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my resignation from [Company Name]. Due to unforeseen circumstances related to my family, I am no longer able to continue working in my current role. I am grateful for your support and understanding during this difficult time.
My time working with this team has been rewarding and fulfilling, and I appreciate all the valuable experience and knowledge I have gained while working here. I believe that the company will be in good hands with the wonderful team in place, and I am confident that they will continue to achieve great success in the future.
Thank you again for the opportunity to work with such a great organization. It has been an honor and a privilege to be a part of the team.
Warm Regards,
[Your Name]
Resignation Due to Retirement
Dear [Manager’s Name],
Please accept this letter as formal notification of my retirement from [Company Name]. After several years of dedicated service, I feel that it is time for me to step back and enjoy my retirement. I would like to thank you and the rest of the team for making my time at [Company Name] such a positive and memorable experience.
Throughout my time here, I have enjoyed working with many talented and dedicated people and have developed great respect for the work that has been done by this organization. I will miss the camaraderie and will always have fond memories of my work here.
Thank you again for the wonderful experience. I wish everyone at [Company Name] great success in the future.
Regards,
[Your Name]
Resignation Due to Layoff
Dear [Manager’s Name],
I am writing to inform you of my departure from [Company Name]. As you may already know, it has become necessary for the company to streamline certain operations, leading to the inevitable decision of staff reduction, of which unfortunately, I am a part of.
It is with immense disappointment that I find myself in this position. Nevertheless, I would like to take a moment to express my gratitude to the organization and to my colleagues for making this experience a positive and enriching one. I will cherish the many years I spent at [Company Name], and I am proud to have been a part of such a great organization.
Please let me know if there is anything else I can do to help during my remaining time with the company, including the transitioning of my work to other colleagues. Once again, thank you for the wonderful opportunity of working with [Company Name].
Sincerely,
[Your Name]
Tips for Writing a Resignation Email Sample UK
Resigning from a job can be stressful, but writing a resignation email can be even more so. Here are some tips for writing a professional and respectful resignation email sample UK:
- Address the email properly: Begin your email by addressing it to the correct person or people. This can be your immediate manager, HR department or both. Use their official title, such as “Dear HR Manager” or “Dear Project Manager”.
- Keep the tone professional and respectful: Keep your tone polite and professional throughout the email, even if you have negative reasons for leaving. Never use your resignation email as an opportunity to criticize the company or your colleagues.
- Give a clear reason for your resignation: It’s important to state the reason for your resignation. This helps your employer understand why you are leaving and could be beneficial for future employees. However, don’t go into too much detail.
- Give your notice period: Let your employer know when your last day of work will be, as well as how much notice you are giving them. This is usually between one and three months, depending on your contract and the industry in which you work.
- Express gratitude: Thank your employer for the opportunity to work with them and the skills and experience you’ve gained during your tenure, even if you’re not entirely satisfied with your experience.
- Offer to help with the transition: Offer to help with the transition in any way you can, such as training your replacement or completing any work that needs to be finished before you leave. This shows that you are professional and considerate.
- Proofread your email: Make sure to proofread your email carefully for any spelling or grammatical errors, and have someone else read it before you send it out. This will help you avoid any misunderstandings or embarrassing mistakes.
Writing a resignation email can be difficult, but following these tips can help you craft a professional and respectful email that will leave a positive impression on your employer. Remember to leave on good terms and to thank your employer for the opportunity to work with them.
FAQs about Resignation Email Sample UK
What is a resignation email?
A resignation email is a formal way of informing your boss or employer that you intend to resign from your job. It is used as a way of documenting the date, reasons for leaving and any other important details.
Is it necessary to write a resignation email?
It is not a legal requirement but it is good practice to write a resignation email. It is a formal way of communicating your intentions and helps to ensure that there is no confusion or misunderstanding about your decision to resign.
What should I include in my resignation email?
Your resignation email should include your name, the date of your resignation, the reason for your resignation and the date of your last day of work. You should also thank your employer for the opportunity to work with them.
How should I write my resignation email?
Your resignation email should be professional and polite. Use a formal tone and avoid any negative comments about your employer. You should also proofread your email to ensure that there are no errors or typos.
When should I send my resignation email?
You should send your resignation email at least two weeks before your intended last day of work. This gives your employer enough time to find a replacement and make arrangements for your departure.
What if I change my mind after sending my resignation email?
If you change your mind after sending your resignation email, you should speak to your employer as soon as possible and explain the situation. Your employer may be willing to rescind your resignation, but this will depend on the circumstances.
Can I use a resignation email template?
Yes, you can use a resignation email template. However, it is important to customize the template to reflect your own situation and reasons for leaving. This will ensure that your resignation email is professional and sincere.
So, that’s all folks!
I hope this resignation email sample UK has given you some valuable insights on how to craft your own resignation email. Remember, keeping it short, polite, and professional is the key to a smooth exit from your current workplace. If you are leaving on good terms, don’t forget to express your gratitude towards your colleagues, manager, and the company as a whole. Thanks for reading! Stay tuned for more helpful tips and advice. See you soon!