Are you tired of sending out price quotation letters to clients, only to have them reject the offer? Well, worry no more! With our revised price quotation letter sample, you can present your proposals in the most effective manner possible.
Our letter sample has been expertly crafted with your needs in mind, ensuring that your clients are not only interested in your products or services, but also compelled to take action. And the best part? We’ve made it easy for you to edit and customize, so you can adjust the letter to suit your specific business needs.
No more worrying about how to present your pricing proposals; our revised price quotation letter sample takes care of everything for you. So why not give it a try and see how it can help you increase your sales and improve your business? You won’t be disappointed.
The Best Structure for a Revised Price Quotation Letter
When it comes to sending a revised price quotation letter, it’s essential to have a clear and concise structure that’s easy for the recipient to understand. Tim Ferris, the author of “The 4-Hour Work Week,” believes that effective communication is all about being concise and to the point. To apply his principles, the following is the best structure to use:
1. Introduction
Start your letter with a brief introduction that sets the tone for the rest of the document. In this section, you should introduce yourself or your company and explain why you’re sending this letter. Additionally, you should restate the original quote and mention that you’re providing a revised version. Make sure to express your gratitude for the opportunity to work with the recipient and show empathy for their situation.
2. Explanation of the Changes
Next, describe the changes that you’ve made to the original quote. Be sure to break down each item and explain what’s been revised. Use bullet points to make it easier to read and to highlight the most significant changes.
3. Reasons for the Changes
After describing the changes, explain the reasons behind the revisions. If you’ve lowered the price, explain why you’re doing so and how it benefits the recipient. If you’ve increased the price, include a detailed explanation of why you need to adjust the quote and how it benefits the recipient in the long run. Transparency is key in this section.
4. Call to Action
End your letter with a clear call to action. Let the recipient know what they need to do next and provide them with any necessary information. For example, if they need to sign and return the revised quote, specify the deadline and provide instructions on how to do so.
5. Closing
Finally, close your letter with a polite and professional message. Thank the recipient for considering your revised quote and express your willingness to assist them further. Provide contact information in case they have any questions or concerns.
By following this structure for your revised price quotation letter, you’ll ensure that your communication is clear, concise, and professional. Keep in mind Tim Ferris’ writing style and his principles, and you’ll be able to effectively communicate your message while respecting the recipient’s time and attention.
Revised Price Quotation Letter Sample for Custom Order
Greetings,
We are writing to revise the price quotation for your custom order. After reviewing your specifications, we have estimated that the project will require additional materials and labor. The new total cost will be $5000, an increase of $1000 from our initial quote.
We understand that this may be an unexpected change, but we assure you that the value of the final product will far outweigh the additional cost. We are committed to providing the highest quality workmanship and materials for all of our custom orders.
Thank you for your understanding, and we look forward to working with you.
Best regards,
Revised Price Quotation Letter Sample for Supplies
Dear Valued Customer,
We are writing to update the price quotation for your recent supply order. Due to unexpected increases in the cost of raw materials, we must revise our initial quote. The new total cost will be $350, an increase of $50 from our original estimate.
Despite this change, we are confident that our prices remain competitive in the current market. We strive to provide the best quality supplies at the most reasonable prices possible.
Thank you for your understanding, and we hope to continue doing business with you in the future.
Sincerely,
Revised Price Quotation Letter Sample for Event Planning
Dear Event Organizer,
We are writing to update the price quotation for your upcoming event. After reviewing the additional requirements you have specified, we must revise our initial quote to include the cost of extra staff and equipment. The new total cost will be $7500, an increase of $1500 from our original estimate.
We understand that this may be a difficult adjustment for your budget, but we assure you that we are committed to providing the highest quality event planning services possible. We have an experienced and professional team who will work tirelessly to ensure that your event is a huge success.
We appreciate your business and look forward to working with you on this exciting project.
Best regards,
Revised Price Quotation Letter Sample for Consulting Services
Dear Client,
We are writing to update the price quotation for our consulting services. After conducting an in-depth analysis of your needs, we have determined that an extended engagement will be necessary to achieve your desired outcomes. The new total cost will be $15,000, an increase of $3000 from our initial quote.
We understand that this may be a significant financial commitment, but we are confident that our consulting services will provide you with exceptional value. Our team has a proven track record of helping our clients achieve their goals.
We appreciate your trust in our expertise and look forward to working with you to achieve your desired results.
Best regards,
Revised Price Quotation Letter Sample for Construction Project
Dear Project Manager,
We are writing to update the price quotation for your construction project. After re-evaluating the scope of the project, we have determined that additional labor and materials will be needed to achieve your desired outcomes. The new total cost will be $50,000, an increase of $8000 from our original quote.
We understand that this may be a difficult adjustment for your budget, but we are committed to providing the highest level of craftsmanship and customer service possible. Our team takes great pride in delivering completed projects that exceed our clients’ expectations.
Thank you for your trust in our expertise, and we look forward to working with you on this exciting project.
Sincerely,
Revised Price Quotation Letter Sample for Catering Services
Dear Event Planner,
We are writing to update the price quotation for our catering services for your upcoming event. After reviewing the menu and event details, we have determined that additional ingredients and staff will be needed to deliver the quality of food that we are known for. The new total cost will be $12,500, an increase of $2500 from our original quote.
We understand that this may be a challenging adjustment for your budget, but we assure you that our food and services are worth the investment. We are passionate about providing our clients with memorable culinary experiences and excellent customer service.
We appreciate your business and look forward to serving you at your event.
Warmly,
Revised Price Quotation Letter Sample for Shipping Services
Dear Customer,
We are writing to update the price quotation for shipping your recent order. Due to rising fuel and transportation costs, we must revise our initial quote to reflect the current market rate. The new total cost will be $75, an increase of $10 from our original estimate.
We understand that this may be an unexpected change, but we are committed to providing our customers with the most reliable and affordable shipping options possible. We take pride in our ability to deliver packages on time and in excellent condition.
We value your continued business and hope to continue serving you in the future.
Best regards,
Tips for Revising a Price Quotation Letter
When you send a revised price quotation letter to a customer, it’s important to communicate your message effectively. Here are some tips to help you revise your price quotation letter:
1. Be Clear and Concise: Your customers should be able to understand the changes in your revised price quotation letter clearly. Keep your message simple, concise, and to the point. Avoid using complex and technical terms that might confuse the customer.
2. Explain the Changes: Your revised price quotation letter should include an explanation of the changes you’ve made to the original price quotation. Be specific about how the changes will affect the customer’s final purchase price.
3. Highlight the Benefits: Make sure to highlight the benefits that the customer will get from the revised price quotation you’re offering. Explain to them how the changes in your quotation represent better value for their money.
4. Provide Examples: To help your customers understand the benefits of the revised quote, you can include examples that illustrate how their savings will be realized. This can be a powerful way to convince them to take advantage of your new offer.
5. Be Professional: Your revised price quotation letter should maintain a professional tone. Avoid using informal language and make sure your letter is free of grammatical and spelling errors. Remember, your letter represents your business and can affect the customer’s perception of your professionalism.
6. Provide Clear Contact Information: Finally, make sure to provide clear contact information for your business. Including your phone number, email address, and website will give the customer the confidence that they can contact you with any questions or concerns.
By following these tips, you can revise your price quotation letter to effectively communicate the value of your new offer to your customers.
FAQs related to revised price quotation letter sample
What is a revised price quotation letter?
A revised price quotation letter is a document that presents changes to the previously provided cost estimate for a product or service.
Why would I need to send a revised price quotation letter?
You might need to send a revised price quotation letter if there are changes to the cost of a product or service, such as additional or reduced features, new terms and conditions, or fluctuations in materials or labor costs.
What should a revised price quotation letter include?
A revised price quotation letter should clearly state the new cost details, provide a breakdown of expenses and pricing, outline any changes in timelines, and summarize the key terms and conditions of the agreement.
How should I address the recipient in a revised price quotation letter?
You should address the recipient formally, using their full name and title, if known. If you are unsure of their title or gender, you can use a neutral salutation like “Dear Customer” or “To Whom It May Concern.”
What is the best way to send a revised price quotation letter?
The best way to send a revised price quotation letter is via email or postal mail, depending on your recipient’s preferred method of communication. You should ensure that the letter is appropriately formatted, including any relevant attachments or supporting materials, and sent with a courteous and professional tone.
Do I need to follow up after sending a revised price quotation letter?
It is recommended that you follow up with the recipient after sending a revised price quotation letter to confirm receipt, answer any questions or concerns, and negotiate any final details or changes to the agreement.
What should I do if the recipient does not accept the revised price quotation?
If the recipient does not accept the revised price quotation, you should be prepared to negotiate and offer alternatives or compromises to reach a mutually acceptable agreement. It may be helpful to review the pricing and terms and conditions of the original quotation, and provide additional information or explanations as needed.
Thanks for reading!
I hope that this revised price quotation letter sample has given you a good idea of what your own letter might look like. Remember to be professional and concise in your communication with clients, but also don’t be afraid to inject some personality and a casual tone. If you have any questions or comments, feel free to leave them below. And don’t forget to drop by here again in the future for more helpful articles on business communication!