Revise Your Proposal Email with These Sample Templates

Have you ever received a proposal email that was so unclear and disorganized that you found it hard to follow? Well, it’s not just you. We’ve all been there and it’s not a pleasant experience. However, imagine receiving a revised proposal email that is clear, concise, and well-structured. Wouldn’t that be a breath of fresh air?

Well, lucky for you, we’ve got just the thing. We’ve put together a revised proposal email sample that you can use as a starting point for your own proposals. Whether you’re proposing a new project to your boss or pitching your services to a potential client, our sample email can serve as a guide to help you get your message across effectively.

Not only that, but we’ve also included examples of how to edit the email to fit your specific needs and audience. With our tips and tricks, you can craft a proposal email that not only grabs your reader’s attention but also piques their interest and leaves them wanting more.

So, if you’re tired of sending out lackluster proposals that don’t get the results you want, give our revised proposal email sample a try. Your readers will thank you for it.

The Best Structure for A Revised Proposal Email Sample

A proposal email is a formal request sent to a potential client to suggest a business idea. A well-written proposal email can make or break your chances of securing a project or partnership. However, it’s common to receive feedback on your initial proposal, which means you’ll need to send a revised proposal email to your prospect. To ensure your revised proposal email stands out and effectively addresses your prospect’s feedback, consider the following structure:


Start your email by acknowledging the feedback you received. This creates a sense of transparency and demonstrates your willingness to address your prospect’s concerns. Consider using phrases like “Thank you for your feedback” or “I appreciate your input.”

Revised Proposal Overview

In the next paragraph, provide a brief overview of your revised proposal. Highlight how it addresses your prospect’s feedback and sets you apart from other solutions. This should be a summary of your revised proposal so there’s a clear understanding of what you’re offering right off the bat.


In this section, dive into the details of your revised proposal. This is where you should address each feedback point and explain how you’ve incorporated your prospect’s suggestions. Use bullet points to break down your proposal into manageable sections. This helps your prospect absorb everything without feeling overwhelmed.


After going through all the specifics, it’s time to show your revised pricing for the proposal. Address any changes in price and the reason behind it. Your prospect should understand what they’re paying for, so break down the pricing structure to ensure transparency and clarity.

Next Steps

End your email by outlining the next steps. Provide a call to action and specify what your prospect needs to do to move forward, such as signing your agreement or scheduling a follow-up meeting. It’s important to create a sense of urgency so your prospect will prioritize your proposal and take action sooner rather than later.

In conclusion, structuring your revised proposal email with an opening, revised proposal overview, details, pricing, and next steps can make all the difference in closing a business deal. Use concise language, bullet points, and a clear call to action to create an effective email. With this structure, you’ll be one step closer to securing your next project or partnership.

Revised Proposal Email Samples for Different Reasons

Proposal for Event Planning Services


After reviewing your request for event planning services, I have carefully adjusted the proposal to meet your requirements. Firstly, we will strengthen the overall branding experience through the use of customized event banners, so that your guests can have an immediate visual representation of your brand. Additionally, we will source and recommend the appropriate audio visual equipment for your event, to provide seamless presentation of your message.

In conclusion, our key priority is to provide exceptional event planning services. We are confident that this revised proposal will meet your expectations while staying within your budget constraints. Please let us know if you have any further queries or concerns before finalizing the agreement.


[Your Name]

Proposal for Digital Marketing Strategy

Dear [Client’s Name],

We are pleased to submit our revised proposal for your digital marketing strategy request. By analyzing your business and marketing objectives, we have refined our approach to incorporate the following key areas:

Firstly, we will implement a comprehensive search engine optimization (SEO) strategy to increase your online visibility and search engine ranking, which will ultimately drive more traffic to your website. We will also provide social media marketing services, with a focus on Facebook and Instagram, to target your desired audience accurately. All marketing collateral and website content will be optimized to ensure that your brand message is consistent and effectively conveyed.

If you agree with our recommendations, we anticipate a mutually beneficial business relationship. Please do not hesitate to contact us if you need any further information. Thank you for considering our proposal.

Best regards,

[Your Name]

Proposal for Software Development

Dear [Client’s Name],

We appreciate the opportunity to submit our updated proposal for software development services. Upon considering your specific requirements, we have tweaked our plan to ensure that we can deliver a final product that aligns with your business goals.

Our core objective is to provide a comprehensive, user-friendly and scalable software that meets your business objectives. We will work diligently to test all functionalities of the software, ensuring that it is fully compatible and easy-to-use. In addition, we have tweaked our timing and budget estimates to be more aligned with your expectations.

If this updated proposal aligns with your current needs, we are eager to move forward with this project and provide a valuable software that supports your business growth. We look forward to your feedback and any questions you may have.

Best Regards,

[Your Name]

Proposal for Website Design Services

Dear [Client’s Name],

Thank you for considering our website design services. We have taken into account your initial specifications and made the necessary adjustments in our latest proposal.

We will focus heavily on customizing your website design to reflect your brand image and corporate identity. We will ensure that your website is modern, responsive, and user-friendly on all devices. We will ensure seamless navigation, fast loading speed and clear calls-to-action that drive visitors to take the desired actions. All aspects of website design will be carefully crafted, from the color palette, font sizing to the optimal content hierarchy.

We believe that our revised proposal aligns perfectly with what you are looking for. We are thrilled at the opportunity to work with you and bring your vision to life. Please reach out to us if you require further information or have any concerns.

Warm Regards,

[Your Name]

Proposal for HR Consulting and Recruitment Services

Dear [Client’s Name],

We have reviewed your request for HR consulting and recruitment services and have carefully tailored our proposal to meet your needs. Our approach will focus on providing tailored solutions that streamline your HR processes while attracting high-quality professionals to your organization.

Firstly, we will enhance your recruitment process by leveraging our extensive network of talent and resources. We will also be offering HR consulting services that streamline your hiring process, such as revamped job descriptions, precise candidate screening, and advanced applicant tracking systems (ATS). We are committed to ensuring that your recruitment and HR processes are efficient, effective, and compliant.

We are eager to demonstrate why we are the preferred choice for HR services. We believe that our complementary skills and expertise will enable us to add significant business value, together. Please do not hesitate to contact us if you need any further information or have any feedback.


[Your Name]

Proposal for Product Manufacturing

Dear [Client’s Name],

Thank you for the opportunity to submit our proposal for your product manufacturing needs. Having studied your product specifications and requirements carefully, we have made the necessary revisions to our latest proposal.

We will provide end-to-end product manufacturing services that strictly adhere to quality standards. We will evaluate every aspect of the product design, from cost to production and distribution, in order to maximize productivity while minimizing costs. We have also noted your time frame and have factored in the necessary lead time to ensure on-time delivery.

Our commitment to quality is our primary goal. We believe that once we have delivered a product that meets your exact specifications, you will have a reliable business partner with whom you can engage in long-term, mutually beneficial business dealings.. Thank you for considering our revised proposal, and we look forward to your prompt response.

Best Wishes,

[Your Name]

Proposal for Legal Services

Dear [Client’s Name],

Thank you for giving us the opportunity to provide you with our revised proposal for legal services. We have reviewed your specific legal requirements and modified our proposal accordingly.

Our top priority is to ensure that we deliver the best possible legal services to you. Our team of experienced legal practitioners will provide key legal support and advice that ensures that your organization is operating in compliance with all applicable regulations. We will advise you on how to minimize your legal costs, avoid risks, and protect your organization. Our services will be fully aligned with your unique business challenges and objectives in your specific industry.

We are confident that our legal services proposal meets your needs. We look forward to providing a high level of service that positions your business for success. Thanks for your consideration.


[Your Name]

Tips for Writing a Revised Proposal Email Sample

Writing a revised proposal email can be a daunting task, especially if you are unsure of what changes to make. Below are some tips to help you craft a winning proposal that will get the attention it deserves.

Be Clear and Concise: Make sure that your revised proposal email is clear and to the point. Avoid rambling and overly complex sentences. Use bullet points to highlight your main points and avoid filler words that don’t add value.

Address the Previous Feedback: If you are revising a proposal, make sure to address any feedback provided by the client or prospect. It’s important to show that you have taken their concerns seriously and have made the necessary changes.

Provide Detailed Solutions: In your revised proposal, outline your solution in detail. Show the client how your product or service will solve their specific problem. Be specific and provide clear examples to illustrate your points.

Highlight Benefits: When pitching a product or service, it’s important to highlight the benefits that the client will gain by working with you. These benefits should be clearly outlined in your revised proposal email and show how you can meet the client’s needs.

Include Supporting Materials: If applicable, include supporting materials such as case studies, white papers, or testimonials. These materials can help to further illustrate how your product or service can benefit the client.

Be Professional and Polite: Always remain professional and polite in your communications with the client or prospect. Use proper grammar and punctuation, and avoid slang or colloquialisms. Show the client that you are respectful of their time and value their business.

By following these tips and taking the client’s feedback into consideration, you can create a winning revised proposal email that will help you stand out from the competition and win the business.

Frequently Asked Questions about Revised Proposal Email Sample

What is a revised proposal email?

A revised proposal email is an email sent to a recipient or client with a revised and improved proposal or project plan

Why do you need to send a revised proposal email?

You may need to send a revised proposal email if there were any changes to the project scope, budget, or timeline that were not included in the original proposal.

What should be included in a revised proposal email?

A revised proposal email should include a brief summary of the original proposal, the reason for the revision, what has been changed or updated, and any new deadlines or costs.

How can I write a compelling subject line for a revised proposal email?

Your subject line should be clear and concise, and it should clearly state that your email contains a revised proposal. Some examples include “Revised Proposal for [Project Name],” “Updated Plan for [Project Name],” “New Proposal for [Project Name],” etc.

What tone should I use when writing a revised proposal email?

You should use a professional and polite tone in a revised proposal email. Be clear and concise, and make sure to thank the recipient for their time and consideration.

When should I send a revised proposal email?

You should send a revised proposal email as soon as you can after making revisions. Make sure to communicate the urgency of the situation if it is necessary to meet specific deadlines.

What should I do if the recipient rejects my revised proposal?

If the recipient rejects your revised proposal, schedule a meeting or call to discuss their concerns and find a solution that works for both parties. Listen carefully to their feedback and be willing to make further revisions if necessary.

Thanks for Reading and Keep in Touch!

That’s all for now, folks! I hope this revised proposal email sample has been helpful and has given you some guidance on how to make successful proposals. Remember to always be clear, concise, and professional in your emails, and don’t forget to personalize your message to your potential client. If you have any questions or suggestions, feel free to leave them in the comments below or reach out to me directly. And please, make sure to visit us again soon for more tips, tricks, and insights on business communication. Thanks for reading, and let’s keep in touch!