Are you tired of sending out quotation emails that go ignored or overlooked? Have you ever felt frustrated with the lack of response from potential clients after sending out a quote? Well, fret no more, my friends! A revised quotation email sample is here to save the day!
We’ve all been there, meticulously crafting emails that we think will reel in clients, only to be met with radio silence on the other end. It can be extremely disheartening, especially when you put so much effort into each email. That’s why we have created a revised quotation email sample that is guaranteed to grab the attention of your potential clients and increase the chances of a response.
Our revised quotation email sample is not only effective but also incredibly easy to use. Simply follow the format and edit the necessary information to fit your own business needs. You can find examples of the revised quotation email sample online and customize it as needed.
So, say goodbye to the days of unresponsive clients and say hello to a higher success rate with our revised quotation email sample. Trust us, you’ll wonder how you ever survived without it.
The Art of Writing the Perfect Revised Quotation Email
When it comes to sending a revised quotation email, crafting a professional and clear message is crucial. Not only do you want to convey the new pricing accurately, but you also want to maintain a positive and collaborative relationship with your client. To achieve this, the structure of your email must be strategic and well-organized.
First, start by addressing the client by name and their company name to show that you are attentive and detail-oriented. This sets the tone for the email and creates a personalized touch. Then, briefly summarize the services or products you will be providing in the revised quotation and acknowledge their previous request for a quote.
Next, get straight to the point by outlining the new pricing and any changes made to the original quotation. Use bullet points or tables to break down the pricing or highlight the changes, but make sure to keep the language simple and easy to understand. This avoids any confusion or misunderstandings and allows the client to make an informed decision.
After presenting the revised quotation, take the opportunity to address any concerns the client may have had about the original quote. This shows that you were actively listening to their feedback and were willing to make the necessary adjustments. You can also offer any additional information or support they may need to make their decision.
To close the email, express your gratitude for their business and state that you are looking forward to working with them. This reinforces the positive relationship you aim to maintain and leaves the door open for future partnership opportunities.
In summary, a well-structured revised quotation email includes addressing the client by name and company, summarizing the services/products, outlining the pricing changes, addressing any concerns, and closing with appreciation and positivity. Follow this template to create an effective revised quotation email that streamlines communication and strengthens professional relationships.
Revised Quotation Email Samples
Revised Quotation Email for Price Increase
Dear [Client Name],
We appreciate your business and would like to apologize for any inconvenience caused by the recent increase in prices. Unfortunately, due to the rise in production costs, we had to adjust our rates. We are committed to delivering high-quality materials and services to our clients, and we believe that our revised quote still represents good value for money.
Please don’t hesitate to reach out if you have any questions or concerns. We value your partnership and hope to continue working with you in the future.
Best regards,
[Your Name]
Revised Quotation Email for Late Submission
Dear [Client Name],
We apologize for the delay in submitting the quote for your project. Due to unforeseen circumstances, we needed more time to finalize the details. However, we have now completed our analysis and are pleased to present you with a revised quote that takes into account your specific requirements and budget.
We assure you that we will do our best to meet your expectations and deliver the project on time. Thank you for your patience and understanding, and we look forward to the opportunity to work with you.
Sincerely,
[Your Name]
Revised Quotation Email for Incorrect Pricing
Dear [Client Name],
We would like to apologize for the mistake in our original quotation. Unfortunately, due to a clerical error, the pricing information was not accurate. We have reviewed our calculations and are pleased to present you with a revised quote that reflects the correct pricing.
We value your business and want to ensure that we meet your expectations. If you have any questions or concerns, please don’t hesitate to contact us. We appreciate the opportunity to work with you and hope to continue our partnership for many years to come.
Best regards,
[Your Name]
Revised Quotation Email for Scope Change
Dear [Client Name],
We understand that your project requirements have changed since our initial quotation. We appreciate the opportunity to work with you on this project and are happy to revise our quote to reflect these changes. Our team has put together a new proposal that takes into account the additional scope and resources required.
We are committed to delivering high-quality work that meets your needs and exceeds your expectations. Please let us know if you have any questions or concerns about the revised quote. Thank you for your continued partnership.
Sincerely,
[Your Name]
Revised Quotation Email for Competitive Bidding
Dear [Client Name],
We understand that you are considering other proposals for your project. We appreciate the opportunity to compete for your business, and we have revised our quote to better align with your needs and budget.
We are confident in our ability to provide you with the best possible service and quality. We are committed to delivering on time and on budget, and we believe that our revised quote offers you the best value for your investment.
Please let us know if you have any questions or if there is anything else we can do to demonstrate our commitment to your satisfaction. Thank you for considering our proposal.
Best regards,
[Your Name]
Revised Quotation Email for Special Promotion
Dear [Client Name],
We are pleased to inform you of a special promotion that we are currently offering for our services. As a valued customer, we would like to extend this offer to you and revise our quote to reflect the promotional pricing.
This promotion represents a significant savings for you while still ensuring the same high-quality work that you have come to expect from us. We are committed to your satisfaction and hope that this revised quote will demonstrate our appreciation for your business.
Please let us know if you have any questions or if you would like to take advantage of this promotion. We look forward to working with you and exceeding your expectations.
Sincerely,
[Your Name]
Revised Quotation Email for Additional Services
Dear [Client Name],
We understand that your project may require additional services beyond what was originally quoted. We appreciate the opportunity to work with you and are happy to provide a revised quote that includes the additional services requested.
We are committed to your satisfaction and are confident that we can deliver high-quality work that meets your needs. Please let us know if you have any questions or concerns regarding the revised quote.
Thank you for your continued partnership, and we look forward to working with you on this project.
Best regards,
[Your Name]
In-Depth Tips for Writing a Revised Quotation Email Sample
Writing an effective revised quotation email sample can be a challenging task, but with the right tips and strategies, you can create an email that gets your message across effectively. Here are some in-depth tips that you should consider when writing a revised quotation email sample:
- Be Clear and Concise: The first and most important tip for writing an effective revised quotation email sample is to be clear and concise. You don’t want to confuse or bore your reader, so make sure you get to the point quickly and provide all the necessary information in an organized manner.
- Highlight Your Changes: One of the most important things to do in a revised quotation email sample is to highlight all the changes you have made from the previous version. This will help the reader quickly identify what’s new and why you made the changes.
- Consider Your Tone: The tone of your email is important and can have a big impact on how your message is received. Make sure to keep your tone professional and friendly, but also assertive and confident.
- Be Specific with Pricing: Make sure your revised quotation email sample includes specific pricing information. Don’t leave anything up to interpretation, be clear and concise with your pricing information.
- Give Context: It’s important to provide context for your revised quotation email sample. Give a brief background on why the changes were made and why they are important.
- End on a Positive Note: End your revised quotation email sample on a positive note. Thank the reader for their time and consideration, and express your desire to work with them in the future.
Keep these in-depth tips in mind when crafting your revised quotation email sample, and you’ll be sure to create an effective and professional message that gets your point across and leaves a positive impression on your reader.
FAQs about Revised Quotation Email Samples
1. What is a revised quotation email sample?
A revised quotation email sample is a document sent to a client to inform them of changes made to a previous quotation. It contains details of the original quotation alongside the amendments made.
2. When should I send a revised quotation email?
A revised quotation email should be sent when there are changes to the original quotation that you provided to the client. It is essential to update them as soon as possible to avoid confusion or any misunderstanding.
3. What information should I include in a revised quotation email sample?
A revised quotation email sample should include the original quotation, a list of changes made, the new pricing (if applicable), and the revised delivery timeline(if applicable)
4. How should I structure my revised quotation email sample?
Your revised quotation email sample should have a clear structure. Start by thanking your client for their interest in your services or product. Next, outline the changes made to the original quotation, including the new pricing (if applicable), and the revised delivery timeline(if applicable).
5. How can I ensure my client understands the new changes in the revised quotation?
You can ensure that your client comprehends the changes made to the quotation by highlighting them in bold letters or using a different color font. You can also include a brief explanation of why the changes were made.
6. Should I follow up with the client after sending the revised quotation email sample?
Yes, you should, as they may have questions or concerns about the revised quotation. Ensure that you are available to answer any questions they may have and provide clarifications where needed.
7. Can I use a template for a revised quotation email sample?
Yes. You can use a template for a revised quotation email sample; however, it is essential to tailor it to suit each client’s needs. Personalizing your email shows your client that you care about their business and value your relationship with them.
Happy Quoting!
That’s it, folks! We hope this revised quotation email sample helps you get the deals you want and earn more in your business. Don’t forget to thank the recipient for their time and interest, and keep it casual but professional. Thanks for reading this article and don’t hesitate to check back later for more useful business tips!