Mastering the Art of Salary Negotiation: A Sample Email to Secure Your Desired Compensation

Are you tired of feeling undervalued and underpaid in your current job? Salary negotiation can be a daunting task, but it’s essential if you want to earn what you’re worth. In this article, we’ll provide you with a practical guide to crafting a salary negotiation email and give you some examples that you can use as a template and edit as needed. Whether you’re a seasoned professional or negotiating for the first time, our salary negotiation email sample will help you make an impact and secure the compensation you deserve. So, let’s jump right in and get started!

Mastering the Art of Salary Negotiation Email: A Step-by-Step Guide

Salary negotiations can be intimidating and downright nerve-wracking for even the most experienced professionals. However, it’s important to know that salary negotiation is a skill that can be mastered over time. One of the most effective ways to initiate a salary negotiation is through an email. In this article, we’ll walk you through the best structure for crafting a winning salary negotiation email.

1. Start Strong: Begin your email with a polite and professional greeting that addresses the person you’re negotiating with. This can be as simple as saying, “Hi [Name], I hope this email finds you well.” Next, clearly state the purpose of your email by explaining that you would like to discuss your salary. This will help to set the tone for the conversation and convey your intentions upfront.

2. Highlight Your Value: Once you’ve established the purpose of your email, you’ll want to focus on highlighting your value as an employee. Start by thanking your employer for the opportunity to work with them, and then provide specific examples of the contributions you’ve made to the company. This could be anything from increasing revenue to taking on additional responsibilities. Use numbers and statistics to back up your claims and make a strong case for why you deserve a raise.

3. Make Your Request: After laying out your value, it’s time to make your request. Be specific about the amount of money you’re asking for and explain why you believe you deserve that particular figure. It’s important to be firm but also open to negotiation. You can also suggest alternative forms of compensation if a salary increase is not possible. Always be polite in your wording and avoid coming off as aggressive or entitled.

4. Close with Gratitude: Finally, it’s important to close your email on a positive note. Thank your employer again for their time and consideration and express your enthusiasm for continuing to work with the company. By showing gratitude and positivity, you’ll leave a lasting impression and keep the conversation open for future discussions.


In summary, a successful salary negotiation email should start with a polite greeting and clearly state the purpose of the email. Next, highlight your value and make a persuasive case for why you deserve a raise. Be specific with your request and open to negotiation. Finally, close with gratitude and a positive attitude. With this structure in mind, you’ll be well on your way to mastering the art of salary negotiation through email.

Salary Negotiation Email Samples

Salary Increase Due to Accomplishments

Dear [Manager’s Name],

I hope this email finds you well. I wanted to take a moment to express how grateful I am to be part of this team. Over the last year, I have been able to accomplish several goals and take on additional responsibilities. I believe my contributions have had a positive impact on the company and I feel it is time for us to discuss an increase in my salary to reflect these accomplishments.

Specifically, I have successfully completed three major projects that have brought in significant revenue for the company. Additionally, I have taken on a leadership role within the team and have been mentoring two new hires. I feel that these achievements warrant a salary increase of at least 10%.

I know that we both want what is best for the company and I believe that compensating me for the value that I bring to the team is in line with this goal. I would be grateful if we could discuss this further during our next one-on-one meeting.

Thank you for your consideration.

Best regards,

[Your Name]

Salary Negotiation for a New Job Offer

Dear [Hiring Manager’s Name],

Thank you for extending the job offer to me. I am very excited about the opportunity to work with your team and contribute to your company’s success. However, after considering the offer, I believe that we need to discuss the salary aspect further.

Based on my research for similar positions in the industry and my experience level, I believe that a salary of $70,000 is more aligned with the market rate. While I am excited about the position, I would be unable to accept the role at the proposed salary of $60,000.

I understand that budgets may be tight and that we all want what is best for the company. However, I feel it is important that I am adequately compensated for my skills and experience. Is there any flexibility to increase the salary offer to $70,000?

I look forward to hearing from you and appreciate your time and consideration.

Best regards,

[Your Name]

Negotiating Salary for a Promotion

Dear [Manager’s Name],

I hope this email finds you well. I wanted to take a moment to express my gratitude for the opportunity to work with such an amazing team. I have grown to love this company and the people in it. I have been with the company for three years and have worked hard to grow in my role, and I believe it is time for us to discuss a salary increase to reflect the promotion to [New Position].

I believe my experience and expertise in the field will be valuable assets in driving growth for the team, and I am excited to take on this new challenge. I have reviewed my responsibilities, and I understand that there will be additional demands on my time and expertise. I feel that a salary increase of at least 15% for [New Position] would be warranted to reflect the additional responsibilities and experience I bring to this role.

I look forward to discussing this further in our next one-on-one meeting and appreciate your time and consideration.

Best regards,

[Your Name]

Negotiating Severance Package

Dear [Employer’s Name],

I hope this email finds you well. It is with a heavy heart that I submit my resignation. Unfortunately, things have changed in my life that necessitates this move. I want to thank you for the opportunities and experiences you have provided, and I appreciate the time I have spent with the company.

As I transition out of the company, I wanted to bring up the topic of my severance package. I am aware that the standard policy is to receive 2 weeks of pay. However, I have dedicated many years to this company, and I would like to respectfully request that we discuss the possibility of increasing this to four weeks’ pay instead.

I have been a dedicated member of the team, and I believe this request is fair considering my contribution to the company during my tenure. I hope that you will consider this request and I look forward to hearing from you.

Thank you for your time and understanding.

Best regards,

[Your Name]

Negotiating for Additional Benefits

Dear [Manager’s Name],

I hope this email finds you well. I wanted to take a moment to thank you for being such a supportive manager and great leader. I have enjoyed working with you tremendously, and I am excited for what the future holds for our team.

As we discussed in our last one-on-one meeting, I am curious if there is any possibility to improve my current benefits package. Specifically, I am interested in gaining access to additional healthcare benefits such as dental, vision and prescription coverage.

I know that the company strives to take care of its employees and I hope that this request is something that we can work together on. Please do not hesitate to let me know if there is anything I can do to assist with the process.

Best regards,

[Your Name]

Negotiating for Increased Vacation Time

Dear [Manager’s Name],

I hope this email finds you well. As we enter another year, I am excited to work together on challenging projects and experiences that will enable us to grow and succeed as a team here at [Company Name].

As we have previously discussed, I would like to respectfully request some additional vacation days. As someone who is passionate about their work, a healthy work-life balance is crucial in making me the best employee I can be. With this in mind, I am requesting an additional five days of vacation. As I ensure that all my work will be completed before the vacation, I hope that this additional request will not be a problem.

I appreciate your time and consideration on this matter, and I hope to hear from you soon. Thanks again for being such a supportive leader.

Best regards,

[Your Name]

Negotiating After a Performance Evaluation

Dear [Manager’s Name],

Thank you for taking the time to review my performance and laying out your metrics of an A rating. It is in my opinion that my efforts during the year align quite well with the requirements you have established, and I would like to discuss the possibility of a salary increase to reflect my hard work.

I feel I have made great strides in areas like leadership, teamwork, and productivity, and the quality of my work has been recognized throughout the different projects that I have been assigned. I am hoping to get moved to a more senior position and would like to request a salary increase of at least 15%.

I have always felt that the company strives to take care of its employees and I hope that we can work together on this goal. I appreciate you taking the time to consider my request and I look forward to discussing this further at our next meeting.

Best regards,

[Your Name]

Tips for Writing a Salary Negotiation Email Sample

Writing a salary negotiation email can be a daunting task, especially if it’s your first time. Here are some tips that will help you craft a compelling email and increase your chances of getting the salary you desire:

  • Do your research: Before you send your salary negotiation email, make sure you have done your research. Look up industry standards, job openings and the company’s financial status. This information will give you leverage in the conversation.
  • Be confident but respectful: It’s important to be confident when negotiating your salary, but you should never be disrespectful. Remember to approach the negotiation as a conversation rather than a confrontation.
  • Focus on the value you bring: Make sure to highlight the value you bring to the company. Talk about your past accomplishments and your qualifications for the role. This will make you stand out from other candidates and justify your request for a higher salary.
  • Use facts and figures: Use data to back up your negotiation points. Provide examples of the success you’ve had in your previous positions that demonstrate how your skills and experience would add value to the company.
  • Be flexible: While it’s important to negotiate for a higher salary, it’s also important to be flexible. If the employer can’t meet your desired salary, you can consider asking for other benefits such as a bonus or additional vacation time.

When writing a salary negotiation email, keep in mind that you are essentially making a pitch to the employer. Your email should be well-written, concise and persuasive. Follow these tips and you’ll be well on your way to getting the salary you deserve.

Salary Negotiation Email Sample FAQs

What is a salary negotiation email?

A salary negotiation email is an electronic message sent by an employee to their employer to request a higher salary or better benefits package. It is a formal way to communicate your desire for a better compensation package and to express your worth.

When is the best time to send a salary negotiation email?

The best time to send a salary negotiation email is after a successful performance evaluation or when a new position or project is being offered. You should try to negotiate a salary before accepting a job offer or starting a new role as it will be harder to get what you want once you’ve started the job.

What should I include in my salary negotiation email?

You should include your current salary, the desired salary or increase, reasons why you deserve the increase, and any benefits or perks that you would like to negotiate. It is also essential to remain professional and respectful in your email.

How do I know what salary to ask for?

You can use online salary calculators or research the salary range for similar positions in your industry and location. It is also important to factor in your experience, skills, and education when determining your desired salary.

What if my employer declines my request for a higher salary?

If your employer declines your request for a higher salary, you can ask for other benefits such as flexible working hours or increased vacation time. If this is not an option, you may need to consider whether it is worth it to continue working for that company or explore other job opportunities.

How should I react if my employer comes back with a counteroffer?

You should carefully consider the counteroffer and make sure it meets your needs and goals. If you’re happy with the counteroffer, you can accept it, but if not, you can continue negotiations or explore other job opportunities.

What if I am not comfortable negotiating my salary through email?

If you aren’t comfortable negotiating your salary through email, you can request an in-person or virtual meeting with your employer. It is essential to remain confident and professional during the negotiation, regardless of the format.

Thanks for Stopping By!

We hope this salary negotiation email sample has been useful for your needs. Remember to always go into a negotiation knowing your worth, and don’t be afraid to advocate for yourself. We know the job search process can be tough, but we’re here to help. Don’t hesitate to visit our site again soon for more articles and resources to guide you through the job hunt. Happy negotiating!