Have you ever found yourself in a position where you’re unable to request a PSA certificate for a vital event due to unforeseen circumstances? Whether it’s passport renewal, visa application, or mere record-keeping purposes, securing PSA documents is essential for many reasons. However, sometimes we might not be able to request them ourselves, and that’s where authorization letters come in handy.
Authorization letters are formal documents that allow a trusted individual to collect and request PSA certificates on your behalf. In cases where you’re unable to appear in person, an authorization letter is a vital tool to get the necessary paperwork done.
So, what exactly is an authorization letter for PSA requests, and how do you write one? Well, we’ve got you covered! In this article, we’ll provide you with an explanation of authorization letters for PSA requests and examples of how to write them. You’ll also have the flexibility to edit the samples to suit your needs.
Here’s an example of an authorization letter for PSA requests:
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[PSA Office Address]
[City, State ZIP Code]
Dear Sir/Madam,
I hereby authorize [Authorized Person’s Name] to request and collect my PSA certificate for [Event mentioned in the Certificate] on my behalf. Please provide [Authorized Person’s Name] with all the necessary assistance and documentation required to expedite the process.
Enclosed are the following documents that support this request:
– Photocopy of my valid government-issued ID
– Photocopy of [Authorized Person’s Name] valid government-issued ID
– Letter of authorization signed by me
Please do not hesitate to contact me if you need additional documentation or information.
Thank you for your prompt assistance in this matter.
Sincerely,
[Your Name and Signature]
There you have it, a sample authorization letter for PSA requests. Remember, if you’re unable to request PSA certificates in person, an authorization letter is a useful option to get the job done. So, feel free to use our example as a guide and edit it as necessary to suit your needs.
The Best Structure for Sample Authorization Letter for PSA Request
When requesting for a PSA (Philippine Statistics Authority) document such as a birth certificate or marriage certificate, it is sometimes necessary to authorize someone else to retrieve the document on your behalf. This is where an authorization letter comes in. Writing an effective and clear authorization letter can ensure a smooth and hassle-free process when obtaining your PSA documents.
The structure of a sample authorization letter for PSA request should have the following components:
- Heading: The first line of the letter should have a heading indicating the purpose of the letter. It must be clear, concise and include the name of the document that needs to be retrieved.
- Recipient Information: After the heading, include the name and address of the department where the document will be retrieved. Include the name of the person you are authorizing in this section of the letter.
- Authorization Statement: This is the most crucial part of the letter. In this section, you need to state your full name, address and relationship to the person you are authorizing. It is important to include the purpose of the authorization, which is to retrieve the PSA document. State the name of the person you are authorizing and specify which document they are authorized to retrieve. You must also include the date range within which they are permitted to retrieve the document if applicable.
- Signatures: The letter should be signed by both the authorizing party and the authorized party. It should also include the date when it was signed to establish when the authorization will begin.
- Contact Information: Finally, include your contact information such as your phone number and email address in case the department needs to contact you for any reason.
Keep in mind that the authorization letter must be printed on a letterhead that contains your personal information, such as your name, address, contact number, and email address. Your letter must be precise, clear, and free of ambiguity. Avoid using complex language and technical terms that may not be familiar to the person reading your letter.
By following a clear and straightforward structure and writing in a concise and easy-to-understand language, you can create a sample authorization letter for PSA request that will help you obtain your required document with ease. Remember to be courteous and professional when addressing the recipient, and keep the tone formal and respectful throughout your letter.
Seven Sample Authorization Letters for PSA Request
Authorization Letter for PSA Request due to Change of Name
Greetings!
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my Certificate of Live Birth from the Philippine Statistics Authority (PSA) due to a change of name. My previous name was [Your Previous Name], and my current name is [Your Current Name].
The purpose of this PSA request is to update my identification documents to reflect my current legal name. As proof of my identity, I am attaching a valid government-issued ID and a copy of the court order or deed poll showing the name change.
Thank you for your assistance in this matter.
Respectfully,
[Your Name]
Authorization Letter for PSA Request for Marriage Certificate
Dear Sir or Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my marriage certificate from the Philippine Statistics Authority (PSA). My spouse’s name is [Spouse’s Name], and our marriage took place on [Marriage Date] in [Marriage Location].
The purpose of this PSA request is to obtain a copy of the marriage certificate for legal transaction purposes. As proof of our identity, we are attaching a valid government-issued ID.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Authorization Letter for PSA Request for Birth Certificate as Required Document for Travel
Dear PSA Officer,
This letter serves as my written authorization for [Authorized Person’s Name] to request a copy of my birth certificate from the Philippine Statistics Authority (PSA). I am in need of the birth certificate for travel purposes, and it is one of the required documents for my passport application.
Please be informed that my full name is [Your Name], and my date of birth is on [Birthdate]. I am also including my mother’s maiden name as identification. As proof of identity, I am attaching a valid government-issued ID.
Thank you for your assistance in this matter.
Respectfully,
[Your Name]
Authorization Letter for PSA Request for Death Certificate
Dear PSA Officer,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of the death certificate of my [Family Member’s Name] from the Philippine Statistics Authority (PSA). [Family Member’s Name] passed away on [Death Date], and the purpose of this PSA request is to obtain proof of death for legal purposes.
Please be informed that as proof of identity, we are attaching a valid government-issued ID, as well as the deceased’s birth certificate and any other necessary documents.
Thank you very much for your assistance in this matter.
Sincerely,
[Your Name]
Authorization Letter for PSA Request for Certificate of No Marriage Record
Dear PSA Officer,
This letter serves as my written authorization for [Authorized Person’s Name] to obtain a certificate of no marriage record from the Philippine Statistics Authority (PSA). The purpose of this PSA request is to prove that I have not been previously married and present it as a requirement for my upcoming wedding.
As proof of my identity, I am attaching a valid government-issued ID and the necessary documentation to confirm my civil status.
Thank you for your assistance in this matter.
Respectfully,
[Your Name]
Authorization Letter for PSA Request for Certificate of Live Birth for Employment
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a copy of my Certificate of Live Birth from the Philippine Statistics Authority (PSA) for employment purposes. I am able to work for a new company, and my employer requires this document as part of their pre-employment procedures.
As proof of my identity, I am attaching a valid government-issued ID. Kindly forward the Certificate of Live Birth directly to my employer as soon as possible.
Thank you for your time and assistance with my request.
Best regards,
[Your Name]
Authorization Letter for PSA Request for Certificate of No Marriage Record for Immigration
Dear Sir or Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to request a certificate of no marriage record from the Philippine Statistics Authority (PSA) for immigration purposes. I am an applicant for permanent residency in a foreign country, and this document is required as part of my visa application.
As proof of identity, I am attaching a valid government-issued ID, as well as the necessary documentation to confirm my civil status. Please forward the certificate directly to the immigration office in charge of my application.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
How to Write a Sample Authorization Letter for PSA Request
Are you planning to request for a Philippine Statistics Authority (PSA) document but cannot go to their office? No worries! You can establish someone in your place by making an authorization letter. This letter can include all the necessary information pertaining to your request and the authorized party. Here are some useful tips to help you draft an effective authorization letter for PSA request:
Specify the document that you need to request
It is important to state clearly the document that you want to request. PSA offers a variety of documents, such as birth, marriage, and death certificates, CENOMAR, and more. Be specific and indicate the purpose of your request. This way, the authorized person will know exactly what to request on your behalf.
Provide the complete name of the authorized person and his/her relationship to you
You should indicate the complete name of the person you are authorizing to retrieve your PSA document and his/her relationship to you. This information will help the PSA officer identify if the person is qualified to collect the document. The authorized person should also present an ID that shows he/she is a relative or an authorized representative, depending on the document being requested.
Include your complete name and other personal information
Your name and personal information are essential in your authorization letter. This includes your complete name, birth date, address, and contact details. These pieces of information will help the PSA officer verify if you are indeed the owner of the document being requested.
Sign the letter and provide a copy of your valid ID
To make your authorization letter binding, you should sign it and provide a copy of your valid ID. Your signature is proof that you agreed on the terms of the authorization letter and that you granted permission to your representative to request the document on your behalf. On the other hand, your valid ID will help the PSA officer authenticate your identity for the release of your requested document.
Keep the authorization letter simple and concise
Lastly, make sure that your authorization letter is simple and concise. Avoid lengthy explanations and use formal sentences. Double-check your letter for grammatical errors and wrong information. A well-written authorization letter can save you effort and time in requesting PSA documents.
Remember that making an authorization letter is a good alternative for people who cannot go to the PSA office. By following the tips mentioned above, you can make a sample authorization letter for PSA request that is clear, concise, and legally binding.
Frequently Asked Questions about Sample Authorization Letter for PSA Request
What is a PSA Request?
A PSA or Philippine Statistics Authority request is a document request for vital records such as birth certificates, marriage certificates, and death certificates.
What is an Authorization Letter for PSA Request?
An Authorization Letter for PSA Request is a legal document that authorizes a third party to request PSA documents on your behalf.
Why do I need an Authorization Letter for PSA Request?
You need an authorization letter if you are unable to request a PSA document yourself. For example, if you are out of the country or unable to physically visit a PSA office.
What information should I include in my Authorization Letter for PSA Request?
You should include your full name, birth date, and contact information along with the name, birth date, and contact information of the person authorized to request the PSA document. You should also clearly state the purpose of the request.
Can I authorize more than one person to request my PSA documents?
Yes, you can authorize more than one person to request your PSA documents. Simply include all necessary information for each authorized party in your authorization letter.
Do I need to provide any identification documents with my Authorization Letter for PSA Request?
Yes, you should include a copy of your valid identification document with your authorization letter to prove your identity and relationship to the request.
How do I submit my Authorization Letter for PSA Request?
You can submit your authorization letter to the authorized party who will physically go to the PSA office or you may also opt to submit it online together with the other documents needed for the request.
Good luck with your PSA request!
I hope this article was able to help you in writing an authorization letter for your PSA request. Thank you for taking the time to read this article and I hope that you were able to glean useful information from it. Remember to always keep a copy of your authorization letter for future reference. Also, be sure to visit again later for more practical tips and advice. Have a great day and happy requesting!