15 Sample Email Closing Lines to Leave a Lasting Impression

Do you find it hard to come up with closing lines for your emails? It can be a challenge to find the perfect words to wrap up your message in a way that’s professional, polite, and impactful. But fear not – I’ve got you covered with some sample email closing lines that you can easily edit to fit your needs.

Whether you’re reaching out to a potential client, following up with a colleague, or sending a thank you note, the way you close your email can leave a lasting impression. So why settle for a generic sign-off when you can use one of these options instead:

1. Best regards,
2. Warmly,
3. Sincerely,
4. Cheers,
5. Thank you,
6. Take care,

These phrases are classic for a reason – they’re simple, versatile, and easy to customize. But if you’re feeling more adventurous, here are a few more creative options to consider:

1. Can’t wait to hear from you soon,
2. Until our next conversation,
3. All the best to you and yours,
4. Wishing you a great day,

With these examples, you can mix and match to find your ideal closing line that fits the tone and context of your email. Don’t be afraid to get creative and switch things up to make your message stand out.

So next time you’re struggling to find the perfect way to end your email, refer back to these sample email closing lines and edit them as you see fit. Your recipients will appreciate the effort, and who knows, it just might lead to stronger connections and better outcomes.

The Best Structure for Sample Email Closing Lines

If you are looking for the best way to end an email, you’re in the right place. In today’s business world, email has become the primary mode of communication between professionals. Therefore, it’s essential to give appropriate importance to how you close an email. The closing line is your last chance to leave a lasting impression with your recipient. A well-crafted closing line can help you convey the right tone of voice, show appreciation, and strengthen your relationship with the recipient. In this article, we will discuss the best structure for sample email closing lines, following Tim Ferriss’ writing style.

The first thing to consider is how to start your email closing line. A great start for it is by expressing gratitude. Use formal or informal expressions that match the tone of your relationship with the recipient. For instance, if you are writing to a client, consider using thank you or sincerely, along with your name, title, and contact details. It conveys respect and strengthens your professional relationship.

The next step is to include a call-to-action. A call-to-action is a statement that encourages the reader to take an essential action after reading your email. It could be anything like setting up a meeting, providing feedback, or asking for clarification. A call-to-action shows that you are proactively interested in nurturing a relationship with the recipient. Avoid sending generic closing lines like “Best regards” or “Take care,” which lack context.

Another way to end your email closing line is by providing a brief summary. A summary should restate the key points discussed in your email concisely. It assures the recipient that you understand their situation and have suggested a viable solution. A summary can also show that you value their time and that you want them to know that you were attentive to their needs. It’s a perfect way to leave a great last impression on them.

In conclusion, crafting the perfect email closing line requires understanding the context of each interaction you have. By using the right combination of gratitude, call-to-action, and summary, you can leave a lasting impression on your recipient. Following Tim Ferriss’ writing style, you can communicate your appreciation effectively, propel the conversation forward and leave a memorable impression.

Email Template – Closing Line

Thank You Follow-Up

Dear [Name],

Thank you so much for taking the time to meet with me yesterday. I thoroughly enjoyed our conversation and appreciate your sharing of valuable insights. I hope that we can continue our collaboration in the future.

All the best,

Your Name

Job Inquiry

Dear [Name],

Thank you for considering my application for the [Job Position] role. I am excited for the opportunity to bring [specific skill or experience] to your company. Please let me know if there is any additional information I can provide to support my candidacy.

Best regards,

Your Name

Networking Request

Dear [Name],

It was great to meet you at the [Event Name] conference this past weekend. I am very interested in learning more about your work in [Industry/Field] and would love to discuss any potential opportunities or collaborations. Would you be available for coffee or a brief call next week?


Your Name

Customer Follow-Up

Dear [Name],

Thank you so much for your recent purchase with us. We hope that you are enjoying your [Product/Service]. If you have any questions or concerns, please don’t hesitate to reach out. We appreciate your business and look forward to serving you again in the future.


Your Name

Reference Letter for an Employee

Dear [Name],

I am writing to wholeheartedly recommend [Employee Name] for any future opportunities. As their [Job Title] for the past [time period], I have had the pleasure of working closely with them and observing their remarkable work ethic, attention to detail, and creativity firsthand. They always went above and beyond my expectations and I am confident that they will continue to excel in whatever they choose to do.


Your Name

Decline a Job Offer

Dear [Name],

Thank you so much for offering me the position of [Job Title] at your company. I am honored and grateful for the opportunity to join your team. However, after careful consideration, I have decided to decline the offer at this time.

Thank you once again for your time and consideration. I wish you and your company all the best.

Best regards,

Your Name

Apology for Mistake Made

Dear [Name],

I am writing to apologize for the mistake I made with [specific issue]. I deeply regret any inconvenience or frustration this may have caused. Rest assured that I am taking steps to ensure that this does not happen again in the future.

If there is anything further that I can do to rectify the situation, please let me know. Thank you for your understanding.


Your Name

Tips for Effective Email Closing Lines

Email closing lines may be a small part of your message, but they are not to be overlooked. These few words can leave a lasting impression on the recipient and may even determine the success of your message. Here are some tips to make your email closing lines more effective:

  • Keep it concise: Your email closing should be brief and to the point. Aim for no more than three lines. Anything longer can come across as insincere or even pushy. Keep in mind that many people receive dozens if not hundreds of emails daily and don’t have the time or patience for lengthy closings.

  • Use a call-to-action: End your email with a clear call-to-action. This not only prompts the recipient to take action but also gives your message a purpose. Whether it’s asking for a meeting or a reply, making it explicit can increase your chances of getting a response.

  • Personalize it: If you’re writing to someone you know, use a more personal closing line. This shows that you care and are not simply sending a mass email. Adding a simple “take care” or “have a good day” can make a big difference in the recipient’s perception of you.

  • Avoid overused phrases: Certain closing lines like “sincerely” or “best regards” have been used so often that they have lost their impact. Try to be creative and use something different that fits your message and personality. Just don’t be too informal or casual if you’re emailing someone in a professional setting.

  • Include your name and contact info: Make sure to sign off with your name and any relevant contact information. This not only adds a personal touch but makes it easier for the recipient to get in touch with you if necessary. It also shows that you are open to further communication.

By following these tips, you can make your email closing lines more effective and leave a positive impression on the recipient. Remember to keep it concise, use a call-to-action, personalize it, avoid overused phrases, and include your name and contact information. With a little effort and creativity, your email closing lines can make all the difference.

Frequently Asked Questions (FAQs) on Sample Email Closing Lines

What are some popular email closing lines?

There are many popular email closing lines that you can use. Some examples include “Best regards,” “Sincerely,” “Thanks,” “Take care,” and “Yours truly.”

When should I use a formal email closing line?

You should use a formal email closing line when you are writing a professional email to someone you don’t know very well or to someone in a higher position than you. Formal closing lines include “Best regards,” “Sincerely,” and “Yours truly.”

When should I use an informal email closing line?

You should use an informal email closing line when you are writing to someone you know well or when the email is more casual in nature. Informal closing lines include “Cheers,” “Take care,” and “Thanks.”

Can I use multiple email closing lines?

It is not recommended to use multiple email closing lines. Stick to one closing line to keep your email professional and concise.

What are some email closing lines to avoid?

There are some email closing lines that you should avoid using, such as “TTYL,” “Later,” “Peace out,” and “Love.”

Should I use a comma after the closing line?

Yes, always use a comma after your email closing line and before your name. For example, “Best regards, John Doe.”

What if I don’t know the recipient’s name?

If you don’t know the recipient’s name, you can use “Dear Sir/Madam” as a salutation and then use a formal closing line such as “Sincerely” or “Yours truly.”

Wrap it Up

And that’s a wrap! I hope you found these sample email closing lines helpful for your future correspondence. Remember to choose a closing that suits both the tone of your email and your relationship with the recipient. Thanks for reading, and come back soon for more tips on navigating the world of communication.