Effective Sample Email for Submitting Application: Template and Tips

Are you tired of spending hours crafting the perfect job application email, only to receive radio silence in return? Well, let me let you in on a little secret: submitting a stellar application is only half the battle. The other half is crafting an email that will grab the attention of the hiring manager and leave them eager to learn more about you.

So, to save you time and frustration, I’ve put together a collection of sample emails for submitting your job application. These templates are designed to help you stand out from the crowd and make a memorable first impression. Of course, you’ll need to customize them to fit your unique situation, but they serve as a starting point to get your creative juices flowing.

Whether you’re applying for your dream job or simply looking to make a career change, these email templates will help you land the interview you deserve. So what are you waiting for? Read on and start crafting the perfect email to accompany your application.

The Best Structure for a Winning Job Application Email

Are you struggling to compose a job application email that captures the attention of hiring managers? If so, you’re not alone. Many job seekers find it challenging to nail the right structure and tone for their email applications. However, with a little guidance, you can create an email that stands out and boosts your chances of landing an interview. Here’s the best structure to follow when writing a job application email.

Start with a strong subject line that summarizes your message. The hiring manager will likely have many emails to go through, so make sure your subject line grabs their attention. For example, if you’re applying for a social media manager position, your subject line could be “Experienced Social Media Manager Applying for X Role.”

Next, address the hiring manager by name in the opening line. This shows that you’ve done your research and are serious about the opportunity. If you don’t know the hiring manager’s name, use a professional greeting like “Dear Hiring Manager.”

Your opening paragraph should be concise and engaging. Start with a hook that highlights your relevant skills or experiences. For example, “As an accomplished social media manager with five years of experience, I’m excited to apply for the X role at your organization.”

Then, move onto the body of your email. This is where you can elaborate on your skills and experiences. It’s essential to tailor your email to the job description by highlighting specific qualifications that match the requirements. Use facts, numbers, and results to showcase your past achievements and demonstrate your potential value to the company. However, keep in mind that hiring managers receive many emails, so avoid overwhelming them with too much information. Keep your paragraphs short and use bullet points to break up the text.

Finally, close your email with a call-to-action that encourages the hiring manager to respond. For example, “I would appreciate the opportunity to discuss my qualifications further in an interview. Please let me know if you have any additional questions or would like to schedule a call.” End your email with a professional sign-off, such as “Best regards” or “Sincerely.”

In conclusion, by following this email structure, you can make a lasting impression on hiring managers and improve your chances of landing an interview. Don’t forget to proofread your email before hitting send, as typos and grammar mistakes can undermine your professionalism. Good luck with your job search!

Email Sample for Submitting an Application

Job Application Submission


I am writing to submit my application for the open position advertised on your website. I possess the necessary skills and experience required for the role. I have enclosed my resume, cover letter and the necessary supporting documents required for the position.

During my time as (previous job title), I have gained valuable (skill/experience) that will enable me to excel in this role. I am excited about the opportunity to bring my skills, experience and passion to your team.

Thank you for considering my application. I look forward to the chance to discuss my candidacy further with you.

Best regards,

Your name

Graduate School Application Submission

Dear Admissions Committee,

I am writing to express my interest in the (specific graduate program) offered at (university/college). My qualifications and experience make me an ideal candidate for the program.

As an undergraduate student, I majored in (major) with a focus on (specific field/subject). This, coupled with my (relevant experience), has equipped me with the necessary skills to thrive in this program. I have enclosed my transcripts, letter(s) of recommendation, and personal statement for your review.

Thank you for considering my application. I look forward to the opportunity to further discuss my candidacy and the program with you.


Your name

Internship Application Submission

Dear Hiring Manager,

I am writing to apply for the internship program at (company). I am excited about the opportunity to gain valuable experience in (specific field/industry).

As a (current student/graduate) with a passion for (specific field), I believe that (company’s) internship program will offer me a valuable opportunity to gain hands-on experience in the industry. I have attached my resume, cover letter, and any other supporting documents required for the position.

Thank you for considering my application. I am excited about the possibility of joining your team and contributing my skills and enthusiasm to the organization.

Thank you for your time,

Your name

Scholarship Application Submission

Dear Scholarship Committee,

I am submitting my application for the (specific scholarship) offered by (organization/institution). I believe that my academic and personal achievements make me a strong candidate for this award.

I am currently a (current academic level) studying (field/major) at (university/college). I have maintained a (GPA) and have been actively involved in (extracurricular activities/community service/or research). My passion for (specific field/area of interest) has led me to pursue this scholarship, and I have attached all the required documents to support my application.

Thank you for your consideration of my application. I appreciate the opportunity to apply for this scholarship and look forward to hearing back from you soon.


Your name

Volunteer Work Application Submission

Dear Volunteer Coordinator,

I am writing to apply for the volunteer position at (organization). I believe that my skills and enthusiasm would be a great asset to your team.

I have been interested in (specific cause) for a long time, and volunteering at (organization) presents the perfect opportunity to actively contribute to the community. My background in (relevant experience/skills) has prepared me for working effectively with the team to create positive change.

Thank you for considering my application. I am excited about the possibility of volunteering at your organization and making a meaningful impact on the community.

Best regards,

Your name

Loan Application Submission

Dear Loan Officer,

I am submitting my loan application in the hope of being approved for the (specific loan). I have enclosed all the necessary documents required to apply for the loan.

(Optional) I feel confident in my ability to repay this loan, and I humbly request you to grant it and help me achieve my (specific goal/plan).

Thank you for your time and considering my application.


Your name

Leave Application Submission

Dear (company name) HR Manager,

I am writing to formally submit my request for the (specific leave) from (start date) to (end date) for (specific reason). I have attached any necessary documents to support my application.

(Optional) I have completed all the necessary tasks required to make my time off as smooth as possible for the team.

Thank you for considering my request. I look forward to your reply.


Your name

Tips for Submitting Your Job Application Via Email

Submitting a job application via email is a common practice in today’s digital age. However, it’s important to remember that the same professionalism and attention to detail that would be applied to a physical application must be applied to an email submission as well. Here are some tips to keep in mind:

  • Use a professional email address: Ensure that the email address you use is professional and appropriate. Using your personal or outdated email address can reflect badly on your application. Consider creating an email account dedicated specifically to job applications.
  • Use a clear and concise subject line: Your subject line should be clear and to the point. Use the job title and your name to ensure your email isn’t lost among other application emails.
  • Address your email correctly: Address your email to the correct person or department, and use proper titles and names. This shows that you have taken the time to research the company and its employees.
  • Keep your email brief and professional: Avoid rambling or including unnecessary information. Your email should be professional, polite, and to the point. Introduce yourself, state the position you’re applying for, and attach your application materials.
  • Include a professional signature: End your email with a professional signature that includes your name, phone number, and any other relevant contact information. This makes it easy for the employer to contact you.
  • Double check for spelling and grammatical errors: Before hitting the send button, make sure to double check for any spelling or grammatical errors. This shows attention to detail and professionalism on your part.
  • Confirm receipt of your application: A few days after sending your application, you can follow up with the employer to confirm that they have received it. This shows your enthusiasm and interest in the position.

By following these tips, you can ensure that your email application is professional, attention-grabbing, and makes a positive impression on the employer.

Frequently Asked Questions about Sample Email for Submitting Application

What should be the subject line of the email?

The subject line should clearly indicate that you are submitting an application, and if possible, include the job title or job code of the position you are applying for. For example, “Application for Marketing Manager Position – Job Code MM2022.”

How should I address the recipient of the email?

Start with a formal salutation such as “Dear Hiring Manager” or “Dear Recruiter.” If you know the name of the person you are addressing, you can use their name instead.

What should I include in the body of the email?

In the body of the email, you should introduce yourself, mention the position you are applying for, and briefly explain why you are a good fit for the role. You can also attach your resume and cover letter to the email.

Should I write a separate email for each application?

Yes, it is recommended to write a separate email for each application. This will help you to personalize the email and show that you have taken the time to research the company and position.

Is it necessary to follow up after submitting the application?

It is not necessary to follow up after submitting the application, but it can show that you are enthusiastic and interested in the position. You can send a brief email or call the company after a week or two to inquire about the status of your application.

What should I do if I made a mistake in my application?

If you made a mistake in your application, you can send a follow-up email or call the company to explain the mistake and provide the correct information. It is better to address the mistake proactively than to wait for the company to discover it.

How soon can I expect to hear back from the company?

It depends on the company’s hiring process and the number of applications they receive. Some companies may respond within a few days, while others may take several weeks. If you have not heard back after two weeks, it is appropriate to follow up with a brief email or call.

Thanks for Reading!

Thanks for taking the time to read my sample email for submitting a job application. I hope it was helpful and gave you some ideas for crafting your own message. Remember, the key is to keep it simple, clear, and professional. As always, be sure to proofread and edit before hitting send. Feel free to visit again later for more career tips and advice. Best of luck with your job search!