Sample Email for Unpaid Overtime: How to Request Fair Compensation

Do you feel like you’re putting in more hours than you’re getting paid for? Are you struggling to make ends meet because you’re not being compensated for the overtime that you’re working? If you’re in this situation, you’re not alone. Many people are unclear on what their rights are when it comes to unpaid overtime, and they don’t know how to approach their employer about the issue.

The good news is that there are ways to address this problem. If you’re looking to ask your employer to pay you for the overtime that you’ve worked, you don’t have to start from scratch. There are sample emails available that you can use as a guide when crafting your own message. These samples provide a framework for how to discuss unpaid overtime with your employer in a professional and courteous manner.

Of course, these samples are just a starting point. You’ll need to personalize your message so that it reflects your own unique situation and concerns. But having a sample to work with can help you stay focused and organized as you draft your own email.

If you’re ready to tackle the issue of unpaid overtime, take a look at some of the sample emails that are available. Use them as inspiration for your own message, and don’t be afraid to make modifications as needed. With a little bit of persistence and a well-crafted email, you may be able to get the compensation that you deserve.

The Perfect Email Structure for Requesting Unpaid Overtime

As an employee, it’s important to communicate effectively with your employer about any concerns you may have – including unpaid overtime. However, crafting the perfect email to address this issue can be intimidating. To help with this, we’ve broken down the key elements of an effective email that will get results.

1. Start with a Clear Subject Line: Your subject line should clearly express the purpose of your email. For example, “Request for Unpaid Overtime” or “Clarification on Unpaid Overtime”. This makes it easier for your employer to identify the topic of your email and respond accordingly.

2. Introduce Yourself and Your Concerns: Start your email by introducing yourself and your role in the company. Briefly explain why you’re reaching out, such as “I’m writing to clarify the company policy on unpaid overtime”. This sets the tone for the rest of your email and lets your employer know what to expect.

3. Provide Context: This is an opportunity to explain why you believe you’re entitled to receive unpaid overtime. Provide specific examples of when you worked overtime and what tasks were completed during that time. Be sure to mention any relevant policies or agreements that support your claim.

4. Be Concise and Professional: Keep your email short and to the point. Avoid using emotional language or making demands. Use a professional tone and avoid using aggressive language that could damage your working relationships.

5. Request a Response: End your email by requesting a response. This encourages your employer to take action and allows you to follow up if necessary. Be specific about when you’d like a response as this helps to manage expectations.


When requesting unpaid overtime, it’s important to communicate your concerns effectively. By using these key elements, you can craft an email that is clear, concise, and professional. Remember to provide context, be specific about your concerns, and request a response to ensure that your concerns are addressed in a timely manner. With this approach, you can navigate the issue of unpaid overtime effectively and protect your rights as an employee.

Sample Email Letter Templates for Unpaid Overtime

Unforeseen Circumstances


I am writing this letter to you to request the reimbursement of my unpaid overtime. Due to a sudden emergency that occurred at home, I had to take some time off work to deal with the situation, which caused me to miss several days of work. As a result, I had to work extra hours to make up for the lost time to ensure my workload was up to date with the company’s standard.

I would be very grateful if you could approve my request for unpaid overtime reimbursement. I assure you that I will continue to work hard and give my best to the company.

Thank you for your understanding and support.

Best regards,

Work Travel Time

Dear HR Manager,

I am writing to request reimbursement for my unpaid overtime. As the lead representative for the company’s overseas project, I have had to travel frequently to get the project started. The project has been rewarding, but it has also resulted in me working long hours to fulfill the company’s expectations.

I hope you understand the effort and energy that I have put into this project, and I therefore kindly ask you to consider reimbursing me for my extra hours of work time. Your approval would mean a lot to me and help boost my motivation to keep pushing forward.

Thank you for your understanding.

Best regards,

Client Obligations


I am writing this letter to request for unpaid overtime reimbursement due to client commitments. As you are aware, we have been working closely with our largest client for some time and fulfilling their obligations has been an utmost priority. I have been putting in extra hours to keep things running smoothly and meeting all their expectations.

Therefore, I am writing to kindly ask for your approval of my overtime hours. I appreciate your understanding and support in ensuring the success of our projects.

Thank you for your consideration.


Special Projects

Dear Manager,

I am writing this letter to request the reimbursement of my unpaid overtime hours in relation to the special project I took on last month. I was excited to work on this project, but it required me to work additional hours. We were understaffed, and I did not want to let the project down or jeopardize the company’s reputation.

I hope you can appreciate the extra effort and time put in to accomplish the project. Your kind approval of my overtime hours would be most appreciated.

Thank you for your support in advance.

Best regards,

Staffing Shortfall

Dear HR Manager,

I am writing this letter to request unpaid overtime reimbursement due to the temporary shortfall in staffing. Due to several employees taking leave, I had to take on additional responsibilities to ensure the department ran smoothly and the company maintained its standards.

It was a challenging time working extra hours, but your support and understanding would be highly appreciated. I hope my efforts and commitment to the company are evident, and I would kindly request your approval of my overtime hours.

Thank you for your understanding.


Technology Challenges

Hello Manager,

I am writing this letter to request reimbursement of my unpaid overtime for the past month. Due to technology challenges that the entire company faced, we had to put extra effort to fix them in a timely manner. As a result, I put in extra hours to ensure we caught up with the disrupted schedule and completed the work within the timeframe.

Your approval of my overtime reimbursement would be greatly appreciated, and I would like to thank you for your comprehension and support.

Best regards,

Unforeseen Workplace Risks

Dear HR Department,

This letter serves as a request for the reimbursement of unpaid overtime that I worked after an unforeseen workplace risk occurred. There was an issue in the workplace that required a quick and efficient resolution, and I had to work additional hours to ensure the situation was effectively managed and controlled.

I am grateful for your comprehension of this unforeseen incident, and your approval of the reimbursement would mean a lot to me. Thank you for your understanding.


Tips for Writing an Email Requesting Unpaid Overtime

Asking for unpaid overtime can be a delicate subject to approach. It is important to present your request in a professional and respectful manner. Here are a few tips to help you craft an effective email:

  • Be clear and concise: Make sure your email reflects your request for unpaid overtime clearly and in a concise manner. Avoid beating around the bush and get straight to the point.
  • Provide context: Be sure to provide context to your request. Explain why the extra work is necessary and how it will benefit the company.
  • Show gratitude: Remember to show gratitude for your employer and their understanding. Be sure to express appreciation for their time and consideration for your request.
  • Offer a solution: Provide a viable solution that can help your organization meet its goals. Offer specific details on how you plan to carry out the work and how it can be done more efficiently.
  • Be open to negotiation: Be open to negotiating your request. Be prepared to compromise, and if possible, suggest a flexible solution that can benefit both parties.

Remember, unpaid overtime requests are delicate situations that require careful consideration and tactful communication. Be sure to follow the above tips to ensure a smooth and successful outcome.

FAQs related to sample email for unpaid overtime

What is an email for unpaid overtime?

An email for unpaid overtime is a formal request sent by an employee to their employer, asking for compensation for overtime work that they have done but haven’t been paid for yet.

What should I include in the email for unpaid overtime?

You should include the details of your overtime work, the hours you worked, the dates, and your confirmation that you haven’t been paid for it. You should also mention the labor laws that state you should be paid for all of your work hours. You can use a template or sample email to make sure you include all the necessary information.

Is it legal to request unpaid overtime in an email?

Yes, it is legal to request unpaid overtime compensation from your employer, as long as you haven’t agreed to work for free. You have the right to be paid for all the hours that you work, including overtime. Make sure you check your labor laws and company policies first.

What should I do if my employer denies my request for unpaid overtime compensation?

If your employer denies your request for unpaid overtime, you may decide to escalate the issue by filing a complaint with the labor department or seeking legal advice. Make sure you keep records of your work hours and the email correspondence with your employer.

Can an email for unpaid overtime hurt my relationship with my employer?

An email for unpaid overtime shouldn’t damage your employer-employee relationship. It is your right as an employee to be paid for all the hours that you work. Make sure to be polite and professional in your tone and explain your request and the reasons behind it clearly.

When should I send an email for unpaid overtime?

You should send an email for unpaid overtime compensation as soon as you realize that you haven’t been paid for all the hours that you’ve worked. It’s best to address the issue as soon as possible and not wait until it piles up.

Where can I find a sample email for unpaid overtime?

You can find a sample email for unpaid overtime compensation online by searching for templates or guides. Make sure to edit the email to suit your specific situation and company policies.

Thanks for Reading, See You Soon!

I hope this sample email for unpaid overtime helps you in requesting for the hard work you put in. Remember to never feel shy or embarrassed about asking for what you are owed and ensure you communicate clearly and professionally. I appreciate you taking your time to read through and I hope you visit again to learn more, have a great day!