Are you tired of working in an office setting? Do you wish you could work from home and enjoy the comforts it brings? Well, you’re in luck! In the wake of the current pandemic, many companies have been forced to implement work-from-home policies as a precautionary measure for their employees. But what happens when that initial period is over, and you’re still not ready to return to the office? That’s where a well-crafted email for a WFH extension comes in.
Not sure how to write one? Don’t worry, we’ve got you covered! We’ve gathered some sample emails for a WFH extension that you can use as templates and edit as needed. These examples can help you express your desire to continue working remotely in a clear and concise manner.
Imagine no longer having to worry about long commutes or wasting valuable time dressing for the office. With a WFH extension, you can continue enjoying the benefits of remote work, such as a better work-life balance and increased flexibility.
So don’t wait any longer, take your work life into your own hands! Use our sample emails for WFH extension and give yourself the freedom to work from home a little longer. Trust us, your productivity and overall well-being will thank you.
The Best Structure for a Sample Email Requesting WFH Extension
Working from home (WFH) has become increasingly popular and necessary due to the pandemic situation. However, there might come a time when you need to extend your WFH period due to various reasons, such as health concerns, unsafe commuting, or family responsibilities.
When you write an email requesting a WFH extension, it’s essential to use a clear and concise structure that explains your situation and needs. Here are some tips to help you create an effective email structure:
1. Start with a clear and concise statement: Begin your email with a brief statement of your request. For example, “I am writing to request an extension of my WFH period due to health concerns.” This opening sentence sets the tone for your email and helps the recipient understand the purpose of your message.
2. Explain why you need the extension: In the next paragraph, provide details about why you are requesting a WFH extension. Make sure to be specific and provide relevant information. For example, if you are requesting an extension due to health concerns, explain the details of your condition and how continuing to work from home will benefit your recovery.
3. Provide solutions or alternatives: If your request for an extension is going to impact your work, it’s essential to provide solutions or alternatives to minimize disruptions. For example, if you are unable to attend in-person meetings, mention that you can participate via video conference calls.
4. Express gratitude and offer to discuss further: In the final paragraph, express gratitude for the WFH opportunity and employer’s understanding. Also, offer to discuss the extension further if needed. For example, “I appreciate your understanding and the opportunity to work from home. Please let me know if there’s anything else I can provide to support this request, and I am happy to discuss it further. Thank you for your time and consideration.”
By following these tips and using a clear and concise structure, you can write an effective email requesting a WFH extension that addresses your needs while demonstrating professionalism. Remember to be transparent about your situation and communicate effectively to ensure your employer understands your request and can make informed decisions.
7 WFH Extension Email Templates
Request for WFH Extension due to Family Emergency
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next three weeks due to a family emergency. As you know, my [family member’s relation] has been hospitalized and I need to be available to take care of [his/her] needs. I will continue to work my regular hours and stay in touch with my colleagues on a daily basis.
I am confident that I will be able to fulfill all my work responsibilities despite this challenging situation. Please let me know if there are any concerns or adjustments that need to be made to my workload during this time.
Thank you for your understanding and support during this difficult period.
Sincerely,
[Your Name]
Request for WFH Extension due to Illness Recovery
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next two weeks as I recover from [illness]. I am currently under medical supervision and following the recommended treatment plan, but I am still experiencing symptoms that make it difficult to work in the office.
I have been able to maintain my work schedule while working from home, and I am confident that I will be able to continue to do so during the extension period. I will keep you updated on my progress and will be available for any discussions or meetings that need to be scheduled.
Thank you for your understanding and support during this challenging time.
Best regards,
[Your Name]
Request for WFH Extension for Childcare Reasons
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next four weeks as I take care of my child who will be starting school soon. As you know, the school hours are not compatible with my work schedule, and I need to be available to pick up my child from school and help with homework.
I have been able to fulfill all my work responsibilities while working from home, and I am confident that I will be able to continue to do so during the extension period. I will maintain a regular work schedule and be reachable at all times during work hours.
Thank you for your consideration and support during this time.
Best regards,
[Your Name]
Request for WFH Extension for Travel Purposes
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next three weeks as I will be traveling for personal reasons. I will be reachable at all times during this period and will continue to work on my projects and fulfill all my work responsibilities.
I have arranged my schedule to make sure that all deadlines will be met and that there will be no delays or disruptions to ongoing projects. I will stay in touch with my colleagues and make sure that everything runs smoothly while I am away.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Request for WFH Extension for Mental Health Reasons
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next four weeks as I take time to focus on my mental health. I have been experiencing high levels of stress and anxiety lately, and I need to take some time off to recover.
I will continue to work on my projects and fulfill all my work responsibilities, but I will also be attending therapy sessions and other mental health appointments during this time. I am confident that this extension will allow me to return to work feeling rejuvenated and refreshed.
Thank you for your understanding and support during this challenging time.
Best regards,
[Your Name]
Request for WFH Extension for Pet Care Reasons
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next two weeks as I take care of my pet who will be undergoing surgery soon. I need to be available to take my pet to appointments and monitor [his/her] recovery process.
I will continue to work on my projects and fulfill all my work responsibilities during this extension period. I have arranged my schedule to ensure that there will be no delays or disruptions to ongoing projects, and I will stay in touch with my colleagues throughout this time.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Request for WFH Extension for Commute Reduction
Dear [Manager’s Name],
I am writing to request an extension for my work from home arrangement for the next three weeks as I attempt to reduce my commute time. The current commute has been causing me difficulty in reaching work on time and affects my motivation to work productively.
I have been able to maintain my work schedule and have fulfilled all my work responsibilities while working from home. I am confident that I will be able to continue to do so during the extension period and that this will help me to be more productive and less stressed.
Thank you for your understanding and support during this time.
Best regards,
[Your Name]
Tips for Writing a Sample Email Requesting a Work From Home Extension
With the COVID-19 pandemic accelerating the trend towards remote work, it’s becoming increasingly common for employees to request extended work-from-home arrangements. Whether you’re seeking to stay home for safety reasons, to save commute time, or for any other reason, approaching your employer with a well-crafted email can help you make your case effectively. Here are some tips for writing a compelling email requesting a work-from-home extension:
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Be clear and concise
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Show how your remote work will benefit the company
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Provide a clear plan
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Address potential concerns
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Express gratitude and flexibility
In your email, be sure to clearly state what you’re requesting and why. Use bullet points or numbered lists to make your case easy to follow and to highlight key points. Keep your email brief and to the point, focusing on what’s most important.
It’s important to show how your work-from-home extension will benefit the company. Show that you will be able to maintain your productivity, be available for meetings and calls, and get your work done on time. Potential benefits could include increased efficiency, cost savings, and reduced environmental impact.
Outline a clear plan for how you will stay connected to your team and how you will maintain your work schedule. This could include providing regular progress updates, keeping a daily log of your work activities, and utilizing tools like video conferencing and project management software.
Your employer may have concerns about the impact of extended remote work on collaboration, communication, and productivity. Be prepared to address these concerns and provide solutions to any potential problems.
Be sure to express your gratitude for the opportunity to work from home and your willingness to be flexible as needed. Consider offering a trial period to demonstrate that you can be just as productive and effective from home as you are in the office.
By following these tips and crafting a thoughtful email, you can improve your chances of receiving approval for an extended work-from-home arrangement. Remember to be clear, concise, and persuasive in your message, and to address any potential concerns your employer may have.
FAQs related to sample email for WFH extension
What should be the subject line of my email?
You can keep the subject line simple yet informative like “Request for extension of Work from Home (WFH) period” or “WFH extension request”.
What should be the ideal length of my email for requesting WFH extension?
Your email should be concise and to the point, ideally not more than 2-3 paragraphs. However, make sure to provide all the necessary details related to your work and reasons for requesting the extension.
What is the best time to send the email to request WFH extension?
You should send the email well in advance, at least a week before your current WFH period ends. This gives your manager enough time to review your request and make necessary arrangements.
What should I include in my email while requesting a WFH extension?
You should include the following details in your email:
- Your current WFH period
- The proposed extension period
- Reasons for requesting the extension
- How you plan to ensure productivity during the extension period
How soon can I expect a response to my WFH extension request?
It may take a few days for your manager or HR department to review your request. Therefore, it is best to follow up with them if you don’t receive a response within a week.
What are some possible reasons for WFH extension request?
Some valid reasons for requesting a WFH extension can be caring for a sick family member, unexpected emergencies, health concerns, transportation issues, or any other work-related reasons that might make it difficult for you to commute to the office regularly.
Is it essential to provide a valid reason for my WFH extension request?
While it is not mandatory to provide a reason for requesting a WFH extension, providing a valid reason might increase the chances of approval. It also helps your manager to understand your situation and make necessary adjustments to ensure smooth productivity during the extended WFH period.
Wrapping Up…
Hope the sample email we provided will be helpful if you are looking for a WFH extension. Remember, be concise but polite, and don’t forget to attach any necessary documents or reports. Thanks for reading! Stay tuned for more exciting content, and feel free to browse through our website for more interesting articles. See you soon!