Are you in the process of applying for a new job or graduate program? One of the most important pieces of your application is a letter of recommendation. But how do you go about asking someone to write one for you? It can be an awkward request, but it doesn’t have to be.
To make the process as smooth as possible, I’ve put together a few sample emails for requesting a letter of recommendation. These are just examples, so feel free to edit them as needed to fit your specific situation.
Sample Email 1: For a Professor
Dear Professor Smith,
I hope this email finds you well. I wanted to reach out to ask if you would be willing to write a letter of recommendation for me as I apply to graduate programs. Your expertise in the field has been invaluable to me during my time at XYZ University, and I believe that your endorsement will be a great asset to my application.
I understand if you are busy or unable to accommodate my request, but if you are able to write a letter, please let me know what information you need from me and any deadlines that I should be aware of. Thank you so much for your time and consideration.
Best regards,
[Your Name]
Sample Email 2: For a Coworker
Dear [Coworker’s Name],
I hope this email finds you well. I am in the process of applying for a new job and I was wondering if you would be willing to write me a letter of recommendation. We have worked closely together on several projects and I believe that your endorsement would be valuable to my application.
If you have the time and the inclination to write a letter, I would be happy to provide you with any additional information that you need. Please let me know if you have any questions or concerns. Thank you so much for your consideration.
Best regards,
[Your Name]
As you can see, these sample emails are brief, polite, and to the point. By following this template, you’ll ensure that you’re making a clear request without being pushy or demanding. Don’t forget to express gratitude for the time and energy that your recommenders put into writing your letter – their support is invaluable!
The Best Structure for a Sample Email Requesting a Recommendation Letter
If you’re applying for a job or admission to a school, chances are you need a recommendation letter from someone who knows you well. But what if you’re not sure how to ask for one? It’s crucial to approach this task with the right structure to ensure that you get a positive response from your contact. In this article, I’ll walk you through the best structure for a sample email requesting a recommendation letter, using Tim Ferris writing style.
Before anything else, it would be best if you addressed your email politely. Start with a salutation. Greetings are not only respectful but create a good first impression for the reader. Choose the appropriate tone depending on the relationship you have with the recipient. If it’s a formal relationship, use “Dear” followed by the person’s surname. If it’s an informal one, you may use “Hi” and the person’s first name.
The next part is the opening of your email. Introduce yourself and your current situation. Let the reader be aware of what you want to achieve, and include some context that would help them understand why you need a recommendation letter. For instance, if you are applying for a job, you could say something like: “I hope everything is going well with you. As you may know, I’ve been job hunting, and I have an excellent opportunity on the table, but it requires a recommendation letter.”
The third section is arguably the most crucial part of the email. Here, make sure to request a recommendation letter from the person you’re contacting. It would help if you were direct and clear about what you want them to do. If you’re asking for a recommendation letter, include details such as the deadline, format, and specific requirements, if any. A sample request could be: “Would you be willing to write me a recommendation letter by next Monday, in PDF format, detailing my experience as a social media strategist?”
Once you’ve made your request, it’s essential to make it as easy as possible for the person you’re asking to do the job. Offer to provide any materials they might need to complete the task and thank them in advance for their time and effort. You could mention, “I can provide you with my CV, a list of my accomplishments, and any other information that you may need.”
Last but not least, you should end your email on a note of gratitude and a call to action. If your contact agrees to write the recommendation letter, remind them of the deadline, and thank them sincerely for their help.
In conclusion, it would be best to keep your sample email requesting a recommendation letter professional, direct, and straightforward. First impressions count, make sure to greet the reader politely, introduce yourself, make a clear request, offer assistance, and thank them for their time and help. By following this structure, you’ll improve your chances of getting the recommendation letter you need, in the format you require, while keeping in mind the convenience of your contact.
Sample Email Requesting Recommendation Letter
Recommendation for Graduate School Application
Dear [Name],
I am planning to apply for graduate school in [field]. As an esteemed member of the faculty, I am writing to request your kind recommendation for my application.
During my undergraduate studies, I had the privilege of taking several of your courses, which inspired me to pursue a career in this field. Your teaching style encouraged me to think critically and develop my research skills while fostering a deep understanding of the subject matter.
I believe that your endorsement will ascertain my academic prowess and intellectual abilities, making me a strong candidate for admission to a top graduate school. I would appreciate any positive feedback you can give towards my application.
Thank you for considering my request.
Sincerely,
[Your Name]
Complimentary Close:
Best regards,
[Your Name]
Recommendation for Job Application
Dear [Name],
I hope this email finds you well. I am writing to request a letter of recommendation for my job application to [company/position]. You have seen me excel in my role as [former position] and I believe your recommendation would boost my chances of securing a better position in my new role.
In my time working under your supervision, I have learned invaluable skills, such as [skill 1], [skill 2], and [skill 3]. Your mentorship has certainly been a significant contributor to my career growth and development.
If you could spare some time to write a strong letter of recommendation detailing my positive traits and work ethic, I would be grateful.
Thank you.
Sincerely,
[Your Name]
Complimentary Close:
Best regards,
[Your Name]
Recommendation for Scholarship
Dear [Name],
I hope this email finds you in good health and high spirits. I am writing to request your help in applying for a scholarship.
I am applying for the [scholarship name] which seeks to support promising students in [field of study]. I feel I meet the criteria and would like to request your recommendation for this scholarship.
You have been instrumental in my academic development through your guidance and encouragement. I have learned valuable lessons under your direction, such as [skill 1], [skill 2], and [skill 3], which I value greatly.
If you could consider recommending me for this scholarship and highlighting my potential, I would be most grateful.
Best,
[Your Name]
Complimentary Close:
Sincerely,
[Your Name]
Recommendation for Volunteer Recognition
Dear [Name],
I am writing to request your assistance to provide a letter of recommendation for my volunteer services at [organization]. Every day, I strive to give back to the community through various volunteer activities.
As a leader in the [sector] field, you understand the importance of volunteerism, and I am hoping that you can provide me with an encouraging letter of recommendation.
Your recommendation could highlight my contributions to the following areas [area 1], [area 2], and [area 3]. Moreover, validate my dedication and positive attitude towards our community work.
I would appreciate if you could spare a few minutes of your valuable time and provide me with a letter of recommendation. Thank you for considering my request.
Sincerely,
[Your Name]
Complimentary Close:
Respectfully yours,
[Your Name]
Recommendation for Academic Exchange Program
Dear [Name],
I hope this email finds you well. I am writing as a student currently studying [subject], hoping to request your assistance.
I am applying for an academic exchange program, which will give me an opportunity to learn in a new environment. I feel that this program will further enhance my academic experience and broaden my understanding of [field].
As a respected professor, I am respectfully requesting that you provide me with a letter of recommendation for this program. It will be instrumental in my application being accepted.
You are one of the teachers who have profoundly influenced my academic career, and I believe your recommendation will help me achieve my academic goals.
Thank you for considering my request.
Best,
[Your Name]
Complimentary Close:
Kind Regards,
[Your Name]
Recommendation for Board of Directors Appointment
Dear [Name],
I hope this email finds you well. I am writing to request a letter of recommendation for my appointment to the Board of Directors.
I feel that my skills, knowledge, and experience will contribute positively to the organization. I also believe it will be an opportunity for me to learn and grow professionally.
I have served with you in several capacities over the years, and I believe that you can attest to my commitment to service, integrity, and skillfulness. Your recommendation would positively endorse my skills and highlight my potential contributions.
If you could provide me with your recommendation, it will help to solidify my appointment and make a meaningful impact in our society.
Thank you for considering my request.
Sincerely,
[Your Name]
Complimentary Close:
Yours Sincerely,
[Your Name]
Recommendation for Graduate Teaching Assistantship
Dear [Name],
I hope this email finds you well. I am writing to ask for your recommendation as I apply for a graduate teaching assistantship position.
I am applying for the position based on my passion for teaching and my dedication to [field of study]. I believe that I have the skills, experience, and knowledge required for the position.
Due to your supervision during my academic career, I have learned various teaching techniques and skills that have honed my abilities as a teacher. Your recommendation is vital in ensuring that the hiring committee considers my experience.
If possible, could you provide me with a strong recommendation endorsing my teaching ability and highlighting my academic achievements?
Thank you for your consideration.
Sincerely,
[Your Name]
Complimentary Close:
Warm Regards,
[Your Name]
Tips for Requesting a Letter of Recommendation via Email
Asking for a letter of recommendation can be intimidating, but it’s a necessary step in many career advancement processes. An email is a convenient and common way to ask for a recommendation letter from someone. Below are some tips to help you draft an effective email request.
- Choose the right person. Picking the right person to ask for a recommendation is crucial. Think about who knows you well and has witnessed your skills and achievements. It’s also important to consider the relevance of the recommender’s position and expertise to your industry or field.
- Provide context. In your email request, explain why you are asking this person for a recommendation and what you hope to achieve with this letter. For example, you might mention a job opening you’re applying for or a scholarship you’re pursuing.
- Be specific. Provide specific information about what kind of recommendation you’re looking for and any specific points you would like the recommender to address. This helps them write a letter tailored to your needs and shows that you’re thoughtful and organized.
- Give enough time. Give your recommender enough time to write a high-quality letter. Send your request early enough so that they have ample time to write and submit it before the due date. A week or two is a good rule of thumb, but you can adjust this depending on the circumstances.
- Make it easy for them. Provide all the necessary details and attachments upfront so that your recommender doesn’t have to keep emailing you for more information. This includes your resume, transcripts, job description, or anything else that might help them to write a great letter.
- Show gratitude. Express your appreciation and gratitude for their time and effort. A simple thank you note or gesture can go a long way in maintaining positive relationships and ensuring that they are willing to help you again in the future.
- Follow up. It’s okay to follow up with a gentle reminder if you don’t hear back from your recommender within a reasonable time frame. Keep in mind that they might be busy or forgetful, so a friendly nudge can be helpful.
Following these tips can help you craft a thoughtful and effective email request for a letter of recommendation. Always remember to be polite, respectful, and appreciative when asking for someone’s time and help. Good luck!
Frequently Asked Questions (FAQs) – Sample Email Requesting Recommendation Letter
What is a recommendation letter?
A recommendation letter is a document written by someone who knows you well and can provide insight into your character, work ethic, achievements, and potential. It is usually required as part of the application or selection process for employment, education, scholarship, or other opportunities.
Who should I ask to write a recommendation letter for me?
You should ask someone who knows you well and can provide a positive and credible assessment of your skills, accomplishments, and potential. This could be a professor, supervisor, mentor, coach, colleague, or community leader who has interacted with you in a professional or academic setting.
How do I request a recommendation letter via email?
You should start with a polite and professional email introducing yourself, explaining the purpose and context of your request, and providing some background information and relevant details. You should also ask the person if they are willing and able to write a recommendation letter for you, and if so, provide them with the necessary information and instructions.
What should I include in my request email?
You should include a subject line that clearly states the purpose of your email, a salutation that addresses the person by name and title, an opening sentence that expresses gratitude and respect, a brief explanation of the context and purpose of your request, a list of your achievements and qualifications that you want to highlight, and a polite and concise request for their assistance.
How long should I give the person to write the recommendation letter?
You should give the person at least two weeks to write the recommendation letter, as they may have other commitments and responsibilities that they need to manage. You should also provide them with a deadline and any other relevant information or requirements.
What should I do after I receive the recommendation letter?
You should always express your gratitude and appreciation to the person who wrote the recommendation letter, whether it was positive or negative. You should also follow up with the person and keep them updated on your progress and outcomes related to the opportunity for which you requested the recommendation letter.
Can I ask for feedback or revisions on the recommendation letter?
You can ask the person for feedback or revisions on the recommendation letter, but you should do so politely and respectfully. You should also give them enough time to review and revise the letter, and be prepared to accept their final decision.
Don’t forget to say thanks!
That wraps it up for our article on requesting a recommendation letter via email. Remember, it’s important to provide your recommender with all the necessary information and to follow up with a gracious thank you note. We hope you found this helpful and please feel free to visit our site for more useful tips and tricks in the future. Thanks for reading and good luck with your letter!