Dear valued clients,
With the holiday season just around the corner, we at [company name] would like to take this opportunity to extend our warmest greetings for the joyous occasion.
As we approach this festive period, we also recognize that it might cause some disruptions to our usual operations. We want to inform you that [company name] will be closed on [holiday dates], and our staff will be taking time off to celebrate with their loved ones.
We understand that our clients’ needs and requests are of utmost importance, and we apologize for any inconvenience this may cause. Rest assured that we will be back to serving you with renewed energy and commitment after the holiday.
To assist you with any urgent matters during this period, we have included a sample letter below that you can tailor to your own needs. We hope that this will prove helpful to you, and we encourage you to take advantage of it.
We are grateful for your support and trust, and we look forward to continuing our partnership in the new year.
Warm regards,
[Your Name]
Sample Letter to Inform Clients of Holiday:
Dear valued clients,
As the year comes to a close, we would like to inform you that [company name] will be closed on [holiday dates]. During this time, our staff will be taking a much-needed break to rest and recharge, to be able to serve you better in the coming year.
We understand that your business is important, and we apologize for any inconvenience this may cause. We will, however, be available to assist you with any urgent matters that may arise through our emergency contact line [insert number].
Should you have any queries or concerns, please feel free to reach us before [holiday dates]. We would be happy to assist you during this time.
Please note that we will be back to serve you with renewed energy and commitment upon our return. We look forward to continuing to partner with you in the upcoming year.
We wish you a wonderful holiday season and a happy new year ahead.
Warm regards,
[Your Name]
The Best Structure for Sample Letter to Inform Clients of Holiday
As the holidays approach, it is important to keep your clients informed of any changes in your business schedule. One effective way of doing this is through a well-structured letter that communicates the necessary information while maintaining a professional tone.
The first paragraph of the letter should begin with a greeting that is friendly yet professional. You can start with a simple “Dear valued customers” or “Dear esteemed clients.” From there, you should introduce the purpose of your letter, which is to inform them of the holiday schedule. In this paragraph, it’s recommended to provide a brief outline of the key points that will be covered throughout the letter, such as the specific dates when your business will be closed or any changes to your regular operating hours.
The second paragraph should provide more detailed information about the holiday schedule. If there are any specific dates on which your business will be closed, you should state them clearly, along with the reason for the closure. For instance, if it’s because of Thanksgiving Day, you could state, “Please note that our business will be closed on Thursday, November 25th, in celebration of Thanksgiving Day.” It’s also important to inform them of any changes to your regular operating hours, if applicable.
The next paragraph should express appreciation to your valued clients for their continued patronage and support throughout the year. This is an ideal opportunity for you to express gratitude for their business, wish them a happy holiday season, and reassure them that you’ll be available to assist them with their needs before and after the holiday.
The final paragraph should provide a call-to-action, informing them of how they can contact you in case they have any inquiries during the holiday schedule. You could provide your email address, phone number, or any other suitable contact information. Additionally, you could inform them of any alternative means of reaching you in case of any emergency issues that may arise during the holiday period.
Before you conclude the letter, you should thank them again for their understanding and wish them all the best for the upcoming holidays. Sign off with a formal closing that fits your business genre, such as “Sincerely,” “Best regards,” or “Warm wishes” followed by your name, title, and contact information.
Overall, structuring your letter in this manner will ensure that your clients are well-informed about your holiday schedule, while also showing them that you value and appreciate them. By following this format, you’re presenting clear information, maintaining a professional tone, and giving your clients the necessary reassurance that you’ll be able to take care of their needs throughout the holidays.
Sample Letter to Inform Clients of Christmas Holiday Closure
Season’s Greetings from ABC Ltd
Dear Valued Clients,
We hope this letter finds you in the best of health and spirits. As the year comes to an end, we would like to take a moment to appreciate your patronage. You’ve been an integral part of our success, and we can’t thank you enough for trusting us.
As the festive season approaches, we’d like to take this opportunity to inform you that ABC Ltd will close for Christmas holiday from 24th December 2021 to 2nd January 2022. During this time, we’ll not be able to process any orders or answer any queries.
We’d encourage you to place orders in advance to avoid any inconvenience. For any emergencies during this time, please feel free to reach out to our emergency customer support team.
Once again, we appreciate your continued support, and we look forward to serving you in the coming year.
Wishing you a Merry Christmas and a happy new year!
Warm Regards,
ABC Ltd.
Happy Eid! Office Closure Notice
Dear Esteemed Clients,
Eid al-Fitr is a time of joy and celebration as we mark the end of the holy month of Ramadan. As we approach this festive season, we’d like to take a moment to wish our Muslim clients Eid Mubarak to all who’ll be observing it.
In light of this, we would like to inform you that our office will be closed from 13th May 2022 to 17th May 2022. We shall resume regular office hours on 18th May 2022.
We apologize for any inconvenience this may cause you, and we’d like to encourage you to plan accordingly. For any emergencies during this time, please don’t hesitate to reach out to our emergency customer support team.
Warm regards,
XYZ Ltd.
Important Notice: Office Closure on Regular Business Days
Dear Esteemed Clients,
Due to unforeseen circumstances, we would like to inform you that our office will be closed on 1st and 2nd July 2022. This closure is to allow our staff to attend a mandatory team building and training activity.
We apologize for any inconvenience this may cause you. Should you need any assistance during this time, please don’t hesitate to contact us through email, and we’ll promptly respond to your queries upon our return to the office on 3rd July 2022.
We highly recommend that you make the necessary arrangements ahead of the closure date to avoid any inconvenience.
Thank you for your understanding.
Warm regards,
LMN Ltd.
Happy Thanksgiving! Office Closure Notice
Dear Valued Clients,
We hope this letter finds you in excellent health and spirits. With the Thanksgiving weekend fast approaching, we’d like to take a moment to express our gratitude for your loyalty and support.
We’d like to remind you that our offices will be closed on Thursday, the 25th of November, and Friday, the 26th of November 2022. The office will resume its regular working hours on Monday, the 28th of November 2022.
We’d like to encourage you to plan ahead and submit any necessary requests or inquiries before the closure. For any emergencies, please feel free to contact our emergency customer support team.
Once again, we’re grateful for your support and continued business.
Warm regards,
OPQ Ltd.
Important Notice: Office Closure on National Day
Dear Esteemed Clients,
We hope this letter finds you well. As you may know, our country will be celebrating its National Day on 9th August 2022, and it’ll be a time for national celebrations and rejoicing.
In light of this, we would like to inform you that our offices will remain closed on 9th August 2022. We shall resume regular office hours on 10th August 2022.
We apologize for any inconvenience that this may cause you and encourage you to place your orders or submit your inquiries in advance.
Thank you for your understanding.
Warm regards,
RST Ltd.
Happy Chinese New Year! Office Closure Notice
Dear Valued Clients,
As we usher in the Year of the Tiger, we’d like to take this opportunity to wish you a happy and prosperous Chinese New Year. We appreciate your continued support, and we look forward to serving you in the coming year.
In light of this, we would like to inform you that our offices will be closed from 31st January 2022 to 1st February 2022. We shall resume regular office hours on 2nd February 2022.
We’d like to encourage you to plan ahead and place your orders or submit any inquiries before the closure date. For any emergencies, please feel free to contact our emergency customer support team.
Warm regards,
UVW Ltd.
Office Closure Notice: Staff Annual Retreat
Dear Esteemed Clients,
Our organization values the growth and development of our team, and that is why we’ll be conducting an annual retreat for all our staff.
In light of this, please note that our offices will be closed from 14th April 2022 to 16th April 2022. We shall resume regular office hours on 17th April 2022.
We apologize for any inconvenience that this may cause you. However, we believe that this retreat will equip our team with the necessary skills to serve you better.
For any emergencies during this time, please feel free to contact our emergency customer support team, and we’ll promptly respond to your needs.
Thank you for your understanding.
Warm regards,
XYZ Ltd.
Tips for Writing a Letter to Inform Clients of Holiday
When it comes to informing your clients of a holiday, it’s important to keep in mind that you want to be as informative and courteous as possible. Here are some tips for how to write a letter that effectively informs your clients of your holiday:
- Be clear and concise: When drafting a letter, you should make sure to be as clear and concise as possible. Your clients should understand what is going on and when to expect it.
- Include the dates: Be sure to include the exact dates of your holiday. This will help clients understand when you will be out of the office.
- Provide a detailed plan: It’s important to have a documented plan for how your clients will be served during your holiday. Provide them with a detailed plan so that they know what to expect and who they can contact for assistance.
- Offer alternatives: If clients need immediate assistance during your holiday, it is important to provide them with alternatives to contact. This can include contact information for staff who will be in the office or other resources that they can access.
- Be professional: Always ensure that your letter is professional in tone and language. This helps to maintain a good relationship with your clients and shows that you value their business.
Overall, it’s important to make sure that your letter is clear, concise, and professional. By doing so, you will be able to effectively inform your clients of your holiday and ensure that they have the resources they need to continue doing business with you.
Frequently Asked Questions About Sample Letter to Inform Clients of Holiday
What is a sample letter to inform clients of holiday?
A sample letter to inform clients of holiday is a template that can be used to create a professional message to inform clients of a business’s upcoming holiday closure.
What should be included in a letter informing clients of holiday closure?
A letter informing clients of holiday closure should include the date of closure, the reason for closure, and any relevant information regarding rescheduled appointments or service interruptions.
Why is it important to inform clients of holiday closures?
It is important to inform clients of holiday closures to avoid any confusion or inconvenience that may arise from them showing up to a closed business. It also demonstrates professionalism and consideration for the client.
Can a sample letter to inform clients of holiday be customized?
Yes, a sample letter to inform clients of holiday can be customized to fit the specific needs and branding of a business. It is important to ensure that the message remains clear and professional.
How should the letter be delivered to clients?
The letter can be delivered to clients via email, mail, or through a newsletter. It is important to ensure that the clients receive the message with enough time to make alternative arrangements if necessary.
When should a business send out a holiday closure letter?
A business should send out a holiday closure letter at least a couple of weeks before the date of closure to ensure that clients have enough time to plan accordingly.
What should a business do if they receive negative feedback from clients regarding the holiday closure?
A business should respond to negative feedback from clients regarding a holiday closure with professionalism and empathy. It is also important to consider whether there are any measures that can be taken to address any concerns raised by clients.
Enjoy the Holidays!
We hope our sample letter has given you some ideas on how to inform your clients of your holiday closure. Remember to customize it to your specific business needs and make sure your clients know when you will be opening again. Thanks for reading, and don’t forget to check back for more helpful articles in the future! Happy holidays!