Are you someone who wants to take some time off from school to unwind and relax with your family? Well, you have come to the right place. We’re here to guide you on the process of requesting a holiday for school and providing you with an example letter that you can use as a template.
Taking a break from the daily grind of academics and exams is essential for maintaining a healthy work-life balance. However, going on holiday during the school term requires permission from the school authorities. To make the process easier for you, we’ve put together a guideline on how to go about requesting a holiday and sample letters for your convenience.
We understand that writing a letter to the school can be daunting, and that’s where our sample letter comes in handy. It outlines all the necessary information that the school authorities need to know, such as the duration of the holiday, reason for the leave, and your plan for catching up on missed work.
We highly recommend that you customize the letter as per your specific circumstances. This ensures that your letter is authentic and contains all the necessary information that the school needs to make an informed decision.
So, if you’re considering taking a break from school, don’t let the process of requesting a holiday stress you out. Use our sample letter as a template to guide you, and customize it to fit your circumstances. Taking a break is crucial to your mental and emotional well-being, and we’re here to make the process easier for you.
The Best Structure for Sample Letter to School for Holiday Request
Writing a holiday request letter to your child’s school can be tricky, especially if you don’t know the best structure to use. The structure of your letter can determine whether your request will be accepted or rejected. In this article, we will explore the best structure for a sample letter to school for holiday request.
1. Start with a Polite Greeting:
It is important to start your letter with a polite greeting. You can begin by addressing the school principal, teachers, or any other relevant authority figure. Use polite language that shows respect for the recipient. For instance, you can start with, “Dear Principal,” or “To Whom It May Concern.”
2. Introduce Yourself:
In the next paragraph, briefly introduce yourself and your child. Mention your child’s name, class, and any other relevant information that will make it easy for the recipient to identify your child. For example, “My name is Sarah, and I am the parent of John, who is a grade six student at your school.”
3. State your Reason for Writing:
The third paragraph of your letter should state the reason why you are writing. Be clear and concise about your request. For example, “I am writing to request permission for my child to miss school from 12th to 15th September 2021 due to a family vacation.”
4. Provide Supporting Information:
In the next paragraph, provide additional information that supports your leave request. For instance, you can include details of your travel itinerary, flight tickets, and hotel bookings. This information will show the recipient that you have planned your trip well in advance.
5. Request for Approval:
After providing all the necessary details, it’s time to ask for approval of your request. Use polite language and be specific about what you are asking for. For example, “I kindly request that my child be excused from school during the aforementioned dates.”
6. End your Letter Politely:
Finally, end your letter politely by thanking the recipient for their time. Be sure to include your contact information in case the recipient needs to contact you for more information. For example, “Thank you for your time and consideration. I can be reached at 123456789 or sarah@email.com.”
In conclusion, writing a holiday request letter to your child’s school can be easier if you follow a specific structure. By using a polite greeting, introducing yourself, stating your reason for writing, providing supporting information, requesting approval, and ending your letter politely, you increase your chances of your request being approved.
Seven Sample Letters to School for Holiday Request
Sample Letter for Religious Holiday Request
Dear Principal Johnson,
I am writing to request permission for my child, Mary, to be excused from school on Monday, May 10th, to celebrate the holy day of Eid-al-Fitr. As you know, this holiday marks the end of Ramadan, a month-long observance that consists of fasting and prayer for Muslims worldwide.
Being a devout Muslim family, this holiday holds great importance to us, and we would like to celebrate it together as a family. We assure you that Mary will complete all missed assignments promptly upon her return.
Thank you for your kind consideration of this request.
Respectfully,
John Smith
Sample Letter for Family Vacation Request
Dear Principal Garcia,
I hope this letter finds you well. I am writing to request permission for my child, John, to be excused from school between June 1st and June 9th for a family vacation. As a family, we have planned this vacation to spend quality time together and create lasting memories.
We understand the importance of attending school regularly, and John has been an exemplary student so far. He will complete all missed assignments upon his return, and we promise to ensure that his academic performance does not suffer in any way due to this vacation.
Thank you for your kind consideration of this request.
Sincerely,
Emma Johnson
Sample Letter for Medical Appointment Request
Dear Principal Davis,
I am writing to request permission for my child, Matthew, to be excused from school on Tuesday, May 18th, for a medical appointment with his orthodontist. Unfortunately, this is the only available appointment, and we do not want to reschedule it since it is crucial to Matthew’s orthodontic treatment.
We understand the importance of regular school attendance, but we assure you that Matthew will catch up on all assignments missed on this day. We will also provide a note from the orthodontist upon his return to school.
Thank you for your understanding.
Sincerely,
Sarah Hernandez
Sample Letter for International Travel Request
Dear Principal Lee,
I am writing to request permission for my child, Emily, to be excused from school from February 1st to February 15th for international travel. We are planning a trip to visit family in Australia, which will provide Emily with a valuable opportunity to learn about diverse cultures and expand her knowledge of the world.
We understand the importance of regular school attendance, and we assure you that Emily will complete all missed assignments before her departure. We have also arranged for her to engage in educational activities while in Australia to ensure that she is continuing her learning outside the classroom.
Thank you for your consideration.
Respectfully,
Samantha Kim
Sample Letter for Athletic Competition Request
Dear Principal Rodriguez,
I am writing to request permission for my child, Michael, to be excused from school on Friday, June 11th, to participate in a state-level athletic competition. Michael has worked hard to earn his spot on the team, and this competition is a once-in-a-lifetime opportunity for him to showcase his skills and potentially even earn a scholarship.
We understand the importance of regular school attendance, and we assure you that Michael will make up all missed work and attend extra tutoring sessions, if necessary, to ensure that his academic performance does not suffer.
Thank you for your understanding.
Sincerely,
David Perez
Sample Letter for Mental Health Day Request
Dear Principal Nguyen,
I am writing to request permission for my child, Sarah, to be excused from school on Monday, May 24th, for a mental health day. Sarah has been struggling with anxiety, and we believe that taking a day off to rest and recharge mentally will be beneficial for her overall well-being.
We understand the importance of regular school attendance and assure you that Sarah will catch up on all missed assignments upon her return. We have also arranged for her to visit a therapist on this day to ensure that she is getting the care and support she needs.
Thank you for your understanding.
Sincerely,
Jessica Kim
Sample Letter for Religious Pilgrimage Request
Dear Principal Patel,
I am writing to request permission for my child, Aryan, to be excused from school from July 1st to July 10th for a religious pilgrimage. As Hindus, this pilgrimage to Haridwar is of great importance to us, and we would like Aryan to experience it with us.
We understand the importance of regular school attendance, and we assure you that Aryan will catch up on all missed assignments before his departure. This pilgrimage is an incredible opportunity for Aryan to learn more about his faith and culture, and we hope you understand our request.
Thank you for your kind consideration.
Respectfully,
Shruti Shah
Tips for Writing a Holiday Request Letter to the School
Going on a holiday is an exciting and refreshing experience. However, it can sometimes overlap with the school term, which is why parents often have to notify the school about their child’s holiday request with a written letter. Here are some useful tips that can help you craft a great holiday request letter to the school:
1. Plan Ahead: It is important to plan the holiday and notify the school in advance. This will give the school enough time to arrange for any necessary accommodations and plan activities accordingly. Aim to give the school a minimum of two weeks’ notice for any holiday request.
2. Be Clear and Concise: A holiday request letter should be brief and to the point. Avoid including unnecessary details that may take away from the main purpose of the letter. Clearly state the dates of the holiday and the reason for the request.
3. Be Polite and Professional: A holiday request letter is a formal letter, so it is essential to use polite language and show professionalism throughout the letter. Address the letter to the right person and use appropriate salutations and closings.
4. Outline the Benefits of the Holiday: In your letter, it is important to outline the benefits of the holiday for your child. Mention how the trip can offer your child a unique cultural experience, allow them to spend time with family, or even broaden their horizons. The benefits of the holiday can sway the decision in your favour.
5. Provide Contact Information: The school may need to contact you during the holiday, so it is important to include your contact information, such as your phone number and email address, in the letter. This will make communication easier between the school and the parents during the holiday period.
6. Be Grateful and Thankful: As with any formal letter, it is important to end with a thank you note. Show your gratitude and thank the school for their understanding and support during the holiday request process.
By following these tips, you can craft a well-written, polite, and professional holiday request letter to the school that will help ensure a positive outcome for your child’s holiday plans.
Frequently Asked Questions
What should I include in my holiday request letter?
Your holiday request letter should include the reason for your absence, the date of your planned absence, and your plan for making up any missed work.
How far in advance should I submit my holiday request letter?
You should submit your holiday request letter at least two weeks in advance of your intended holiday, or as soon as you know the dates you will need to be absent.
Can I request holidays for a specific timeframe?
You may make a request for holiday during a specific timeframe, but approval will depend on the school’s policies and any competing requests from other students.
What should I do if my holiday request is denied?
If your holiday request is denied, you can ask for an explanation, try to negotiate alternative dates, or seek approval from senior personnel such as the Principal or Headmaster.
Is it possible to make a late request?
You can make a request for holiday after the deadline, but it may not be approved. Therefore, it is always advisable to make your request well in advance.
Are there any limitations on the number of holidays I can request?
Yes, there may be limitations on the number of holidays you can request in a term or academic year. These restrictions are usually due to school policies on attendance and academic performance.
What happens if I take a holiday without permission?
If you take a holiday without permission, you may be marked as absent or truant, which can result in disciplinary action and a negative impact on your academic record.
Wrap it Up!
Well, there you have it folks! A complete sample letter to school for a holiday request. We hope this article has given you some insight on how to write a perfect letter to your child’s school. It can be a daunting process, but with our letter template, we hope we have made it a little easier for you. Thanks for reading and trusting our helpful tips. Make sure to come back for more informative articles that can help you with your day-to-day tasks. Happy holidays!