Are you tired of sending follow-up emails that don’t get any response? Are you wondering how you can increase your chances of getting a reply from your prospects or clients? Look no further! In this article, we’ll be sharing short follow-up email samples that you can use and edit to suit your needs.
We know how frustrating it can be to craft the perfect follow-up email only to receive no response. That’s why we’ve compiled a list of proven email templates that have a higher chance of getting a response than a generic follow-up email.
The best part is, you don’t have to spend hours writing these emails from scratch. We’ve done the hard work for you! All you have to do is customize the samples with your own content, and you’re good to go.
So, whether you’re following up on a job application, seeking to schedule a meeting, or trying to close a deal, we’ve got you covered. Don’t waste any more time writing follow-up emails that won’t get you any closer to your desired outcome.
With our short follow-up email samples, you’ll be on your way to making a great impression and getting the response you want. Stay tuned for some amazing templates that you can start using today!
The Best Structure for a Short Follow-Up Email
One of the keys to ensuring that your short follow-up email is successful is to structure it in a way that is both professional and effective. The following Tim Ferris-style approach can help you craft an impactful follow-up message:
Paragraph 1 – Introduction
In the first paragraph, start by reintroducing yourself and reminding the recipient of the context of your previous communication. This can be as simple as saying, “Hello, [Their name], it’s [Your Name] again! I hope this email finds you well, and I wanted to follow up on our previous conversation about [insert topic or project here].” This helps them recall your previous conversation and sets the stage for the rest of the email.
Paragraph 2 – Reason for Follow-Up
The second paragraph should outline the specific reason for your follow-up. Be clear and concise in explaining what you are following up on and what you are expecting from them – whether that’s a response, further action, or a meeting. Keep in mind that the recipient is most likely navigating a busy inbox, so make it easy for them to understand your message at a glance.
Paragraph 3 – Clarify Benefits
This paragraph is your opportunity to clarify the benefits to the recipient. If you’re asking for something, explain why it’s worth their time and what’s in it for them. You might also use this paragraph to sell them on a particular idea or proposal, showing how it will help their existing needs or wants. Use persuasive language and be sure to highlight the most compelling reasons why the recipient should take action.
Paragraph 4 – Closing
The last paragraph should close the email and offer next steps. This could be a simple “thank you for your time,” or a more specific call to action, such as asking them to confirm a meeting time or respond with their thoughts. Emphasize that you are looking forward to their response and be clear about what you expect from them. Don’t forget to sign off with a professional closing, such as “Best Regards” or “Sincerely.”
In conclusion, a well-structured follow-up email in the style of Tim Ferris can help you be more effective in your communication and increase your chances of getting a response. By following this simple format, you’ll be able to craft professional, persuasive emails that get results.
7 Short Follow-Up Email Samples for Different Reasons
Following up on the job application
Dear [Hiring Manager’s Name],
I hope you are doing well. I am writing to follow up on the status of the [Position] job application I submitted on [Date of Application]. I am very interested in this opportunity and feel that my qualifications align well with the job requirements.
Please let me know if there is any additional information I can provide to aid in your decision-making process. Thank you for your time and consideration.
Checking in with a new client
Dear [Client’s Name],
I wanted to touch base and see how [Company Name] is doing after the launch of our services. We always strive to provide the best possible experience for our clients and would love to hear your feedback.
Is there anything we can do to enhance the services we provide? Please do not hesitate to reach out to us if you have any concerns or questions.
Thank you for entrusting us with your business.
Asking for a recommendation letter
Dear [Professor’s Name],
I wanted to check in and see if you had some time this week to write a recommendation letter for [School/Program/Job]. I greatly appreciate your guidance and mentorship during my academic career and know that your recommendation would strengthen my application.
Please let me know if you have any questions or concerns regarding the letter. I am happy to provide any additional information you may need.
Thank you for your time and consideration.
Following up on a networking meeting
Dear [Person’s Name],
It was wonderful meeting you at the [Networking Event/Company Gathering] on [Date of Meeting]. I hope this email finds you well.
I was wondering if you had some time this week to grab a coffee and discuss some potential business opportunities that we may have. I believe that our companies possess a similar mission, and we could potentially collaborate to further our mutual success.
Please let me know if you have availability in the next week to connect.
Requesting feedback about a project
Dear [Client’s Name],
I wanted to reach out to you to thank you for the opportunity to work with your team on [Project Name]. We appreciated the chance to showcase of our services and prove our value.
I was hoping to gain some feedback regarding our performance. Is there anything we could have done better to add value to the project? We value your opinion and are always looking to improve.
Please let me know if we can assist with any other projects or if you have any future engagements we could work together on.
Checking on a product delivery
Dear [Supplier’s Name],
I hope this email finds you well. I wanted to follow up on the status of the delivery of [Product Name] to [Destination]. Our team is eagerly awaiting the arrival of the products, and I wanted to confirm the current status of the shipment.
Please let me know if there have been any changes to the expected delivery date or if there are any challenges we need to address. We value your partnership and appreciate your assistance in ensuring the delivery of quality products.
Thank you for your time and attention to this matter.
Following up after a sales call
Dear [Client’s Name],
Thank you for your time during our conversation yesterday regarding [Product/Service]. I appreciate your interest in [Brand/Company Name] and our mission of providing quality services to our clients.
I wanted to follow up on our conversation and check in on any additional questions you may have concerning [Product/Service]. Is there anything else you need from us to proceed to the next stage of working together?
Please do not hesitate to reach out to us if you have any concerns or questions. We appreciate the opportunity to work with you and value your partnership.
Tips for Writing a Short and Effective Follow-Up Email
Following up with someone can be awkward. You don’t want to seem pushy, but at the same time, you don’t want to be forgotten about. Fortunately, there are a few simple tips you can follow to write a short and effective follow-up email that will help you get the response you’re looking for.
First, make sure you’re addressing the recipient by name. It’s easy to overlook this detail, but it can make a big difference in how your email is received. Using someone’s name shows that you’ve taken the time to personalize your message and that you value their time and attention.
Second, be clear about why you’re following up. Are you looking for more information? Did you have a specific ask that you’re hoping to get a response to? Be concise and specific about what you’re looking for so that the recipient knows how to respond and can quickly decide whether or not they’re able to help you.
Third, don’t be afraid to offer something in return. If you’re asking for someone’s time or expertise, consider offering something in return, like a referral or a testimonial. This can help to build goodwill and make the recipient more likely to help you out.
Fourth, keep your email short and to the point. No one wants to read a long, rambling message, especially if they’re busy or if they’ve already read your original email. Stick to the essentials and be respectful of the recipient’s time.
Finally, always end your email with a clear call to action. Do you want the recipient to respond by a certain date? Are you hoping to schedule a call or meeting? Make sure you’re clear about what you’re looking for and what the next steps are.
By following these tips and keeping your follow-up emails short and to the point, you’ll be more likely to get the response you’re looking for and build stronger relationships with the people in your professional network.
Short Follow-Up Email Sample
What is a short follow-up email?
A short follow-up email is a brief and concise message sent to remind someone of a previous conversation, meeting, or request.
Why is a short follow-up email important?
A short follow-up email is important to ensure that the recipient is reminded of the previous communication and can take the necessary action.
What should be included in a short follow-up email?
A short follow-up email should include a brief reminder of the previous conversation, meeting, or request, along with any necessary actions required and a polite request for a response.
How soon should a short follow-up email be sent?
A short follow-up email should be sent within 1-3 business days after the previous communication, meeting, or request.
What are some sample phrases to use in a short follow-up email?
Some sample phrases to use in a short follow-up email include “Just wanted to follow up on our previous conversation…”, “I wanted to check in on the status of…”, and “I wanted to remind you about the…”.
What tone should be used in a short follow-up email?
A polite and professional tone should be used in a short follow-up email, with a friendly reminder and a request for a response.
Can a short follow-up email be personalized?
Yes, a short follow-up email can be personalized by mentioning specific details from the previous conversation, meeting, or request and addressing the recipient by name.
Thanks for Reading!
That’s it for our short follow-up email sample! We hope it gave you some ideas for crafting your own concise and effective emails. Remember to keep it casual, like you’re talking to a friend. And if you need more tips on email communication or other topics, be sure to check back with us soon. Thanks for being a part of our community!