The Perfect Short Follow Up Email Sample for Effective Communication

Do you struggle with crafting the perfect short follow up email? It’s a common problem that many professionals face. Whether you’re reaching out to a potential client, following up on a job application, or simply checking in with a colleague, crafting an effective follow up email can be daunting.

That’s why we’ve prepared a list of short follow up email samples to provide you with some guidance. These samples can serve as a starting point for your own emails, allowing you to edit and personalize them as needed.

The beauty of follow up emails is that they can be brief and to the point, while still conveying your message. With the right tone and wording, you can impress your recipient and stand out from the crowd.

So, if you want to save time and increase your chances of success, check out our examples and put them to use. With just a few modifications, you can send effective follow up emails that land you the job or the client you’ve been after. Don’t wait any longer, start crafting your perfect follow up email today!

The Best Structure for a Short Follow-Up Email

When it comes to following up after an initial email, many professionals struggle with finding the perfect structure for their message. While the content of your follow-up email is important, the structure can also make a big difference in prompting a response from your recipient. Below are some tips to help you create a short and effective follow-up email.

1. Start with a friendly greeting

A friendly greeting can help create a positive tone for your follow-up email. Address your recipient by name and acknowledge any previous correspondence between you two. This will also remind them who you are and what you are following up on.

2. Provide a brief summary

If your recipient receives a lot of emails, they might not remember the content of your original message. A brief summary can jog their memory and help them understand the reason for your follow-up email. Keep it short and to the point.

3. Ask a specific question

Asking a specific question can prompt your recipient to take action and respond to your email. Make sure the question is relevant to the content of your email and highlights the action you want them to take. Be as clear as possible to avoid any confusion or misunderstandings.

4. Keep it positive and polite

Even if your recipient has not responded to your initial email, it is important to keep your follow-up email positive and polite. Negative language or confrontation can discourage them from responding to your email or doing what you want them to do.

5. Provide a call to action

Provide a call to action at the end of your follow-up email. This can be a request for a meeting, a phone call, or any other action you want your recipient to take. Make it clear and specific and include any necessary details such as the date, time, and location.

In conclusion, crafting a short follow-up email can be challenging, but these tips can help you structure your message in a way that prompts a response from your recipient. Remember to be friendly, specific, positive, and include a clear call to action to increase the chances of getting the response you want.

7 Sample Follow-Up Emails for Different Reasons

Thank You for Your Time!

Dear [Name],

Thank you for taking the time to meet with me yesterday. Our conversation provided a lot of valuable insights into the current state of the industry and your company’s needs. I appreciate your honesty and openness. It was a pleasure to discuss opportunities for collaboration and I am excited to see where this can lead.

Once again, thank you for the opportunity to meet with you. Please let me know if there are any additional materials or information I can provide. I look forward to staying in touch.

Best regards,

[Your Name]

Follow-Up on Proposal

Dear [Name],

Thank you again for considering my proposal. I wanted to check in and see if you have any updates or questions. I believe that the project we discussed would be a mutually beneficial partnership. The timeline and budget outlined in my proposal are flexible to accommodate your needs.

Please let me know how I can assist you in making an informed decision. If there are any changes or concerns, I am happy to revise the proposal accordingly.

I appreciate your time and consideration.


[Your Name]

Reminder of Meeting

Dear [Name],

This is a friendly reminder that we have a meeting scheduled for [date and time]. I believe that this meeting is essential to move the project forward and take the following steps as discussed in our previous meeting-

  • Identifying the specific needs that the project addresses
  • Discussing an estimated budget for the project
  • Determining a timeline, milestones and deadlines for deliverables

Please let me know if there are any changes you’d like to make to our meeting. We can also reschedule if the current time does not work for you.

Looking forward to seeing you soon.


[Your Name]

Thank You For Your Order

Dear [Name],

Thank you for your order with [Company Name]. I hope that you will be delighted with your purchase and it will fulfill your expectations. Our team is working hard to prepare your order and ensure its quality.

Please let us know if there are any questions or concerns regarding your order or shipping. We are always ready for your assistance and to provide you with the best customer service.

Thank you again for your purchase and trusting us with your order.

Best regards,

[Your Name]

Request for Testimonial

Dear [Name],

I hope this email finds you well. It was a pleasure doing business with you. We appreciate your time and your trust in our company. We would like to request a testimonial if you’re satisfied with our products and services.

A testimonial from a satisfied customer is vital for our business, and it will help others to trust us and our ability to deliver quality products and services. Your feedback about our company-how we fare can also help us to improve in those areas where we may need it.

Please let me know if you’re available for a short phone call, or if you would like to send your testimonial by yourself. We value your opinion and acknowledge your time and effort.


[Your Name]

Checking on Application Status

Dear [Name],

I hope this email finds you well. I wanted to check on the status of my job application for [Position] at [Company Name].

I am enthusiastic about the opportunity to work for your organization. Based on my experience and skill set, I believe I can contribute to achieving your company’s goals and objectives.

Please let me know if you need any additional information or clarification regarding my application. I am excited about the possibility of joining the team and helping [Company Name] continue to succeed.

Thank you for your time and consideration.


[Your Name]

Meeting Follow-Up and Action Items

Dear [Name],

It was great to have met with you on [date] to discuss [Meeting Agenda]. I would like to thank you for taking the time to attend and share your insights on the matter. I am excited about collaborating with you on this project.

Here are the action items we discussed in the meeting-

  • [Action Item #1]
  • [Action Item #2]
  • [Action Item #3]

Please let me know if you have any questions or concerns regarding these items.”

Looking forward to hearing from you soon.


[Your Name]

Tips for Writing Short Follow-Up Emails

Writing follow-up emails can be tricky, especially if it’s a short email. You may wonder how to convey your message concisely without seeming abrupt or rude. But fret not, we have compiled some tips to make sure your follow-up emails are effective in getting the response you desire.

1. Keep it brief and to the point

When writing a short follow-up email, it is crucial to keep it brief and to the point. Your recipient is likely to be busy, so they may appreciate an email that gets straight to the purpose. Keep your emails concise and limit it to a maximum of two to three sentences. The goal is to provide a clear and straightforward message without overwhelming the recipient with excessive information.

2. Use a clear subject line

A well-crafted subject line can significantly improve the chances of getting a response. Make sure your subject line accurately conveys the content of your email. Keep it simple and relevant to the purpose of the email. If you’re following up on a previous conversation or proposal, mention that in the subject line.

3. Mention the previous conversation

If you’re following up on a previous conversation or meeting, remind your recipient of that conversation in your short follow-up email. This will provide context for your email and ensure they recall the discussion. You can also mention any action items that were mentioned in the conversation, such as deadlines or any questions you had.

4. End with a clear call-to-action

A clear call-to-action is important for any email, including follow-up emails. This can be a simple request to schedule a meeting or a question that requires a response. Make sure your call-to-action is precise and straightforward, so your recipient knows exactly what you expect from them. This increases the likelihood of getting a response faster.

5. Show appreciation

A sincere show of gratitude at the end of your follow-up email can go a long way. Even if the recipient hasn’t responded yet, thanking them for their time and consideration will leave a positive impression. It may even encourage them to respond sooner than later, knowing that you appreciate their time and efforts.

With these tips, crafting a short follow-up email becomes less daunting. Remember that keeping it simple and to the point, having a clear subject line, reminding the recipient of the previous conversation, ending with a clear call-to-action, and showing appreciation can all contribute to getting a response quickly.

Short Follow-Up Email Samples FAQ

What is a short follow-up email?

A short follow-up email is a concise message that you send after an initial email or meeting to remind the recipient of your previous communication and request a reply or action.

Why should I send a short follow-up email?

Sending a short follow-up email can help you keep your communication on track and increase the chances of getting a response or action from the recipient. It also shows your dedication and professionalism.

How should I start a short follow-up email?

You can start a short follow-up email by referencing your previous communication and reminding the recipient of your request or discussion. Be polite and concise and focus on your main point.

What should I include in a short follow-up email?

A short follow-up email should include a formal greeting, your main point, a polite request for a response or action, and a closing statement. You can also include any relevant attachments or links.

What is the best timing for sending a short follow-up email?

The best timing for sending a short follow-up email depends on the situation and urgency of your request. In general, it is recommended to wait a few days or a week after your initial communication before sending a follow-up email.

What should I avoid in a short follow-up email?

You should avoid sounding pushy, aggressive, or demanding in your short follow-up email. Also, avoid sending too many follow-up emails, as it may annoy the recipient and harm your professional relationship.

Can you provide a sample short follow-up email?

Sure, here’s a sample short follow-up email:
Hi [Recipient],

I hope this email finds you well. I wanted to follow up on my previous email (dated [insert date]), where I requested [insert your request or discussion topic]. I would appreciate it if you could let me know if you have any questions or concerns or if any action is required from my side.

Thank you for your time and consideration.

Best regards,
[Your Name]

Thanks for Stopping By!

Well, we hope our short follow up email sample has helped you get closer to achieving your goals. Remember, follow up emails can be your secret weapon to success, and it doesn’t need to be a daunting task. Just be concise, polite, and genuine. We also hope you come back to our blog for more tips and hacks that can change your life. Feel free to share your thoughts in the comments below, and keep hustling!