Top 10 Sick Leave Email Sample to Take a Day Off

Are you feeling under the weather and unable to make it into work? Don’t let the stress of sending a sick leave email add to your discomfort. With our sample sick leave email, you can quickly and confidently notify your employer of your absence without any added worries.

Whether you’re battling the flu, a chronic illness, or simply need a mental health day, taking sick leave is a crucial part of self-care. We understand that the thought of informing your boss of your absence can be daunting, but fear not! We’ve got you covered.

Our sick leave email sample is designed to help you communicate your absence in a clear and concise manner while still maintaining professionalism. Plus, with the ability to customize and edit the example to fit your specific situation, you’ll be able to craft the perfect message in no time.

So, take a deep breath, and let our sick leave email sample guide you through the process. Your health and well-being come first, and with our help, you can rest easy knowing that you’ve taken care of everything on your end.

The Best Structure for Sick Leave Email Sample

If you’re feeling unwell and need to take a sick day, it’s essential to inform your manager as soon as possible. Not only is it common courtesy, but it also allows your coworkers to make arrangements, so your absence doesn’t impact their workflow.

When sending a sick leave email, it’s crucial to structure it effectively. Here are the key elements:

1. Salutation

Your email should start with a salutation. You can use ‘Dear [Manager’s Name]’, or if you’re on a first-name basis, you can opt for ‘Hi [Manager’s Name].’

2. Brief Explanation

In the opening paragraph, you should provide a brief explanation of why you’re taking a sick day. You don’t need to go into much detail, but provide enough information for your employer to understand the situation. For example:

“I’m writing to inform you that I won’t be able to come to work today, as I’m feeling unwell. I’ve been experiencing flu-like symptoms, including a fever and body aches, and need to take some time to rest and recover.”

3. Length of Absence

It’s helpful to indicate how long you expect to be away from work. You can give a specific date if you know when you’ll be back, or you can give a rough estimate depending on how you’re feeling. For example:

“I anticipate being out of the office for one day, but will keep you informed if my condition worsens.”

4. Offer to Do What You Can

If there are any urgent tasks or deadlines that you’re working on, offer to do what you can remotely. It shows that you’re still committed to your job and willing to help out, even when you’re unwell. For example:

“I’ll make sure to respond to any urgent emails or messages, and will do my best to complete the project I’m currently working on from home.”

5. Gratitude

End your email with a statement of gratitude. Thank your employer for their understanding and assure them that you’ll be back as soon as possible. For example:

“Thank you for your understanding during this time. I appreciate your support and will be back in the office as soon as I’m feeling better.”

By following this structure, you can write a concise yet effective sick leave email that ensures your employer is informed and your coworkers can continue working without disruption.

Sick Leave Email Samples


Dear [Manager’s Name],

I hope this email finds you well. I apologize for the inconvenience, but I need to take a sick leave due to flu. I am experiencing fever, body ache, and cough which makes it difficult for me to work efficiently. I don’t want to pass on the infection, and therefore, I would like to take a break from work until I recover. I anticipate to be back to work within a week, but I will keep you informed of any changes.

Thank you for your understanding regarding this matter.


[Your name]


Dear [Manager’s Name],

I hope this email finds you well. Unfortunately, I am suffering from a severe migraine and my doctor recommended that I take some time to rest and recuperate. The pulsing pain and nausea have become quite unbearable and it would be difficult for me to carry out my duties in such a state. It is for this reason that I request for a sick leave for a few days starting from [Date] to [Date].

I will keep you updated with my progress and anticipate to return to work soon.

Thank you for your consideration.

Kind Regards,

[Your name]

Stomach flu

Dear [Manager’s Name],

I hope this email finds you well. I wanted to inform you of my need for a sick leave for [number] days starting from [Date] due to a stomach flu that I have been experiencing. The constant nausea and vomiting have left me too weak and tired to carry out any work-related tasks. I am currently under medication and resting at home, and I hope to recover fully and come back to work within the week.

I want to apologize for any inconveniences my absence may cause during my time away from work.

Thank you for your understanding,


[Your name]

Emergency Dental Procedure

Dear [Manager’s Name],

Hope this email finds you well. I regret to inform you that I will not be able to make it to work because of an emergency dental procedure that I need to undergo. I have had a severe toothache which has rendered it impossible for me to carry out my work-related tasks effectively. The dentist has advised me to take complete rest for a few days until the procedure is over to avoid any complications.

Please excuse me for any inconvenience caused, and I will keep you updated on my progress. I intend to return to work as soon as my dentist gives me the green light.

Thank you for your understanding.


[Your name]

Back Pain

Dear [Manager’s Name],

I hope you are doing well. It is with regret that I request a few days sick leave that will begin on [Date] due to severe back pain. I had the pain after lifting a heavy object, and since then, it has worsened, leaving me in agony. That is why my doctor has advised me to rest and undergo therapy to ease the pain and discomfort. I promise to keep in touch and update you on my condition.

Kindly fill me in on any updates or assigned duties via email, and I will do my best to make up for lost time and be back in the office as soon as I can.

Thank you in advance for your understanding.

Yours sincerely,

[Your name]


Dear [Manager’s Name],

I hope you are doing well. I am sending you this email to request a sick leave. Unfortunately, I require surgery as my doctor has found an underlying condition that needs immediate attention and monitoring. The surgery is scheduled for [Date], and I may need to take a few days off afterward to recuperate. I will keep you up to date with my progress, and I hope to get back to work as soon as possible.

I apologize in advance for any inconvenience that my absence may cause. The details of my project and tasks have been adequately documented in my absence. In case of any urgent matters, my colleagues will be available to provide assistance in my absence.

Thank you for your understanding and support during this time.

Best regards,

[Your name]

Physical Injury

Dear [Manager’s Name],

Hope this email finds you well. I regret to inform you that I have been involved in a physical injury that has left me unable to come into work for a little while. The severity of my injury means that I am unable to carry out my duties efficiently. Therefore I will be taking sick leave effective [Date] up to [Date]. Resting and seek intensive care at home are of utmost importance for my quick recovery.

In my absence, I will make sure that my colleagues are duly briefed on the tasks that need their attention, and I am confident that they will execute them with due diligence.

Thank you for your understanding and support always.


[Your name]

Tips for Writing a Sick Leave Email Sample

When it comes to taking a sick day, it’s important to communicate with your employer with a well-written and professional email. Here are some tips to keep in mind when writing a sick leave email sample:

  • Be clear and concise: Your employer needs to know why you’re taking a sick day and when you plan to return to work. Keep your email brief and to the point.
  • Use a professional tone: While you’re not feeling well, it’s important to maintain a professional tone in your email. Avoid using informal language or too much detail about your illness.
  • Give plenty of notice: Try to let your employer know as soon as possible that you need to take a sick day. This will give them time to make any necessary arrangements.
  • Offer to make up any missed work: If possible, offer to make up any missed work or cover any urgent tasks. This will show your employer that you’re committed to your job and willing to take responsibility.
  • Provide a way to contact you: Make sure to provide a phone number or email address where your employer can contact you if they have any urgent questions or concerns.
  • Follow up when you return: When you return to work, make sure to follow up with your employer and let them know how you’re feeling. This will show them that you’re responsible and committed to doing your job.

By following these tips, you can write a professional and effective sick leave email sample that will help you take the time you need to recover while maintaining a good relationship with your employer.

Sick Leave Email Sample FAQs

What should I include in my sick leave email?

In your sick leave email, be sure to include the date you will be absent, the reason for your absence, how you can be contacted in case of an emergency, and any work that needs to be completed while you are away.

How should I format my sick leave email?

Your sick leave email should be professional and concise. Use a clear and direct subject line and make sure the body of your email is easy to read with short paragraphs and bullet points if necessary.

When should I send my sick leave email?

You should send your sick leave email as soon as you know you will be taking time off. If possible, give your employer at least 24 hours notice. If you are taking a longer leave, be sure to discuss your absence with your supervisor and the HR department.

What should I do if my sick leave is denied?

If your sick leave is denied, try to have a conversation with your employer to understand the reason for the denial. In some cases, you may need to provide additional information or proof of your illness. If you feel that your denial was unjust, you may want to consult with a workplace advocate or employment lawyer.

Can I use sick leave for mental health reasons?

Yes, sick leave can be used for mental health reasons just like for physical illness. It’s important to include specific details about your mental health symptoms and/or diagnosis in your sick leave email. If you need more time or additional support, consider talking to your employer about taking a medical leave of absence.

Do I need to submit a doctor’s note for my sick leave?

Some employers may require a doctor’s note for sick leave absences that last more than a few days. Check your employer’s policy on sick leave and medical documentation. Even if a note is not required, it’s important to be transparent with your employer about your illness and the anticipated length of your absence.

What happens if I use up all my sick leave?

If you use up all your sick leave, you may need to take unpaid time off or use vacation time. Some employers offer short-term disability or leave of absence options if you need more extended time off. It’s important to discuss your options with your employer and HR department.

Feeling Better Already?

Hopefully, this sick leave email sample will not only guide you when you’re feeling under the weather but also lighten your workload when you need to take a break. Remember, when it comes to work and personal matters, communication is key. Thank you for taking the time to read our article. Keep coming back to our site for more tips and tricks to make your professional life easier. Take care!