Here’s a Simple Resignation Email Sample You Can Use

Are you considering resigning from your job but don’t know where to start? Writing a simple resignation email sample can be a daunting task, especially if you’ve never done it before. But don’t worry, help is at hand. In this article, we’ll provide you with examples of simple resignation emails that you can use as a template and edit as needed. Whether you’re leaving your job due to a new opportunity, personal reasons, or a difficult work environment, we’ve got you covered. So sit back, relax, and get ready to draft your resignation email with ease.

The Best Structure for a Simple Resignation Email

Resigning from a job is never easy, but crafting a clear and concise resignation email can help make the process smoother for both you and your employer. Here are some tips on how to structure your email:

Subject Line

Your subject line should clearly state that it is a resignation email, so your employer knows what to expect when they see it in their inbox. Something simple like “Resignation – [Your Name]” will suffice.


In the beginning of your email, you should make your resignation clear and concise. You can start by thanking your employer for the opportunity to work with them and then state that you are resigning from your position. It’s important to be straightforward and avoid any unnecessary details or reasons for leaving at this point.

Notice Period

Once you have introduced your resignation, it’s important to give your employer a notice period. This can vary depending on your job and company policy, but two weeks is generally standard. Be sure to state the last day you expect to work, and offer to help with the handover process as you conclude your employment. This shows your employer that you are committed to ensuring a smooth transition and leaving on good terms.

Closing Remarks

In your closing remarks, you can reiterate your appreciation for your time at the company and any specific highlights or achievements that you are proud of. You might also include your contact information if you want to stay in touch with colleagues or be available for future job opportunities.

Overall, a simple resignation email structure should be short, direct, and courteous. By following these guidelines, you can make the process of leaving your job as professional and respectful as possible.

7 Simple Resignation Email Samples for Different Reason

Sample Resignation Email – Pursuing Higher Education

Dear [Manager’s name],

I hope this email finds you well. It is with mixed emotions that I am submitting my resignation effective in two weeks’ time. I have come to a decision that I will be pursuing my master’s degree full-time, which requires me to focus on the education aspect and suspend any full-time professional employment. I am grateful for the opportunities and experiences I have gained while working here.

Once again, thank you for the valuable experience gained while working here. I hope we can stay in touch after I depart from the company.

Best regards,

[Your name]

Sample Resignation Email – Family Reasons

Dear [Manager’s name],

It is with a heavy heart that I write this email. Due to family issues that require my immediate attention, I have decided to resign from my position effective from two weeks’ time. During my time with the company, I have learned and grown significantly. I appreciate the professional opportunities, the team’s support, and the fruitful collaboration I had been a part of in the organization.

Thank you for the understanding and support extended to me during my employment. I will always cherish the memories and lessons from my time here.

Best regards,

[Your name]

Sample Resignation Email – Moving to Another Country

Dear [Manager’s name],

It is with regret that I write to inform you of my decision to resign from my role in the company. My spouse has received an exciting job opportunity abroad, and we will be relocating in a month’s time. It was a difficult decision to make, but I am confident that it is the best one for our family. Working here has taught me valuable lessons and exposed me to experiences I will always cherish.

Thank you for the opportunity to work with an excellent team and the experiences I gained while here. I hope that my departure will not affect the department’s or organization’s operations.

Thanks again,

[Your name]

Sample Resignation Email – Medical Reasons

Dear [Manager’s name],

Please accept this letter as formal notification of my resignation from my role at the company, effective at the end of this month. Unfortunately, my health has deteriorated, and it is no longer possible for me to give my best to the role. I need to focus on recuperating fully to resume my daily life. Working in this organization has been an insightful and fulfilling experience, and I am grateful for the supportive and collaborative team members I worked with.

Thank you for the understanding and support extended to me while working here. Please let me know if there is anything I can do to support a smooth transition process.


[Your name]

Sample Resignation Email – Conflicting Responsibilities

Dear [Manager’s name],

I am writing this email to inform you that I am resigning from my position with the company. Unfortunately, given the current situation and personal responsibilities, I am finding it significantly challenging to meet my responsibilities at work. After considerable introspection, it is in my best interest that I resign, effective at the end of this month. This decision was not easy, and I am filled with regret knowing that my departure will impact the team.

Thank you for your understanding during this difficult period. I have enjoyed being a part of the team and the organization’s successes. Please let me know if there is anything that I should do to make the transition process smoother.

Best wishes,

[Your name]

Sample Resignation Email – Pursuing Another Job Opportunity

Dear [Manager’s name],

I am writing to inform you of my resignation from my role with the company. I have received an offer from another organization that aligns with my career goals and aspirations. I am grateful for the chance to work with an excellent team and the experiences that come with it.

Thank you for the continuous support and mentorship you provided while I was here. I hope that my departure will not negatively impact the department or the organization.

Best regards,

[Your name]

Sample Resignation Email – Seeking Improved Work-Life Balance

Dear [Manager’s name],

I hope this email finds you well. I would like to tender my resignation from my position, effective in two weeks. The past few months have been increasingly challenging for me as I attempt to balance work and personal family responsibilities. After much thought and consideration, I have decided to resign to prioritize my family responsibilities. I greatly appreciate the opportunities and experiences that I gained while working here.

Thank you for the support and understanding. I hope my departure will not negatively affect the operations of the department and organization.

Best wishes,

[Your name]

Tips for Writing a Simple Resignation Email

If you have decided to resign from your current job, sending a resignation email is a professional way to notify your employer. A well-written resignation email can help maintain a positive relationship with your current employer and make future job searches easier. Here are some tips to help you write a simple resignation email:

  • Start with a polite greeting:
  • Begin your resignation email by addressing your employer politely. Addressing them by name is a good way to personalize the email.

  • Mention your resignation:
  • The main purpose of your email is to communicate your resignation. Mentioning your resignation briefly and clearly in the email’s first paragraph is essential.

  • Explain reason for resignation (optional):
  • If you wish to explain why you’re resigning, you can mention your reasons in the email’s second paragraph. Keep it professional and respectful if you decide to provide reasoning to avoid burning bridges.

  • Share your gratitude:
  • Expressing gratitude for the opportunities and experiences you’ve gained while working at the company is a professional way to leave a positive impression in the minds of your current employer.

  • Offer help with transition and departure date:
  • Assist in making the transition for your colleagues and employer smooth by offering to help in any way possible. Also, sharing your departure date ensures that everyone is aware of when they should be expecting.

  • End on a polite note:
  • Closing your email on a polite note, such as thanking them again, wishing the company well, or including your contact information, shows that you remain professional till the end.

Keep your resignation email concise and straightforward as you avoid going into great detail in your email. It’s vital to note that simple resignations are usually less than 200 – 300 words long, and Use a professional tone as your email is an official communication with your employer.

By following these tips, you can write a simple resignation email that conveys gratitude, professionalism, and respect to your current employer. Keep in mind that resignation emails are essential, as they reflect your level of professionalism and determine the relationship you have with your current employer even after leaving their business.

FAQs related to Simple Resignation Email Sample

What is a simple resignation email sample?

A simple resignation email sample is a template that can be used to draft an email to your employer announcing your intention to resign from your position. The template typically includes the necessary elements of such an email, such as the addressee, subject line, body of the email, and closing remarks.

When should I send a simple resignation email?

You should send a simple resignation email when you have made the decision to leave your current position and have already informed your supervisor or manager. It is important to send the email promptly to provide notice of your intended departure and to give your employer enough time to fill your role.

What should I include in a simple resignation email?

A simple resignation email should include your name, contact information, the date of your departure, a brief explanation for resigning, a statement of appreciation for the opportunity, and any necessary next steps related to your departure, such as returning company property or transitioning your responsibilities.

How formal should my simple resignation email be?

Your simple resignation email should follow the tone and style of your usual workplace communication. It is generally advisable to keep the email polite, professional, and to the point. Avoid negative statements or blame for your decision to resign.

Can I send a simple resignation email instead of a formal resignation letter?

Yes, a simple resignation email can be used in lieu of a formal resignation letter. However, the appropriateness of using an email may depend on the culture and expectations of your workplace. If in doubt, check with your employer or HR department.

Should I copy other colleagues or supervisors on my simple resignation email?

It is not necessary to copy other colleagues or supervisors on your simple resignation email unless you have been specifically instructed to do so by your employer or HR department. If you wish to inform other colleagues, consider sending a separate email or speaking with them in person.

How can I ensure a smooth transition after sending my simple resignation email?

After sending your simple resignation email, work with your supervisor or manager to develop a transition plan. Communicate any outstanding projects or responsibilities to ensure that they are completed or that someone else is assigned to handle them. Provide assistance in training your replacement, if applicable. Finally, express gratitude to your colleagues and supervisors for the opportunity to work with them.

Goodbye for now

We hope that the sample resignation email we shared will help you in writing your own resignation email. Remember to keep it simple and professional. If you have any feedback or comments, please share them with us in the comments section below. Don’t forget to visit us again for more useful tips and tools that can make your professional life easier. Thanks for reading!