10 Effective Statement Email Samples for Business Communication

Are you tired of sending out bland and unengaging emails? Are you looking for a way to grab your reader’s attention and compel them to take action? Look no further than the statement email sample – a powerful tool for crafting emails that get results.

With a statement email, you can cut through the clutter and get straight to the point. By leading with a bold statement, you can capture your reader’s attention and draw them in. From there, you can build interest and desire by providing more detail and explaining the benefits.

The best part? You don’t have to start from scratch. There are plenty of statement email samples available online that you can use as a starting point. From there, you can customize and edit them as needed to fit your specific needs.

So what are you waiting for? Give the statement email a try and start seeing results today.

The Ultimate Structure for Writing a Powerful Statement Email

If you’re looking to write a statement email that truly resonates with your audience, there are several key elements you need to consider. Crafting a meaningful email requires a thoughtful approach that can help capture the attention of your readers and convey your message in a clear and concise way. In this article, we’ll guide you through the ultimate structure for writing a powerful statement email, inspired by the writing style of Tim Ferris.

Opening Line

Your opening line is the first opportunity to capture your reader’s attention and convey the purpose of your email. It’s important to make it clear why you’re writing and what the email is about. Start with something that creates curiosity, shows empathy or a relatable point of view. For example:

“Have you ever felt stuck in your career?”

“Do you want to be more productive in your workday?”

“I understand how daunting it can feel to start something new.”


This section is where you set the scene for your readers by providing a brief overview of what you’ll cover in your email. You need to highlight the key message you want to communicate and build on the promise made in the opening line. Here’s an example:

“In this email, I want to share with you some useful techniques that can help you overcome procrastination and boost your productivity levels. We will explore some of the most effective strategies that can help you achieve your goals and cultivate a more positive mindset.”

Main Body

This is the section where you get to the meat of your message. The main body of your email should be broken down into sections, each with a clear subheading to guide your reader and make your message more digestible. You can use bullet points, numbered lists, or even images to reinforce your points and keep the email from looking too text-heavy. Some points to remember:

  • Stay focused on your topic. Don’t try to include everything in one email, but rather choose one or two points and go into detail on those.
  • Use simple language, avoid jargon and complex terms that might confuse your readers.
  • Include examples and personal anecdotes where appropriate to help reinforce your message and make it more relatable.


The conclusion of your email is your chance to recap the key takeaways and encourage your reader to take action or continue the conversation. This should be a strong summary that restates the purpose of your email and reinforces the value of your offer. Here’s an example:

“In summary, we’ve discussed some powerful techniques for overcoming procrastination and increasing your productivity. Learning to manage your time effectively is an ongoing process, but by putting some of these strategies into practice, you’ll be well on your way to achieving your goals. If you have any questions or would like to learn more, please don’t hesitate to reach out.”

Call to Action

The final piece of your statement email is your call to action. This is where you provide a clear next step for your reader to take, whether it’s booking a meeting, downloading a resource, or signing up for a newsletter. It’s essential to keep it simple and easy to follow. Avoid using vague phrases like “get in touch” or “let me know what you think,” and be specific about what you’re asking for. Here’s an example:

“If you’re ready to take action and start overcoming procrastination today, I invite you to schedule a call with me to discuss how we can work together.”

By following this structure, you can create a statement email that conveys your message in a clear and concise way and resonates with your audience. Remember to stay focused, keep it simple, and make it actionable to encourage your readers to take the next step.

Statement Email Samples for Different Purposes

Letter of Recommendation for Graduate School

Dear Professor Smith,

I am writing to recommend John Doe for admission to your graduate program in Physics. As John’s undergraduate advisor and mentor, I have had the opportunity to observe his academic and research capabilities. John is one of the brightest students in his class, consistently earning high grades in advanced physics courses and conducting research in your department.

John is a dedicated and hardworking student with a passion for physics. He has a keen eye for detail and is able to approach complex problems with critical thinking and creativity. I am confident that John has the potential to make significant contributions to your department and the field of Physics.

Please do not hesitate to contact me if you have any further questions about John’s academic or research background.

Best regards,

Jane Smith

Letter of Reference for a Job Applicant

Dear Hiring Manager,

I am writing to recommend Jane Smith for the position of Marketing Manager at your company. As her former supervisor at XYZ Marketing Agency, I had the pleasure of working with Jane for two years.

Jane is an exceptional marketer with a natural talent for strategic thinking and strong communication skills. She consistently exceeded her sales targets and was responsible for the successful launch of several high-profile campaigns. Jane is also a great team player and a pleasure to work with. She always offers her help to her colleagues and is always ready to lend a hand.

I strongly recommend Jane for the position of Marketing Manager at your company and I am confident that she will be an asset to your team. If you have any further questions about Jane’s experience or qualifications, please do not hesitate to contact me.

Best regards,

John Doe

Statement of Purpose for Graduate School

Dear Admissions Committee,

I am writing to express my interest in the Master’s program in Computer Science at ABC University. My passion for computer science started when I was in high school and I have pursued it ever since. I earned my Bachelor’s degree in Computer Science from XYZ University and I am now eager to continue my education and career in this field.

During my undergraduate studies, I had the opportunity to work on several research projects, where I developed my skills in programming and problem-solving. I am particularly interested in machine learning and artificial intelligence, and I hope to pursue these topics in my graduate studies.

I strongly believe that the Master’s program in Computer Science at ABC University will provide me with the knowledge and skills necessary to achieve my career goals. I am excited about the possibility of studying at your institution and I thank you for considering my application.


Jane Smith

Letter of Complaint to Customer Service

Dear Customer Service,

I am writing to express my disappointment with the service I received at your store last week. On May 1st, I visited your store to purchase a new laptop. The salesman who assisted me was unprofessional and rude, and he did not seem to have a good understanding of the products he was selling.

Furthermore, when I brought the laptop home, I discovered that it was faulty and was not functioning properly. I then tried to return the laptop, but the store refused to give me a refund. I am very disappointed with the quality of your products and the level of customer service your store provides.

I hope that you will take immediate action to address these issues and improve your customer service. I look forward to hearing back from you regarding my complaint.


John Doe

Letter of Condolence for the Loss of a Loved One

Dear Jane,

I was deeply saddened to hear of the passing of your father. Please accept my sincerest condolences for your loss.

Your father was a kind and generous man, and he will be greatly missed by everyone who knew him. I know how close you were to him and how much he meant to you, and I cannot imagine the grief you are feeling right now.

Please know that I am here for you in this difficult time. If you need anything, please do not hesitate to reach out to me.

You and your family are in my thoughts and prayers.

With deepest sympathy,

Jane Smith

Letter of Appreciation to a Colleague

Dear John,

I wanted to take a moment to express my appreciation for all your hard work on the project we recently completed. Your dedication and attention to detail were instrumental in completing the project on time and within budget.

Working with you was a pleasure, and I appreciate your positive attitude and willingness to take on any task. Your contributions to the team did not go unnoticed, and I am grateful for the opportunity to work alongside someone as talented and dedicated as you.

Thank you again for your hard work and commitment to the project.


Jane Smith

Letter of Resignation from a Job

Dear Manager,

Please accept this letter as my formal resignation from my position as Marketing Manager. After careful consideration, I have decided to pursue other career opportunities and will be leaving the company in two weeks’ time.

I would like to thank you and the entire team for the support and guidance you have provided me during my time at the company. It has been a pleasure working with you all, and I am grateful for the valuable experience and skills I have gained during my tenure.

I will do everything possible to ensure a smooth transition of my responsibilities to my successor. Please let me know if there is anything I can do to assist in this process.

Thank you again for everything and I wish you and the company continued success.


John Doe

Tips for Writing an Effective Statement Email Sample

Writing a statement email can be a daunting task, especially if you’re not sure what to include in it. However, it’s important to remember that an effective statement email can do wonders in terms of clearing up any misunderstandings or issues that may have arisen with a client or colleague. Here are some tips for writing an effective statement email sample:

  • Be Clear and Concise: It’s important to be clear and concise in your statement email. Avoid using overly complex language or technical jargon that the recipient may not understand. Use simple language and try to convey your message in a straightforward manner.
  • Use Bullet Points: Instead of writing long paragraphs, break up your email into bullet points. This will make it easier for the recipient to read and understand the information you’re presenting.
  • Include a Summary: At the beginning of your statement email, include a brief summary of what the email is about. This will help the recipient quickly understand the purpose of your email.
  • Provide Evidence: If you’re making a claim or disputing something, be sure to provide evidence to support your argument. This can include invoices, contracts, or any other relevant documents. Make sure to clearly explain how the evidence supports your position.
  • Offer Solutions: If there is a problem that needs to be addressed, it’s essential to offer possible solutions. This shows the recipient that you’re proactive and willing to work towards a resolution.
  • End with a Call to Action: End your statement email with a call to action that clearly outlines what the recipient needs to do next. This could be anything from responding to your email to setting up a meeting. Make sure to be specific and define the next steps.

In conclusion, an effective statement email sample can help you communicate your position clearly and concisely. By following the tips outlined above, you can ensure that your email is easy to read and understand. Remember to be clear, provide evidence, offer solutions, and end with a call to action to get the best results from your statement email.

FAQs Related to Statement Email Sample

What is a statement email?

A statement email is an email sent by businesses or organizations to their customers or clients informing them of their account details, such as balance and transaction history.

What information should be included in a statement email?

A statement email should include the account balance, transaction history for the period, any fees or charges, and contact information for any questions or concerns.

How often should statement emails be sent?

It depends on the business or organization’s policy, but typically statement emails are sent monthly or quarterly.

What should I do if I notice an error in my statement email?

If you notice an error in your statement email, you should contact the business or organization’s customer service immediately to resolve the issue.

Can I opt-out of receiving statement emails?

It depends on the business or organization’s policy, but some may allow you to opt-out of receiving statement emails and instead opt for paper statements or no statements at all.

Is it safe to receive statement emails?

Yes, statement emails are usually encrypted and secure, but it’s important to always verify that the email is from a legitimate source before clicking on any links or providing any personal information.

What should I do if I suspect a statement email is a scam?

If you suspect a statement email is a scam, do not click on any links or provide any personal information. Instead, contact the business or organization’s customer service directly to verify the email’s authenticity.

Thanks for Reading about Statement Email Samples!

I hope this article has given you some great ideas for crafting your own statement emails. Remember, the key is to make it clear, concise, and engaging. Don’t be afraid to experiment with different language and formats to find what works best for you and your customers. And if you have any questions or feedback, feel free to drop a comment below! Thanks again for stopping by, and be sure to check back soon for more helpful tips and insights. Happy emailing!