Try these effective team building invitation email samples

Are you tired of sitting at your desk all day without ever really getting to know your coworkers? Do you want to have more meaningful interactions with the people you work with? If so, it’s time to consider team building! And luckily, we have a team building invitation email sample that is sure to get your colleagues excited for some team bonding.

Our team building invitation email sample is just one of many examples that you can find online. With a quick search, you’ll find plenty of resources to help you plan the perfect team building event. Whether you’re looking for icebreakers, group activities, or team challenges, there’s something out there for everyone.

But what if you don’t have time to plan your own team building event? Don’t worry – many companies offer team building services, from full-day retreats to quick, 30-minute activities. And with our team building invitation email sample, you can easily customize your message to fit your specific needs.

So, what are you waiting for? Get started on your team building invitation email today! With the right activities and the right people, you’ll be well on your way to building a stronger, more effective team.

The Ultimate Guide to Writing the Perfect Team Building Invitation Email

As a manager or team leader, organizing a team building event can be a great way to boost morale, increase productivity, and improve team dynamics. However, the first step in ensuring a successful event is to send out an invitation email that effectively communicates all the necessary information and creates enthusiasm among your team members. In this article, we will break down the structure of the perfect team building invitation email, so you can ensure your event is a success.

Subject Line

The subject line is the first thing your team members will see, so it is important to make it catchy and engaging. Avoid generic subject lines such as “Team Building Event Invitation”. Instead, opt for something that will pique your team’s interest and create excitement such as, “Get Ready to Unleash Your Inner Ninja: Team Building Event Invitation”.

Opening Paragraph

The opening paragraph should be attention-grabbing and set the tone for the rest of the email. Start with a friendly greeting and quickly move into the purpose of the email. For example, “Hey team, Are you ready to challenge your physical and mental limits while having fun with your colleagues? If that sounds like your kind of adventure, then you don’t want to miss this year’s team-building event.”


Next, provide all necessary details about the event including date, time, and location. Add in a sneak peak of the activities you have planned. You want your team to feel excited about the event so be sure to highlight the fun they can expect to have. For example, “This year’s team-building event will take place on Saturday, June 26th at 10am at the Riverwood Adventure Park. You can expect to scale heights, navigate rope courses and zipline, all while teaming up with your colleagues in this action-packed day of adventure.”

Call to Action

End the email with a clear call to action. Encourage team members to RSVP by a certain date and provide clear instructions on how to do so. Make sure to also mention if guests are permitted and whether there are any restrictions. For example, “RSVP as soon as possible so we can book your spot. Please also let us know if you will be bringing guests or if you have any dietary restrictions we should be aware of. We can’t wait to have you join us for this unforgettable experience.”


End the email with a friendly closing that leaves your team members feeling excited and energized for the event. You can also add a personal touch by sharing why the event is important to you. For example, “We can’t wait to create unforgettable memories while strengthening our team bonds. As a team leader, seeing the camaraderie and spirit of teamwork among our colleagues is truly inspiring. Let’s make this year’s team building event one to remember!”

So there you have it, the ultimate guide to writing the perfect team building invitation email! With these tips, you are sure to create an invitation that engages your team members, builds anticipation, and sets the stage for a successful event.

Team Building Invitation Email Samples

Team Building Workshop Invitation

Greetings Team Members,

We are happy to invite you to join our upcoming team building workshop on [date/time/location]. The workshop aims to help us strengthen our communication skills, improve our problem-solving abilities, and build a stronger camaraderie among us. Our facilitator is a seasoned professional in the field of team building, and we are confident that the activities and discussions will be beneficial and enlightening for all of us.

Please indicate your availability and confirm your attendance on or before [deadline] by responding to this email. Lunch and snacks will be provided, and we look forward to a productive and fun-filled day with our team.

Best regards,

[Your Name]

Virtual Team Bonding Invitation

Dear Colleagues,

We understand that working remotely can sometimes feel isolating, and we want to address this by inviting everyone to join our virtual team bonding activity on [date/time]. The activity will involve interactive games and challenges that promote teamwork, creativity and collaboration. We believe that participating in this event will enhance our communication skills and help us build a stronger connection with each other despite the physical distance.

We encourage you to join us on this fun and exciting event! Don’t forget to RSVP through this email on or before [deadline], so we can send you the details and materials for the activity.

Best regards,

[Your Name]

Training and Development team building Invitations

Dear Team Members,

We value the importance of personal and professional growth for each of our members, and that is why we are inviting you to join our training and development team building activity on [date/time/location]. The training will focus on enhancing our skills in [area of focus], and we believe that strengthening our abilities in this aspect will benefit not only ourselves but also our team and the company as a whole.

Please let us know if you are interested in this opportunity by responding to this email on or before [deadline]. We look forward to seeing you all and embarking on a rewarding and fulfilling learning experience together.

Kind regards,

[Your Name]

Volunteer activity team building Invitation

Hi Team!

We believe that giving back to the community is an important aspect of our company’s values, and we are inviting you to join us for a volunteer activity on [date/time/location]. We will be working on a [type of volunteering] project, and we believe that participating in this event will not only help build our team’s camaraderie but also contribute to a meaningful cause that benefits others.

Please let us know if you would like to join us on this event by responding to this email on or before [deadline]. Let us make a difference together!

Warm regards,

[Your Name]

Team Building Retreat Invitation

Dear Team,

We hope this email finds you well. We are excited to announce our upcoming team building retreat on [date/time/location]. The retreat will involve a range of activities and team challenges that will enable us to build stronger bonds with each other and further develop our teamwork abilities.

We believe that this outing will provide us with an opportunity to relax, recharge and rejuvenate while also enhancing our team’s cohesiveness. Please let us know if you are available and interested in joining us for this memorable experience by responding to this email on or before [deadline].

Best regards,

[Your Name]

Team Building Lunch Invitation

Hi Everyone!

With everyone working hard on different projects, it is time for a fun team-building lunch on [date/time/location]. We are inviting all of our team members to enjoy some delicious food, engage in light-hearted conversations and share some friendly banter.

We believe that this informal and relaxed atmosphere will enable us to strengthen our relationships, crystallize our mutual understanding and promote trust between us. Please let us know if you can join the team on this lunch outing by responding to this email on or before [deadline].

Warmest regards,

[Your Name]

Team Building Competition Invitation

Dear Colleagues,

As you know, we are not only dedicated to achieving our company’s goals, but we are also a team of competitive individuals who are not afraid to showcase our skills. Therefore, we are inviting you to participate in a team-building competition on [date/time/location]. The competition will be composed of exciting team activities and challenges that require us to work together, communicate effectively and apply our collective knowledge and expertise.

We believe that this annual event will provide us with an opportunity to demonstrate our strengths, learn from others and build an even stronger team that can handle any challenge. Please let us know if you are interested in joining us for this day of friendly competition by responding to this email on or before [deadline].

Best regards,

[Your Name]

Tips for Crafting a Team Building Invitation Email

Inviting your team to a team building event can be both exciting and nerve-wracking. You want to make sure everyone feels engaged and motivated to participate, and that the event is effective in promoting teamwork and collaboration. Here are some tips that can help you craft a successful team building invitation email:

1. Be clear and concise

Make sure your invitation email is clear and concise. Provide a brief overview of the event, the date, time, and location of the event, and what participants can expect. Keep in mind that your team members are busy and may not have time to read a lengthy email. Keep it short and sweet.

2. Set expectations

Be clear about what you expect from participants. Will everyone be required to participate in all activities or just certain ones? Let your team know what the dress code is and whether they need to bring any supplies or equipment. This will ensure that everyone comes prepared and knows what to expect.

3. Give them a reason to attend

Include the benefits of participating in the team building event. Highlight how it can help improve team dynamics, communication, and collaboration. Share how it can help improve productivity and how it can lead to personal and professional growth. Make them feel excited and motivated to attend.

4. Create an interesting subject line

The subject line of your email should grab their attention and make them want to read more. Use a catchy phrase, pun or a question that makes them curious. Make sure it is related to the event and its activities so that they know why they are receiving an invitation email.

5. Encourage them to RSVP

Include a clear RSVP date and encourage team members to respond as soon as possible. Make sure the RSVP instructions are simple and easy to follow. This will help you plan logistics and ensure that everyone is accounted for.


Sending an effective team building invitation email can make all the difference in ensuring the success of your team building event. Be clear and concise, set expectations, give them a reason to attend, create an interesting subject line and encourage them to RSVP. With these tips, your team building event is sure to be a success.

FAQs about Team Building Invitation Email Sample

What should the subject line of a team building invitation email include?

The subject line should clearly state the purpose of the email and the event it pertains to. It should be concise and catchy enough to grab the attention of the recipients.

How should the email be addressed?

The email should be addressed formally to the team members. If the email is addressed to a larger group, it should use a neutral greeting such as “Dear team” or “Dear colleagues.”

What should be included in the body of the email?

The body of the email should include the details of the team building event, such as the date, time, venue, and agenda. It should also mention what is expected of the attendees and whether there are any requirements for participation.

Is it necessary to include a call to action in the email?

Yes, it is important to include a call to action in the email, such as asking the recipients to RSVP or confirm their attendance. This will help the organizers plan accordingly and ensure the event runs smoothly.

How far in advance should a team building invitation email be sent?

The email should be sent at least a week in advance to allow enough time for the attendees to plan their schedule accordingly. However, if it is a larger or more complex event, it is recommended to send the email a few weeks in advance.

Should the email include any information about the purpose of the team building event?

Yes, it is a good idea to include a brief explanation of why the team building event is being held and what the expected outcomes are. This will help the attendees understand the importance of the event and what is expected of them.

How can the email be made more engaging?

The email can be made more engaging by using a conversational tone, adding visuals such as images or videos, and including some fun elements such as trivia questions or icebreaker activities. This will help create a positive and exciting anticipation for the event.

A Fun Team Building Event Awaits You!

Thanks for taking the time to check out our team building invitation email sample. We hope it provided you with some ideas and inspiration for your own team building event. Remember, team building doesn’t have to be boring and tedious. It can be a fun and engaging way to build camaraderie among your team members. So why not give it a try? We promise you won’t regret it! Thank you for reading and we invite you to visit us again soon for more exciting content.