Have you ever found yourself in a position where you need to resign from your job? It can be a bittersweet moment. You may have finally found the job you have always wanted, but it’s time to move on to bigger and better things. However, the resignation process can be daunting and stressful. One crucial aspect of resigning from a job is drafting a professional two-week notice email to your employer.
Crafting a well-written two-week notice email can be a challenging task, but luckily, numerous examples are available online to help guide you through the process. With a quick search, you can find a multitude of professional email templates, editable for your unique situation.
Whether you aim to resign gracefully or respectfully, a two-week notice email is a professional way to depart from your current employer. Don’t let the fear of resignation hold you back from pursuing other opportunities. Utilize these pre-written email samples to help you create your own professional two-week notice email.
The Best Structure for a Two-Week Notice Email Sample
If you’ve decided to leave your current job, you’ll need to submit a two-week notice to your employer to give them adequate time to find a replacement and ensure a smooth transition. Writing a two-week notice email can seem daunting, but it’s an important step in maintaining professionalism and leaving on good terms.
Here’s the best structure for a two-week notice email sample:
1. Subject Line: Your subject line should clearly state that you’re resigning and give the date of your last day of work. It should be straightforward and unambiguous. Examples of subject lines include “Resignation Notice – Last Day of Work” or “Resignation Letter – Two Weeks’ Notice.”
2. Start with a Greeting: Address your email to your manager or the appropriate person in HR. Start with a polite greeting, such as “Dear [Manager’s Name],” or “Hello [HR Rep’s Name].”
3. Start with a Positive Note: It’s always a good idea to start your email with a positive note and express gratitude for the opportunity to work at the company. You can briefly mention some of the positive experiences you’ve had while working at the company.
4. State Your Intention to Resign: Be clear and concise when stating your intention to resign. Mention that you’re giving two weeks’ notice and provide the date of your last day of work.
5. Explain Your Reasons for Resigning: You don’t have to go into too much detail about your reasons for resigning, but it’s a good idea to provide some explanation. Keep it professional and avoid criticizing the company or your colleagues. Simply state that you’ve accepted another job offer, need to take time off, or have to relocate.
6. Offer Assistance During the Transition: To ensure a smooth transition, offer your assistance during the two-week period. You can let your employer know that you’re willing to help train your replacement or assist with any handover duties.
7. Thank Your Employer: Close your email by thanking your employer for the time you’ve spent at the company and express appreciation for the opportunities you’ve had. You can also thank your colleagues for their support and offer to keep in touch.
Remember to proofread and revise your email before hitting send. Keep it professional, to-the-point, and positive. By following this structure for a two-week notice email sample, you’ll ensure a smooth and respectful exit from your current job.
Seven Samples of Two Week Notice Emails for Different Reasons
Sample 1: Two Week Notice Email Due to Health Reasons
Dear [Manager’s Name],
I am writing to inform you that, due to health reasons, regrettably, I will have to leave my position as [Job Title] effective from two weeks from today (dd/mm/yyyy). I would like to thank you for the opportunity to work with you and the rest of the team for [Number of Months/Years].
In light of my health, I have decided that it would be in the best interest of both parties if I tender my resignation effectively from two weeks from now. During this time, I will do my best to complete any tasks that need my attention and to assist in any handover procedures required.
I am grateful for the support that I have received from you and the team during my time here, and I wish everyone success in all future endeavors.
Thank you once again,
Sincerely,
[Your Name]
Sample 2: Two Week Notice Email Due to Family Emergency
Dear [Manager’s Name],
I am writing to express my regret that I will not be able to continue in my role as [Job Title] beyond two weeks from today (dd/mm/yyyy). Unfortunately, I have had to deal with a family emergency that requires my immediate attention.
During my remaining time, I will ensure that all my tasks are successfully completed and that I will be able to handover or delegate any unfinished tasks to my colleagues.
I am grateful for the support and guidance that I have received from you and the team, and I enjoyed working here with everyone. My resignation is merely due to unforeseen family emergency, and I hope that the team will continue to strive in achieving the company’s goals.
Thank you very much,
Sincerely,
[Your Name]
Sample 3: Two Week Notice Email Due to Moving to a New State
Dear [Manager’s Name],
With regret, I am tendering my resignation as [Job Title] effective from two weeks from today (dd/mm/yyyy). My family and I have decided to move to a new state, and it is thus necessary for me to step down from this position.
It has been an honor working with you, and I am grateful for all the opportunities for learning and growth that came with the job. I will make sure to transfer all of my knowledge to ensure a smooth and efficient handover or delegation of my tasks to my fellow colleagues.
I have enjoyed my time here, and I thank you and the team for the camaraderie and support throughout my tenure. I wish everyone in the team continued success in all future projects.
Many thanks once again,
Sincerely,
[Your Name]
Sample 4: Two Week Notice Email Due to Pursuing Further Education
Dear [Manager’s Name],
I am writing to tender my resignation effective from two weeks from today (dd/mm/yyyy) as I have decided to pursue further educational opportunities to help enhance my professional development.
I have been honored to be part of the team here and have gained knowledge and experiences that will help me in my future endeavors. During my remaining time here, I will do my best to ensure a seamless handover or delegation of tasks required.
Thank you for everything, and I hope that everyone on the team will continue to strive to achieve incredible success in their projects.
Sincerely,
[Your Name]
Sample 5: Two Week Notice Email Due to Retirement
Dear [Manager’s Name],
I am writing to tender my resignation as [Job Title] with a heavy heart effective from two weeks from today (dd/mm/yyyy). Having served in different positions here for [Number of Months/Years], I think it is finally time to leave for my well-deserved retirement.
I have enjoyed every moment working with the team, and I have made long-lasting friendships despite the brief moments of challenges here and there. During the remaining time of my tenure, I hope to share my experiences and knowledge to ensure a smooth transition for everyone.
Deciding to retire wasn’t a straightforward choice, but I feel ready to embrace the life ahead, knowing that I’m leaving behind a wonderful team that will keep achieving organizational goals.
Thank you very much,
Sincerely,
[Your Name]
Sample 6: Two Week Notice Email Due to End of Contract
Dear [Manager’s Name],
I am writing to inform you that my contract as a [Job Title] with the company is coming to an end in two weeks from today (dd/mm/yyyy). It is with sadness that I tender my resignation, and I thank you and the team for the opportunity and support over the last few [Number of Months/Years].
During the remainder of my tenure, I will make sure to complete or handover any tasks, so everything is handed over correctly to ensure the subsequent hire’s efficiency. I appreciate the teamwork and collaboration over the years, and I wish the organization continues to prosper in the future.
Thank you for everything,
Sincerely,
[Your Name]
Sample 7: Two Week Notice Email Due to Accepting a New Job Offer
Dear [Manager’s Name],
I am writing to inform you that, unfortunately, I will be resigning from my position as [Job Title] effective two weeks from today (dd/mm/yyyy). I have been offered a new job position with another company that offers a new path and a chance to learn new skills and gain further experience.
During my time here, I have learned a great deal and gained incredible experiences contributing to the team. I would like to extend my gratitude to your leadership and support and to everyone who has made a positive impact during my time.
I will do my best during my remaining time here to ensure all tasks are done to obtain a smooth and efficient transition for my replacement. I wish the organization all the best, and I hope the team continues to achieve great things as they have always done.
Thank you for everything,
Sincerely,
[Your Name]
How to Write an Effective Two-Week Notice Email Sample
Writing a two-week notice email sample is a crucial component of leaving a job with your professional reputation intact. It not only demonstrates respect for your current employer but also helps you transition smoothly in your new role. Here are some tips to ensure you write the most effective email possible:
- Start with a polite and positive tone: Begin your email by expressing your appreciation for the opportunity to work with your current employer. Thank them for the experience and express gratitude for the relationship you’ve built.
- Keep it brief and to the point: You don’t need to go into extensive detail about why you’re leaving or where you’re going. Make sure your email is concise and focuses on the essential information, like your last date of work.
- Add a reason for leaving: While you don’t need to give a detailed explanation of why you’re leaving, including a reason for your departure can help avoid confusion and ease the transition process.
- Offer help during the transition: Make sure to include a statement that you’re willing to help your employer transition your tasks to another employee or assist in any way possible during the handover period.
- End on a positive note: Finish your email with best wishes for the future and express willingness to keep the lines of communication open should you need to stay in touch.
Writing a well-crafted two-week notice email sample can not only help preserve your professional reputation but can also lead to future opportunities. Use these tips to ensure that you leave your current employer on a positive note, making the transition smooth and comfortable for everyone involved.
Two Week Notice Email Sample FAQs
What should be included in a two week notice email?
A two week notice email should include the date of when you plan to leave, the reason for leaving, and any gratitude or thankfulness to your employer.
How soon should you send a two week notice email?
You should send your two week notice email as soon as you know when you plan to leave your job. Ideally, this should be two weeks before your last day of work.
Do you need to give a reason for leaving in a two week notice email?
You do not necessarily need to give a detailed reason for leaving in a two week notice email. However, it is polite to give a brief explanation of why you have decided to resign.
Can you retract a two week notice email?
In some cases, you may be able to retract a two week notice email. It is best to speak with your employer as soon as possible to discuss your options.
Should you include your new job details in a two week notice email?
You do not need to include your new job details in a two week notice email. However, you can inform your employer if you feel comfortable doing so.
How should you word a two week notice email?
A two week notice email should be professional, concise, and courteous. Use a polite tone and focus on your gratitude and appreciation for your time with the company.
Can you ask for a reference in a two week notice email?
You can ask for a reference in a two week notice email if you feel comfortable doing so. However, it is best to have a conversation with your employer in person to discuss this request.
Sayonara! See You Later!
And that’s all I’ve got for you guys! I hope this post has given you insight on how to write a two week notice email like a boss. Remember, it’s important to leave on good terms, so take the time to craft a well-written letter. And with that, I want to say thanks for reading and visiting! Be sure to check back in for more helpful tips and tricks. Now, it’s time to say goodbye and good luck!