10 Vacation Message Sample Ideas for Your Out-of-Office Email

Are you planning on taking some time off from work? Are you worried about how to draft the perfect vacation message to let your colleagues and clients know that you’ll be out of reach for a while? Well, you’re in luck because we’ve got some amazing vacation message samples that you can use as a template or even edit to your liking.

Whether you’re taking a long-overdue vacation, simply taking a break to recharge your batteries, or attending a personal event, it’s important to inform everyone who might need to contact you, about your time away. Of course, drafting a professional and concise vacation message can be daunting, but it need not be.

Our vacation message samples will guide you on how to craft a message that communicates the essential details without overwhelming the recipient. Additionally, we’ve included different types of messages to choose from, depending on your situation. You can pick a message that suits you, adjust it to your tone, and send it to your contacts.

So, without further ado, check out our vacation message samples and breathe a sigh of relief, knowing that your clients and colleagues will be informed about your absence, giving you the peace of mind you need to have a stress-free vacation.

The Best Structure for a Perfect Vacation Message

When it comes to crafting the perfect vacation message, it’s essential to structure your message in a way that not only conveys your excitement and gratitude but also ensures that your message is clear and concise. Here are some tips to help you structure your vacation message the best way possible.

Opening Line

The opening line of your vacation message should be brief and to the point. You can lead with an expression of gratitude, saying thanks to your recipient for the opportunity to take time off with your family or friends. Alternatively, you can express your excitement for your upcoming adventure, creating an image of adventure and fun.

Main Body

The main body of your vacation message should give specifics on your plans. You can be as detailed or as brief as you want, depending on your recipient’s curiosity on your adventures and the message’s purpose. Don’t hesitate to go into detail about the various activities you’ll be engaging in, the different places you’ll be heading to, and the people you’ll be spending time with. All specifics give your message color and help your recipient picture how awesome your vacation will be.

Closing Line

The closing line of your message should be wrapped up with a bang. You can use this opportunity to reiterate your gratitude or excitement, giving your message punch and closing it on a positive note. Alternatively, you can wish your recipient well, hoping that they have a fantastic time while you’re away. A great closing line leaves your recipient feeling happy and looking forward to receiving more updates about your travel adventures.

Final Thoughts

While there is no one size fits all formula when it comes to crafting the perfect vacation message, remember that including gratitude, excitement, specifics, and a strong closing line are all essential elements of any great message. With a little time and effort, your vacation message will be a hit, and your recipient will be eagerly awaiting further updates on your adventures.

Remember, the purpose of a vacation message is to communicate how much your vacation means to you and share your experiences with your loved ones. By structuring your message appropriately, you’ll be able to do both, while also reminding your recipient how much they mean to you.

7 Vacation Message Samples for Different Reasons

Summer Break Adventure

Dear [Recipient],

If you’re looking for an unforgettable summer adventure, I highly recommend a vacation in Banff National Park. Located in the Canadian Rockies, Banff offers unparalleled beauty and outdoor activities. Spend your days hiking, mountain biking, kayaking, or horseback riding. In the evenings, relax in one of the park’s charming mountain lodges. Trust me, you won’t regret it.

Hope this recommendation finds you well. Have an amazing time!

Best regards,

Tropical Getaway

Dear [Recipient],

Ready for a relaxing tropical vacation? Look no further than Fiji. The beaches are absolutely stunning, and the water is crystal clear for snorkeling and diving. There are plenty of resorts to choose from, ranging from budget-friendly to luxurious. Take a few days to unwind in paradise and experience the laid-back island culture.

Wishing you a fantastic trip!

Warm regards,

Family-Friendly Fun

Dear [Recipient],

Planning a family vacation? Consider visiting Orlando, Florida. It’s home to Walt Disney World, Universal Studios, and many other family-friendly attractions. There’s something for everyone, from roller coasters to water parks to animal encounters. Plus, the weather is warm and sunny year-round.

Hope you have a great time with your loved ones!


Romantic Retreat

Dear [Recipient],

If you’re in the mood for a romantic getaway, I recommend visiting Napa Valley in California. It’s known for its beautiful vineyards and world-class wineries. Take a scenic hot air balloon ride at sunrise, indulge in a couple’s spa treatment, and enjoy a candlelit dinner at a Michelin-starred restaurant. You’ll fall in love all over again.

Wishing you a wonderful time with your significant other.

Best regards,

Solo Adventure

Dear [Recipient],

If you’re ready for a solo adventure, I recommend visiting Costa Rica. It’s a safe and friendly country with plenty of outdoor activities to keep you busy. Zip line through the jungle, surf the waves, and spot exotic wildlife. You can also relax on the beach or explore the local culture. It’s a great destination for solo travelers.

Hope you have an amazing time on your solo journey!

Warm regards,

Cultural Immersion

Dear [Recipient],

If you’re interested in immersing yourself in a different culture, I recommend visiting Japan. It’s a fascinating country with a rich history and tradition. Explore the ancient temples and shrines, experience a tea ceremony, and participate in a sushi-making class. You’ll also discover the bustling cities and beautiful countryside. Don’t forget to try the delicious cuisine!

Wishing you a wonderful cultural adventure!


Outdoor Adventure

Dear [Recipient],

Are you an outdoor enthusiast? If so, I recommend visiting Queenstown, New Zealand. It’s a paradise for adventure seekers with activities like bungee jumping, skiing, and white water rafting. You can also hike the beautiful trails or bike through the scenic countryside. Plus, the scenery is absolutely breathtaking.

Good luck with your adrenaline-packed trip!

Best regards,

Tips for Crafting a Memorable Vacation Message Sample

When it comes to creating a vacation message sample, you want to make sure it captures the essence of your trip while also being concise and memorable. Here are some tips to help you create a message that does just that:

  • Start with a catchy opening: Your vacation message sample should grab the reader’s attention right away. Consider using a fun fact or quote related to your destination or activity.
  • Keep it short and sweet: Your message should be brief and easy to read. Avoid lengthy paragraphs or too many details.
  • Include a photo or two: Adding a photo of your destination or a snapshot of your trip is a great way to engage readers and offer a glimpse into your experience.
  • Highlight unique experiences: Whether it’s trying a new cuisine, visiting a famous landmark, or embarking on an adventure, make sure to share a few of the special moments that made your trip memorable.
  • Express your gratitude: Don’t forget to thank your readers for their time and interest in your message. A simple “thank you for reading” at the end of your message can go a long way.

In summary, crafting a vacation message sample that captures the essence of your trip and engages your readers doesn’t have to be a daunting task. By following these tips, you can create a message that is memorable, concise, and expresses your gratitude for your reader’s interest.

Vacation Message Sample FAQs

What is a vacation message sample?

A vacation message sample is a message that you can use to let people know that you will be away from work or out of town on vacation. It usually includes the dates of your vacation and information on who to contact in your absence.

Why is it important to have a vacation message sample?

Having a vacation message sample is important because it helps manage expectations. It lets people know that you will be away and when they can expect you back. It also provides them with a way to get in touch with someone in case they need assistance while you are away.

What should be included in a vacation message sample?

A vacation message sample should include the dates of your vacation, information on who to contact in your absence, and a brief message indicating that you will be away and when you will return.

How should I set up my vacation message sample?

You should set up your vacation message sample according to your company’s guidelines. Some companies have specific templates that they prefer employees to use, while others may allow more flexibility. Be sure to include all relevant information, such as dates and contact information.

When should I set up my vacation message sample?

You should set up your vacation message sample before you leave for vacation. This allows people to plan accordingly and helps avoid any confusion or missed deadlines while you are away.

What if I need to update my vacation message sample while I am away?

If you need to update your vacation message sample while you are away, you can usually do so by logging into your email or messaging system. Make sure to include the new dates and contact information if necessary.

Can I customize my vacation message sample?

Yes, you can customize your vacation message sample to fit your specific needs. However, make sure to include all necessary information and follow your company’s guidelines if applicable.

Happy Vacations! Don’t Forget to Set Your Message Away

So, that’s it folks! I hope you found these vacation message samples helpful and will use them on your next vacation. Remember, taking time off is essential for your physical and mental well-being. Therefore, make your vacation period relaxing and enjoyable by setting up a vacation message to let your contacts know that you are unavailable. Thank you so much for reading! I’d love to hear about how your vacation went and the messages you used, so be sure to come back later and share your thoughts with me! Have a great vacation!