10 Better Phrases to Use Instead of Regards in an Email

Hey there! Are you tired of using the same old boring sign-off in your emails? It’s time to mix things up and add some personality to your messages. Instead of using the generic ‘Regards’, why not try something new that showcases your personality and professionalism? In this article, we’ll give you some examples of what to say instead of regards in an email, so you can spice up your communication game. Plus, you can feel free to edit the examples to fit your unique style or tone. So go ahead, express yourself and leave a lasting impression on your clients, colleagues, and business partners with your new and improved email sign-off. Let’s get started!

The Best Structure for What to Say Instead of Regards in an Email

Email etiquette is a crucial aspect of professional communication in today’s digital world. One common aspect of email etiquette is how to sign-off an email. The traditional way of signing off an email is simply by saying “Regards” or “Best Regards.” However, using the same sign-off repeatedly can make your email sound robotic and dull. This is where the need for varied and appropriate sign-offs comes into play. In this article, we’ll explore the best structure for what to say instead of regards in an email.

First and foremost, it’s important to establish a tone for your email and stick to it throughout the message. If your email has a formal tone, opt for professional sign-offs like “Sincerely” or “Yours faithfully.” If your email has a more casual tone, feel free to be creative and incorporate more relaxed sign-offs like “Cheers,” “Take Care,” or “Thanks!”

Another crucial aspect to consider when deciding what to say instead of regards in an email is the nature of your relationship with the recipient. If you’ve had previous interactions with the recipient, use this as an opportunity to personalize your email and end with something that is more meaningful and genuine. You can use sign-offs like “Looking forward to catching up soon,” or “Hope to hear from you soon.”

One other aspect to consider is the purpose of your email. If your email is a follow-up that requires the recipient to take action, it’s critical to provide clear directions on what you expect them to do next. Sign-offs like “Please let me know if you need any further information” can help create a sense of urgency and prompt action from the recipient.

When it comes to email sign-offs, it’s important to strike a balance between professionalism and personality. Avoid using overly generic sign-offs like “Best” or “Regards” as they can make your email sound perfunctory. Instead, use appropriate sign-offs that match the tone of your email and the nature of your relationship with the recipient.

In conclusion, email sign-offs play a critical role in professional communication, and it’s important to choose the appropriate closing that matches the tone and nature of your email. Varying your sign-offs can make your emails more personalized and engaging for the recipient. By following the tips mentioned in this article, you can create a professional and engaging email sign-off that will leave a lasting impression on your recipient.

7 Alternatives to “Regards” in Professional Emails

Thank You

Dear [Recipient],

I wanted to express my sincerest thanks for all your hard work in [specific project/task]. Your dedication and attention to detail made a tremendous difference, and I am grateful to have you on the team.

Again, thank you for all you do. I look forward to working together again soon.


[Your Name]


Dear [Recipient],

I am so sorry to hear about the loss of [loved one]. Please know that during this difficult time, my thoughts and prayers are with you and your family.

Please let me know if there is anything I can do to support you. Take all the time you need to grieve and remember that we are here for you.


[Your Name]


Dear [Recipient],

It brings me great pleasure to extend congratulations to you on [accomplishment/award]. You have worked tirelessly to achieve this goal, and I am thrilled to see your hard work and dedication pay off.

This success is not only well-deserved but also inspiring to those around you. Keep up the excellent work, and I look forward to see what comes next.


[Your Name]


Hi [Recipient],

It has been a while since we’ve connected, and I wanted to touch base and see how you are doing. I hope all is well and that you are happy, healthy, and productive.

Perhaps we can catch up soon and discuss [mutual interest/something specific]. It would be great to reconnect and collaborate again.

All the best,

[Your Name]


Dear [Recipient],

I would like to introduce you to [New Contact]. [He/She] is an expert in [field/expertise], and I believe [his/her] knowledge and experience would be valuable to you and your team.

I encourage you to connect with [New Contact] and explore any potential opportunities for collaboration. Please let me know if there is anything I can do to facilitate this introduction.

Best regards,

[Your Name]


Dear [Recipient],

I wanted to express my apologies for [specific mistake or issue]. I take full responsibility for this error, and I understand how it may have caused inconvenience or frustration on your end.

Please know that I will take the necessary steps to prevent similar incidents from happening in the future. Additionally, I am open to any suggestions or feedback you may have to improve our collaboration and communication.

Thank you for your understanding, and I look forward to working with you more effectively moving forward.


[Your Name]


Dear [Recipient],

I wanted to follow up on our recent conversation regarding [topic]. I appreciate the insight and ideas you shared, and I believe there is great potential for collaboration and growth in this area.

Would you be available [specific date/time] to discuss further and explore possible next steps? I look forward to continuing this dialogue and achieving mutual success.

Best regards,

[Your Name]

Tips for What to Say Instead of Regards in an Email

Ending an email can seem like a small detail, but it can make a big impact on the tone and impression you leave with the recipient. While “Regards” is a common and safe choice, switching it up with something more personalized and meaningful can strengthen your relationship with the person you are communicating with. Here are some tips for what to say instead of regards in an email:

  • Thank you, followed by a specific reason: This is a great option when you are genuinely appreciative of something the person has done for you or provided you with. For example, “Thank you for your timely response,” or “Thank you for going above and beyond with your help.”
  • Best, followed by your name: This is a simple and professional sign-off that can work in most situations. It’s slightly more personal than “Regards,” and can be paired with a friendly tone or a formal one depending on the context.
  • Looking forward to hearing from you, followed by your name: This conveys a sense of anticipation and interest in their response, which can be a nice touch if you are hoping for a follow-up or reply.
  • Have a great day/weekend/week, followed by your name: This is a friendly and warm way to end an email, and it can help establish a positive connection with the recipient. It’s a good option if you have a casual relationship with the person you are emailing.
  • Warmly, followed by your name: This is a warm and personal sign-off that can be used when you want to convey a sense of kindness or care. It’s best suited for situations where you have an existing relationship with the person, such as a colleague or a client.

Overall, the key is to choose a sign-off that matches your relationship with the recipient and the tone of the email. If you’re not sure what to use, take a cue from their sign-off or use a neutral option like “Best.” With a little thoughtfulness and consideration, you can elevate your email communication and create stronger connections with your colleagues, clients, and contacts.

Alternatives to “Regards” in Email

What are some professional alternatives to “Regards” in an email?

Some professional alternatives to “Regards” in an email include “Sincerely,” “Best regards,” “Warm regards,” “Yours faithfully,” and “Cordially.”

Are there any casual alternatives to “Regards” in email?

Yes, there are several casual alternatives to “Regards” in email, including “Cheers,” “Thanks,” “Take care,” “All the best,” and “Talk soon.”

What should I consider when choosing an alternative to “Regards” in an email?

You should consider the tone and purpose of your email, as well as the level of formality required. Choose an alternative that aligns with your message and relationship with the recipient.

Can I use an alternative to “Regards” as a conversation starter?

Yes, you can use an alternative to “Regards” as a conversation starter if it aligns with the content of your email. For example, “All the best” can lead to a conversation about the recipient’s current situation.

Should I always use an alternative to “Regards” in email?

No, it’s not necessary to always use an alternative to “Regards” in an email. It depends on the context and relationship with the recipient. However, using an alternative can add a personal touch to your message.

Can I use an alternative to “Regards” in a formal email?

Yes, you can use an alternative to “Regards” in a formal email. However, it’s important to choose an alternative that is still appropriate and professional. “Sincerely,” “Yours faithfully,” and “Cordially” are good options.

Are there any alternatives to “Regards” that I should avoid?

Avoid using overly casual or informal alternatives such as “Later,” “Peace out,” or “XOXO.” These alternatives may be appropriate for personal emails but are not suitable for professional or formal correspondence.

Happy Emailing!

We hope this article has given you some inspiration for how to loosen up your email endings. Remember, there are so many ways to let someone know you appreciate them or to say goodbye. Don’t be afraid to experiment and find what works best for you and your communication style. Thanks for reading, and we hope you visit us again soon!