If you’re on the hunt for a new job, crafting the perfect email for your job application can be a challenging task. Perhaps you’re worried about coming across as insincere or unprofessional, or maybe you just don’t know where to start.
Fortunately, there are many excellent email examples that you can draw inspiration from. By examining some of the best email samples out there, you can begin to get a sense of what makes a strong application email and how you can tailor yours to highlight your unique strengths and qualifications.
In this article, we’ve gathered together some of the best email samples for job applications. Whether you’re looking for a template to follow or simply need a starting point for your own email, we’ve got you covered. Each of these examples is customizable, so you can edit them as needed to make sure that your job application stands out from the competition.
So, without further ado, let’s dive into some of the best email samples for job applications, and discover how you can use them to land your dream job.
The Best Email Structure for a Winning Job Application
Applying for a job can be a daunting task, but with a well-structured email, you can increase your chances of getting noticed by recruiters. The way you present yourself in your email can be the determining factor in whether you get invited for an interview or not. Here’s how to structure your email to make it stand out from the rest:
Begin with a clear and concise subject line
The subject line of your email is the first thing the recruiter sees, so it’s important to make it clear and concise. You want it to grab their attention and give them a clear idea of what your email is about. State your name, the position you’re applying for and include the job reference number if there is one.
Address the recipient correctly
Addressing the recipient correctly shows that you’ve done your homework and that you’re serious about the job. If you don’t know the name of the recruiter, do some research and find out who it is. Address them using their name and job title. If you can’t find their name, address them as “Dear Recruiter” or “Dear Hiring Manager”.
Introduce yourself and your interest in the job
In your first paragraph, introduce yourself and state your interest in the job. Be sure to mention how you found out about the job opening and briefly explain why you’re interested in the position. Keep it short and to the point.
Show why you’re a good fit for the job
In the second paragraph, highlight your qualifications and skills that make you a good fit for the job. This is your chance to showcase your relevant experience and achievements. Be specific about how your skills and experience match the job requirements. Avoid listing everything on your resume. Instead, choose the most relevant ones and expand on them.
Explain why you’re interested in the company
In the final paragraph, explain why you’re interested in the company. Do some research and find out what the company culture and values are. Show them how your values align with theirs. This will show that you’re not just interested in the job, but in the company as a whole.
Closing and call to action
End your email with a polite closing, such as “Sincerely” or “Best regards”, and include your full name and contact details. Don’t forget to thank the recruiter for their time and consideration. Finally, include a call to action asking for an interview or a follow-up call. Make it clear that you’re available and willing to discuss your application further.
Follow these steps to structure a winning job application email that will make recruiters take notice.
7 Best Email Samples for Job Application
Sample 1 – Application for a Marketing position
Dear Hiring Manager,
I am excited to submit my application for the Marketing position at XYZ Company. As an experienced marketer with over five years of experience in the industry, I am confident that I have the skills, experience, and knowledge necessary to make a significant contribution to your team.
In my current role, I have successfully developed and executed marketing strategies that have resulted in a 25% increase in sales revenue. I have experience in managing social media accounts, developing email marketing campaigns, and conducting market research to identify key trends and consumer behavior. Additionally, I possess strong communication, project management, and analytical skills.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 2 – Application for a Software Developer position
Dear Hiring Manager,
I am writing to apply for the Software Developer position at ABC Company. As an experienced software developer with over 7 years of experience in the industry, I possess the skills, knowledge, and expertise to make valuable contributions to your team.
In my current role, I have experience in developing applications using Java, Python, and Ruby on Rails. I also possess experience in working with modern front-end frameworks, including React, Angular, and Vue.js. Additionally, I possess strong analytical and problem-solving skills and have experience in working with databases such as MySQL and PostgreSQL.
Thank you for considering my application. I am excited about the opportunity to contribute to your team at ABC Company.
Sincerely,
[Your Name]
Sample 3 – Application for an Administrative Assistant position
Dear Hiring Manager,
I am writing to apply for the Administrative Assistant position at XYZ Company. As an experienced administrative assistant with over 4 years of experience in the industry, I have a proven track record of delivering exceptional results in support roles.
I possess strong organizational and time-management skills, and I am proficient in using Microsoft Office Suite, including Excel, Word, and PowerPoint. In my current role, I am responsible for managing calendars, booking travel arrangements, and coordinating meetings and events. I also have experience in performing data entry and creating reports.
Thank you for considering my application. I am excited about the opportunity to contribute to your team at XYZ Company.
Sincerely,
[Your Name]
Sample 4 – Application for a Sales position
Dear Hiring Manager,
I am writing to apply for the Sales position at ABC Company. As an experienced sales representative with over 6 years of experience in the industry, I possess strong sales skills, a deep understanding of the sales process, and a proven track record of exceeding quotas.
I have experience in developing and executing sales strategies that have resulted in increased sales revenue. Additionally, I possess excellent communication and interpersonal skills, and I am able to establish and maintain relationships with both new and existing customers.
Thank you for considering my application. I am excited about the opportunity to contribute to your team at ABC Company.
Sincerely,
[Your Name]
Sample 5 – Application for a Human Resources position
Dear Hiring Manager,
I am excited to submit my application for the Human Resources position at XYZ Company. As an experienced HR professional with over five years of experience, I am confident that my skills and experience make me a strong candidate for this position.
In my previous roles, I have managed the entire recruitment and onboarding process, created employee training programs, and developed policies and procedures to align with company goals. Additionally, I possess strong communication, leadership, and problem-solving skills.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 6 – Application for a Customer Service position
Dear Hiring Manager,
I am excited to submit my application for the Customer Service position at ABC Company. As an experienced customer service representative with over four years of experience in the field, I have a proven track record of delivering exceptional service to customers.
I possess excellent communication and interpersonal skills and I am experienced in handling customer inquiries, complaints, and issues. I am also proficient in using customer relationship management (CRM) software to manage customer data, track interactions, and resolve issues.
Thank you for considering my application. I look forward to the opportunity to contribute to your team at ABC Company.
Sincerely,
[Your Name]
Sample 7 – Application for an Accounting position
Dear Hiring Manager,
I am excited to submit my application for the Accounting position at XYZ Company. As a highly skilled accountant with over seven years of experience, I am confident that my skills and experience make me a perfect candidate for this position.
I possess a deep understanding of financial accounting principles, including GAAP and IFRS. Additionally, I have experience in managing accounts payable and receivable, performing audits, and creating budgets and forecasts. I also possess experience in using accounting software such as QuickBooks, Xero, and NetSuite.
Thank you for considering my application. I am excited about the opportunity to contribute to your team at XYZ Company.
Sincerely,
[Your Name]
Tips for Crafting the Best Email Sample for Job Applications
Applying for a job can be daunting, especially if you’re competing against many other candidates. Creating an email sample that stands out to recruiters can help you stand out among the crowd. Here are some tips on how to create the best email sample for a job application:
- Use a Professional Email Address: Your email address should reflect your professionalism rather than your personality. Ensure that your email’s address contains your name or initials and skip using nicknames to help minimize confusion for the recruiter.
- Subject Line: Your subject line is the first impression that a potential employer will have of you. Ensure your subject line is informative and professional. Explicitly state why you are writing in the subject line, and keep it brief and descriptive.
- Personalize Your Greeting: Research about the organization of the company and the recruiter to personalize your greeting is an excellent way to grab the recruiter’s attention. Use formal salutations such as “Dear Mr./Mrs./Ms./Doctor [Last Name],” instead of using first names to avoid unnecessary informality.
- Introduce Yourself and Jump to the Point: Briefly introduce yourself if you haven’t had previous communications with the recruiter, and avoid wasting their time. Drive your points forward as soon as possible so that your initial email is as clear and straightforward as possible.
- Showcase Your Skills: It’s a good idea to highlight your education, work experience, training, and relevant accomplishments in your email to reinforce why you’d be a great fit for the job. However, keep it brief, and only list the most recent and relevant accomplishments.
- Show Enthusiasm: Employers want passionate individuals who are excited about their work. Mention why the job intrigues you, how passionate you are about the industry and the company, how your skills will benefit the organisation and how you would like to contribute to its goals.
- Ask for Follow-up and Provide Contact Information: Remember to tell them that you look forward to hearing from them soon, and be sure to provide your email address and phone number for them to reach you.
- Stick to a Professional Tone: Use a formal yet polite tone throughout the email and avoid using slang, emojis, or anything else that isn’t professional. The email is a first impression of you, so ensure that the impression is one of professionalism.
- Proofread Your Email Sample: Make sure you look over your email to ensure that there are no grammatical or typographical errors. A perfect email sample with no mistakes can make an immense difference in getting the job.
By applying these tips, you can create an email sample that enhances your chances of standing out to your potential employer. Be earnest yet professional, craft a perfect subject line, personalise your greeting, and keep it clear and straightforward. Finally, never shy off to demonstrate your enthusiasm and apply the correct tone. These tips will certainly help you craft an email that stands out and help you get the job you desire.
Frequently Asked Questions (FAQs) about Best Email Sample for Job Application
What should I write in the subject line of my job application email?
Your subject line should be clear and concise, indicating your name and the position you’re applying for. For example, “John Doe – Marketing Manager Application.”
Should I include a cover letter in my job application email?
Yes, it’s always a good idea to include a brief, well-written cover letter that summarizes your skills and experience and highlights why you’re the best fit for the job. Keep it concise and to the point.
How long should my job application email be?
Your job application email should be brief and to the point, ideally no more than two to three short paragraphs. Include your relevant work experience, skills, and qualifications, but save the details for your resume and cover letter.
What information should I include in the body of my job application email?
In the body of your job application email, you should introduce yourself, mention the position you’re applying for, and briefly highlight your qualifications. It’s also a good idea to express your enthusiasm for the job and thank the employer for considering your application.
Is it okay to use emojis or informal language in my job application email?
No, it’s best to keep your job application email professional and formal. Avoid using slang, emojis, or abbreviations, and make sure to check your spelling and grammar before clicking send.
When should I follow up on my job application email?
It’s a good idea to follow up on your job application after a week or two if you haven’t heard back from the employer. You can either send a polite email asking for an update on your application or give them a call.
What should I do if I don’t receive a response to my job application email?
If you don’t receive a response to your job application email within a reasonable amount of time, don’t be afraid to follow up again or consider reaching out to other companies. You can also ask for feedback on your application to help improve your chances in the future.
Wrapping It Up
And there you have it, folks! The best email sample for job application that is sure to get you noticed by potential employers. Always remember to personalize your email, keep it short and sweet, and don’t forget to include important details such as your resume and cover letter. We hope this article has been useful to you in your job search. Thank you for reading and be sure to visit again for more helpful tips and advice!