If you’re reading this article, it’s likely you’ve recently decided to leave your current job and are now faced with the task of crafting a resignation letter. It can be a daunting process, but fear not! In this article, I’ll be sharing some helpful tips and examples to make the process as seamless as possible.
One crucial part of a resignation letter is the closing. It’s the final impression you’ll leave on your employer, so it’s important to get it right. The closing should be professional, courteous, and express gratitude for the opportunities provided during your tenure.
To help guide you, I’ll provide some examples of effective resignation letter closings. From a simple “Thank you for everything” to more detailed expressions of thanks and well wishes for the company’s future, there are a variety of ways to close a resignation letter. So, whether you’re looking for something formal or personal, there’s sure to be an example suited for your needs.
What’s more, all the examples provided can be easily edited to fit your specific situation. This way, you can ensure your resignation letter is tailored to your individual circumstances while still following best practices.
So, let’s take the first step towards crafting a thoughtful and professional resignation letter by exploring some effective closing examples.
The Optimal Structure for Closing a Resignation Letter
In Tim Ferris style writing, the closing of a resignation letter should contain a clear and concise message of gratitude, followed by an offer of assistance during the transition period. There are several ways to structure this section, but to make it impactful, it is important to use a format that highlights the significance of the employee’s contributions to the company.
The first paragraph of the closing section should express thanks for the opportunities provided and highlight some of the significant accomplishments achieved during the employee’s tenure. It is also an appropriate opportunity to mention some of the skills or lessons learned while working, which can serve as a parting gift for the employer.
The second paragraph should offer assistance in the transition period, either by providing information about upcoming projects, offering to help train new hires, or to ensure a smooth handover of work responsibilities. The tone of this section should be collaborative and supportive, leaving the employer with a good impression of the departing employee’s professionalism and commitment to the company.
The final paragraph should emphasize the importance of a positive parting, both for the employee’s reputation and for maintaining good relationships within the industry. It is an appropriate time to mention the hope for future interactions and to leave the employer with a positive message about the employee’s career aspirations.
In conclusion, the optimal structure for closing a resignation letter should be a concise message of gratitude, followed by an offer of assistance during the transition process, and ending with a positive endorsement of the employee’s character and career aspirations. By following these guidelines, the exiting employee can ensure a professional and positive parting that leaves a positive impression on their former employer.
Sample Resignation Letter Closings
Health-related Reasons
Dear [Manager’s Name],
As I mentioned in my letter of resignation, I am leaving my position because of health-related reasons beyond my control. The past few months have been extremely challenging for me and my family, and I have realized that continuing in this job would only exacerbate my health issues.
Thank you very much for understanding and offering your support during this time. It has truly meant a lot to me.
Best regards,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position due to personal reasons. Although I have enjoyed my time at this company and appreciate the opportunities I have had here, I have determined that I need to prioritize certain personal matters at this time. I hope you can understand my decision.
Thank you for your understanding and support during my time here. It has been a pleasure working with you and the rest of the team.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position here at [Company Name]. While I have genuinely enjoyed my time here and learned so much, I have been presented with a new job opportunity that I cannot pass up. I am excited to take on this new challenge, but I will certainly miss working with this amazing team.
Thank you for your support and guidance during my time here. I am grateful for the experiences I have had and the friendships I have made.
Warm regards,
[Your Name]
Career Change
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position at [Company Name]. As you know, I have been contemplating a career change for some time now. After careful consideration, I have realized that it is time to take the leap and pursue my passion.
I am grateful for the opportunities and support I have received during my time here. This company has been an instrumental part of my professional growth, and I am thankful for all that I have gained from my experiences here.
Thank you for everything,
[Your Name]
Relocation
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position at [Company Name]. My family and I have made the difficult decision to relocate, and unfortunately, this means that I must leave my job here. While I will miss working with this great team and the opportunities I have had here, I am looking forward to the next chapter in my life.
Thank you for the opportunities and support you have given me during my time here. It has been a pleasure working with you and the rest of the team.
Best wishes,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position at [Company Name] due to my retirement. After many years of hard work and dedication, I am looking forward to this new phase of my life and spending more time with my loved ones.
I would like to thank you and the entire team for your support and guidance during my time here. It has been a pleasure working with such a talented group of individuals and contributing to the success of this company.
Wishing you all the best,
[Your Name]
Unhappy with work environment
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position due to dissatisfaction with the work environment. While I appreciate the opportunities and experiences I have gained during my time here, I feel that the culture and environment are no longer a good fit for me.
I want to thank you for your support and guidance during my time here. I have learned a lot and grown professionally because of this position, and I am grateful for that.
Best regards,
[Your Name]
Tips for Closing a Resignation Letter
Writing a resignation letter can be a daunting task, but closing it properly is equally important. Here are some tips for closing a resignation letter:
1. Be Gracious: Expressing gratitude and appreciation towards your employer or colleagues is always a good idea. Thank them for the opportunities and experiences that they have given you while working in the company. Writing a brief paragraph that acknowledges the things you’ve learned or appreciated during your time with the organization makes you look gracious and professional.
2. Be Professional: Remember that a resignation letter is a way to officially inform your employer that you are leaving the company. Make sure that you sound formal and professional throughout the letter, including the closing. Avoid using casual phrases to end the letter like “Catch you later” or “Peace Out” as it might leave a negative impression about you. Rather, use phrases like “Sincerely,” “Respectfully” or “Best regards.”
3. Offer Assistance: It is always helpful to offer assistance in the transition period by offering to train the person who will be taking your place or to be available to help during the hand-over process. This not only shows that you are responsible but also leaves behind a positive image of you at your workplace.
4. Keep it Concise: While closing, keep in mind that the tone of your letter should be concise and professional. Avoid lengthy explanations or rambling sentences. Just a simple sentence or two conveying your good wishes and gratitude for the company is enough to close the letter.
5. Proofread: Finally, before hitting the send button, make sure that you proofread the letter to avoid any typos, grammatical errors or spelling mistakes. Such errors may leave a poor impression on the recipient and might affect your future job prospects.
Writing a resignation letter might be stressful, but closing it professionally is equally important. Follow these tips to make sure that you leave behind a positive impression on your employers and colleagues.
1. What is the purpose of closing a resignation letter?
The purpose of closing a resignation letter is to express gratitude to the employer, show respect, and maintain a professional relationship.
2. How do I decide what to write in the closing of a resignation letter?
You can write a brief message expressing gratitude for the opportunity to work with the company and express your willingness to help in the transition phase.
3. What are some common closing phrases for a resignation letter?
Common closing phrases for a resignation letter include “Sincerely,” “Best regards,” “Yours truly,” or “Warm regards.”
4. Should I include my contact information in the closing of my resignation letter?
It is recommended to include your contact information (email and phone number) in the closing of a resignation letter as an invitation for your employer to keep in touch if needed.
5. What is the tone that I should maintain in the closing of a resignation letter?
You should maintain a respectful and positive tone in the closing of a resignation letter, even if your departure from the company has been difficult.
6. Is it necessary to thank my employer for their support in the closing of my resignation letter?
Expressing gratitude towards your employer for their support throughout your employment is a good way to show your appreciation and can help maintain a positive relationship.
7. Should I mention any regrets in the closing of my resignation letter?
If you have any regrets regarding your departure, it is advisable to express them in a professional and respectful way. However, it’s not necessary to mention them if it’s not genuine.
See You Later, Alligator!
And that’s all, folks! Whether you found this article helpful or not, I hope you got something valuable out of it. And if not, well, that’s just too bad. You can always come back another time and try your luck again. In the meantime, thanks for reading and don’t forget to check back later for more of my incredible and insightful musings. Bye for now!