Are you tired of spending hours crafting the perfect holiday message for your employees? Look no further because we’ve got you covered! Our company holiday sample letter collection includes various templates that you can use and edit to fit your company’s unique tone and voice. Whether you want to express gratitude for your employees’ hard work or spread joyful holiday cheer, we’ve got a template that fits the bill. Plus, with our easy-to-use editing system, you can have a personalized message sent out to your team in no time. So take a deep breath, pour yourself some eggnog, and let us help make the holiday season stress-free.
The Best Structure for Company Holiday Sample Letter
If you are in charge of organizing a company holiday party, sending out a formal letter to all of your employees is a great way to ensure that everyone is aware of the details and expectations surrounding the event. However, crafting the perfect company holiday sample letter can be a daunting task, especially if you want it to be both informative and engaging.
One of the best structures for a company holiday sample letter is to begin with a warm greeting that acknowledges and thanks your employees for their hard work throughout the year. This sets a positive tone for the rest of the letter and shows that you appreciate the efforts of your team.
Next, you should provide the basic details of the event, such as the date, time, and location. You should also include information on whether guests are allowed and any dress code requirements that may apply. Be sure to provide clear and concise directions to the venue, including any parking or transportation information.
After the event details, you can include a brief overview of the activities or entertainment that will be provided at the party. This can help to generate excitement and anticipation among your employees. You might also want to mention any special guests or speakers who will be attending.
In addition to event details, your company holiday sample letter should also include expectations for behavior and conduct at the party. This might include guidelines for drinking alcohol responsibly, avoiding inappropriate behavior, or dress code requirements. Be sure to communicate these expectations clearly and firmly, but also in a way that is respectful and friendly.
To conclude your company holiday sample letter, you should reiterate your appreciation for your employees and express your desire for everyone to have a safe and enjoyable holiday season. You might also include information on how to RSVP or contact someone if they have questions or concerns about the event.
In summary, a well-structured company holiday sample letter should begin with a warm greeting and acknowledge your team’s hard work, provide clear and concise event details, generate excitement about the festivities to come, communicate expectations for behavior, and conclude with gratitude and well wishes for a fun and safe holiday season.
7 Company Holiday Sample Letters for Different Reasons
Sample #1: Holiday Greetings to Clients
Dear [Client’s Name],
As the holiday season approaches, we want to take a moment to extend our warmest wishes to you and your loved ones. We hope this message finds you well and that you’ve had a successful year.
We’d like to take this opportunity to thank you for trusting our products/services and contributing to our growth and success. Our team has been working hard to ensure that you receive the highest quality services/products, and we look forward to continuing to serve you in the coming year.
Please note that we’ll be closed for the holidays from [Holiday Start Date] to [Holiday End Date], and we’ll be back in the office on [Return Date]. If you have any urgent issues that arise during this time, please don’t hesitate to contact us, and we’ll do our best to assist.
Once again, thank you for choosing us as your service/product provider. We appreciate your business and wish you a happy holiday season!
Best regards,
[Your Company’s Name]
Sample #2: Announcement of Holiday Hours
Dear [Employee’s/Client’s Name],
As the holiday season approaches, we wanted to make sure everyone is aware of our company’s holiday schedule. The following dates are observed as company holidays:
[Holiday Dates]
During this time, the company will be closed. Normal office hours will resume on [Return Date]. Please note that if you have any urgent issues that arise during the holiday break, please contact us by [Preferred Method of Communication], and we’ll do our best to assist you.
We hope you have a wonderful holiday season, and we look forward to serving you in the coming year!
Warm regards,
[Your Company’s Name]
Sample #3: Announcement of Year-End Bonus
Dear [Employee’s Name],
We’d like to take this opportunity to thank you for your hard work and dedication throughout the year. As a token of our appreciation, we’re pleased to announce that you’ll be receiving a year-end bonus.
This bonus is in recognition of your contributions to our company’s success this year, and we hope it reflects our gratitude for your hard work and dedication. Details of your bonus payout will be communicated to you directly, and you can expect to receive it on [Bonus Pay Date].
Once again, thank you for your commitment to our company, and we wish you a joyful holiday season!
Best regards,
[Your Company’s Name]
Sample #4: Invitation to Annual Holiday Party
Dear [Employee’s Name],
We’d like to invite you to our annual holiday party, which will take place on [Date] from [Time]/[Duration] at [Venue]. We’ve planned a fun-filled evening of food, drinks, and entertainment for you to enjoy.
This party is a celebration of all that we’ve accomplished this year, and it’s a chance for us to show our appreciation for your hard work and commitment. We look forward to spending time with you outside of work and celebrating the holiday season together.
Please respond to this invitation [RSVP Deadline Date] to let us know if you’ll be able to attend. We’d love to have you there!
Warm regards,
[Your Company’s Name]
Sample #5: Notification of Holiday Shutdown
Dear [Employee’s Name],
As the holiday season approaches, we’d like to inform you that our company will be temporarily shutting down operations during the holiday season. This means that the company will be closed, and all employees will be on holiday leave from [Holiday Start Date] to [Holiday End Date].
Please plan accordingly and ensure that all tasks and projects are completed before leaving for the holidays. If you have any questions or concerns, please don’t hesitate to contact your manager or HR representative.
We hope you have a joyful holiday season, and we look forward to serving you in the coming year!
Sincerely,
[Your Company’s Name]
Sample #6: Holiday Wishes to Employees
Dear [Employee’s Name],
As we approach the end of the year, we want to take a moment to express our gratitude for your hard work and commitment to our company. We recognize the challenges that this year has brought, and we’re grateful for your resilience and dedication.
We hope the holiday season brings you joy, peace, and rest. Use this time to recharge and spend time with your loved ones. Our team looks forward to continuing to work with you in the coming year, and we’re confident that together we can accomplish great things.
Thank you for your hard work. Have a happy holiday season!
Best regards,
[Your Company’s Name]
Sample #7: Notification of End-of-Year Financials
Dear [Employee’s/Client’s Name],
As the year comes to a close, we’d like to take this opportunity to provide an update on our company’s financial status. We’re proud to report that the company has had a successful year, and we remain committed to providing our clients with quality service/products.
Please note that we’ll be closing the books for the year on [Year-End Date], and we’ll be sending out any necessary forms and documents to clients and employees soon after. If you have any questions or concerns regarding financial matters, please don’t hesitate to contact us.
We’re excited about the possibilities that the new year will bring, and we look forward to continuing to serve you in the coming year.
Warm regards,
[Your Company’s Name]
Tips for Writing a Memorable Company Holiday Letter
With the holiday season right around the corner, companies are typically looking to thank their employees, clients, and partners for their dedication and support throughout the year. Whether you’re aiming to increase brand awareness or simply make a genuine connection with your target audience, a well-crafted holiday letter can go a long way. Here are a few tips for crafting a memorable and effective company holiday letter:
- Personalize your message: While mass emails or form letters may seem efficient, they can come across as impersonal and robotic. Personalizing your message with a specific recipient’s name and mentioning specific achievements or projects they worked on can make your message feel more sincere and valuable.
- Keep it concise: Everyone is busy during the holiday season, so keeping your letter brief and to the point will ensure it’s read and won’t put a burden on the reader’s time. Make sure your letter is easy to skim and highlights the key points quickly, such as what your company has accomplished that year and what your goals are for the coming year.
- Express gratitude: The holiday season is the perfect time to show appreciation to those who have supported your company over the past year. Be sure to express sincere gratitude to your employees, clients, partners, and stakeholders for their hard work, trust, and loyalty.
- Inject some personality: Your company’s holiday letter should reflect your company’s brand as well as its personality. While keeping the tone professional, don’t be afraid to include a little bit of humor or a personal touch such as photos of your team. This will help to make your letter more memorable and relatable.
- Include a call-to-action: A holiday letter is an excellent opportunity to strengthen relationships with your audience, so don’t miss out on the opportunity to encourage an action that can lead to further interaction or sales. You can include a special holiday promotion, an invitation to an upcoming event, or simply ask your readers to follow your social media profiles for more updates and news.
In conclusion, writing a successful company holiday letter is all about finding the right balance between professionalism and personality. By personalizing your message, keeping it concise yet heartfelt, expressing gratitude, injecting some personality and including a call-to-action, you can create a holiday letter that your recipient will want to read and appreciate.
Company Holiday Sample Letter FAQs
What is a company holiday sample letter?
A company holiday sample letter is a template or a pre-written letter that companies use to communicate their holiday schedule or plans to their employees or clients.
Why should companies send out a holiday sample letter?
Companies should send out a holiday sample letter to inform their employees and clients of the company’s holiday schedule so that they can plan their work and personal schedules accordingly. It also demonstrates professionalism and consideration towards employees and clients.
What should be included in a company holiday sample letter?
A company holiday sample letter should include the company’s name, the holiday schedule, any specific instructions for employees, and any emergency contact information.
How far in advance should a company send out a holiday sample letter?
Companies should ideally send out their holiday sample letter at least 2-3 weeks in advance to give employees and clients enough time to adjust their schedules.
What is the best way to send out a holiday sample letter?
The best way to send out a holiday sample letter is via email. This ensures that all employees and clients receive the information at the same time and have a digital copy for future reference.
What should companies do if they have to change their holiday schedule after sending out a sample letter?
If a company needs to change its holiday schedule after sending out a sample letter, they should immediately inform their employees and clients of the change. It’s important to be transparent and communicate any changes as soon as possible so that everyone is on the same page.
Can companies personalize their holiday sample letter?
Yes, companies can personalize their holiday sample letter by adding their own message or branding. However, it’s important to ensure that the key information is still included in the letter.
Happy Holidays from our Team!
We hope that our sample company holiday letter has been helpful for you this season. Remember that the holiday season is a great time to show your appreciation to everyone, including your clients, employees, and partners. As always, we are here to help you with your business needs, so feel free to visit us again later for more updates. Thanks for reading and happy holidays to you and your loved ones!