5 Tips for Writing a Memorable Corporate Holiday Letter to Employees

As the holiday season approaches, many companies send out a corporate holiday letter to employees. This letter serves as a way to express gratitude, show appreciation, and spread holiday cheer among the workforce. However, writing a corporate holiday letter that strikes the right tone and communicates the intended message can be challenging. That’s why, in this article, we’ll explore the key elements of a successful corporate holiday letter and provide you with some examples that you can edit as needed to fit your company’s unique voice. So pull out your pen and paper, or fire up your laptop, and let’s get started!

The Best Structure for a Corporate Holiday Letter to Employees

When it comes to writing a corporate holiday letter to employees, it is important to follow a structure that effectively conveys your message while also being engaging and relatable. The following is a guide to crafting a letter using the Tim Ferriss writing style.

Opening Paragraph: Start with a personal greeting and express your gratitude towards your employees. This could look something like: “Dear [Employee Name], As we come to the end of another year, I want to take a moment to express my sincerest gratitude and appreciation towards you and your hard work over the past months.”

Main Body: In the main body of the letter, it’s essential to focus on the theme of the holidays and how it relates to your company’s values. This could include mentioning any charitable events or volunteer work your organization participated in, as well as highlighting any outstanding achievements or milestones accomplished by your employees. You might also want to address any changes or challenges your company faced during the year and how they were overcome. Additionally, it’s important to include a message of hope and positivity for the upcoming year. The idea here is to connect with your employees on a personal level and show that you are invested in their well-being.

Closing Paragraph: In the closing paragraph, reiterate your appreciation towards your employees, perhaps giving a sneak peek of any exciting plans or projects in the works for the new year ahead. Close with a holiday greeting that is fitting for your company culture, such as Happy Holidays, Merry Christmas, or Happy Hanukkah.

Final Thoughts: Remember to keep your letter concise and to the point while still conveying your message in an effective and engaging way. Using the Tim Ferriss writing style is an excellent approach for crafting a corporate holiday letter that is both relatable and effective.

Seven Sample Corporate Holiday Letters to Employees

1. Letter of Appreciation for Exceeding Sales Targets

Dear [Employee Name],

I wanted to take a moment to express my sincerest gratitude for your hard work over the past year. Your tireless efforts to exceed our sales targets have been nothing short of outstanding.

Your dedication, skills, and work ethic have significantly contributed to our company’s success. Your contagious enthusiasm and team spirit have also played a vital role in keeping the morale high among your colleagues.

Once again, congratulations on achieving such an incredible feat. On behalf of the management team, I would like to wish you a happy holiday season, and we look forward to your continued success in the coming year.

Best regards,

[Your Name]

2. Letter of Recognition for Outstanding Customer Service

Dear [Employee Name],

As the year comes to a close, I wanted to recognize you for your exceptional contribution to our company in providing outstanding customer service.

Your compassion, commitment, and problem-solving skills have helped countless customers navigate complex issues and feel heard and valued. Your dedication to customer satisfaction has not gone unnoticed, and we are proud to have you on our team as an ambassador of our brand.

As we enter the holiday season, I wish you and your family joyous and peaceful holidays. Thank you for representing our company with such professionalism and care.

Warm regards,

[Your Name]

3. Letter of Encouragement for Personal Growth

Dear [Employee Name],

As we head into the end of the year, I wanted to take this opportunity to encourage you to continue investing in your personal and professional growth.

Your commitment to continually learn and develop new skill sets does not go unnoticed. Your dedication to self-improvement is not only admirable but also a crucial aspect that makes you an asset to our organization.

So, as you take some time to relax and reflect this holiday season, know that we support your efforts to become the best version of yourself. Wishing you a happy holiday season filled with family, friends, and rejuvenation.


[Your Name]

4. Letter of Congratulations for a Job Well Done

Dear [Employee Name],

Please accept my heartfelt congratulations on a job well done. It has been a pleasure to see how you have delivered excellence in your work throughout the year.

Your contributions have been significant and have made a significant impact on our company’s success. We know how much time and effort you have put into your role, and we want to take this time to acknowledge your hard work.

As you spend time with your family and loved ones during this holiday season, know that your work has not gone unnoticed, and we are grateful for your dedication and commitment. Wishing you a happy and restful holiday season.

Best regards,

[Your Name]

5. Letter of Sympathy for Personal Loss

Dear [Employee Name],

It is with great sadness that we learned of the loss of your [relationship]. The news has undoubtedly sent shockwaves through our team, knowing how deeply you are hurting.

During this harrowing time, we want you to know that our thoughts and prayers are with you, and we stand ready to support you in any way we can. We understand that this will be a challenging time for you, and we want to help in any way possible.

Please take care of yourself and your family during this difficult time. We will keep you in our thoughts and prayers.


[Your Name]

6. Letter of Gratitude for Dedicated Service

Dear [Employee Name],

As the year comes to an end, I wanted to express my heartfelt gratitude for your dedicated service and outstanding contributions to our company.

Your tireless efforts and commitment to the team have set a high standard that everyone should aspire to match. Your passion for the work you do has not only helped us achieve our goals but also inspired others to give their best.

As you take some time off during the holiday season, know that we are grateful for everything you have done and we look forward to a productive year ahead.

Warm regards,

[Your Name]

7. Letter of Celebration for Milestone Anniversary

Dear [Employee Name],

As we approach the end of the year, I wanted to take this opportunity to congratulate you on completing [number of years] years with our company. This is a significant milestone, and it speaks volumes about your dedication and loyalty to our organization.

Over the years, you have demonstrated your expertise, commitment, and leadership skills, which have made you an indispensable member of our team. Your unwavering dedication to our organization has been instrumental in our success, and we value your contribution to the company.

On behalf of the entire management team, I want to take this time to express our sincere appreciation for your exceptional service to our company. Congratulations again on this impressive achievement and wishing you a happy holiday season.

Yours sincerely,

[Your Name]

Tips for Writing a Meaningful Corporate Holiday Letter to Employees

As the holiday season approaches, it’s important to remember the value of expressing gratitude and appreciation to your employees. Writing a thoughtful corporate holiday letter is an excellent way to communicate your gratitude and boost morale. Here are some tips on how to write a meaningful holiday letter:

  • Start with a personal greeting: Begin your letter by addressing your employees directly. Start with a friendly opening like “Dear Team,” or “To our valued employees.”
  • Express gratitude: The holidays are the perfect time to show appreciation for your team’s hard work and dedication. Highlight specific achievements or milestones from the past year and thank your employees for their contributions.
  • Offer well wishes: Extend your warmest wishes for the holiday season and the upcoming year. This is also a great opportunity to communicate any company news or updates.
  • Show empathy and understanding: The holidays can be a particularly challenging time for some employees. Show that you care by acknowledging the various stressors that can come with the season and offering resources or support where possible.
  • Keep it positive: While it’s important to acknowledge challenges and setbacks, make sure your holiday letter remains upbeat and positive overall. Emphasize the successes and accomplishments of the past year and look forward to a bright future.

Remember, a well-crafted holiday letter is more than just a kind gesture – it can have a significant impact on employee engagement and motivation. By taking the time to express your appreciation and offer encouragement, you can set the tone for a positive and productive new year.

Corporate Holiday Letter to Employees FAQs

What is a corporate holiday letter to employees?

A corporate holiday letter to employees is a formal communication from a company to its employees, informing them about the company’s holiday plans for the year-end period.

Why do companies send holiday letters to employees?

Companies send holiday letters to employees to inform them about the company’s holiday schedule, to share holiday greetings and best wishes, and to acknowledge the employees’ contribution to the company’s success.

What should be included in a corporate holiday letter to employees?

A corporate holiday letter to employees should include a greeting or salutation, a message of appreciation and acknowledgement, information about the holiday schedule, and a wish for a happy and safe holiday season.

When is the best time to send a corporate holiday letter to employees?

The best time to send a corporate holiday letter to employees is usually in the weeks leading up to the holiday season, preferably before employees start making their own holiday plans.

Can employees respond to a corporate holiday letter?

Yes, employees can respond to a corporate holiday letter with a message of thanks, appreciation, or holiday greetings. However, it is not always necessary to respond, as holiday letters are usually sent as a one-way communication.

Is it appropriate to customize a corporate holiday letter to employees?

Yes, it is appropriate to customize a corporate holiday letter to employees based on the company culture, industry, and the specific employee recipients. Personalizing a holiday letter shows that the company cares about its employees and values their individual contributions.

What impact can a corporate holiday letter have on employees?

A corporate holiday letter can have a positive impact on employees by fostering a sense of belonging and appreciation, boosting employee morale and motivation, and enhancing employee loyalty and retention.

Here’s to a Happy Holiday Season!

As we look back on this year with gratitude for our continued success, we also want to express our appreciation for every one of our employees. Your hard work and dedication made all of our achievements possible. As we prepare for the holiday season, we wish everyone joy, love, and happiness. Take this time to relax, recharge, and enjoy the company of loved ones. Once again, we thank you for being a valued member of our team and wish you a happy and safe holiday season. Don’t forget to visit us again later for more exciting updates!