Are you dreading the thought of missing out on important work emails while you kick back and enjoy the upcoming holiday? Fear not! An email auto-reply message is the solution you need to ensure that your contacts receive a timely response while you take some much-needed time off. And the best part? You can customize your message to relay the exact information you desire.
Luckily, you don’t have to start from scratch! Here are some email auto-reply message samples for holiday which you can use as a starting point, and edit as needed:
Hello and thank you for reaching out. I am currently out of the office to celebrate [holiday] with my family and friends. I won’t be available from [start date] until [end date]. During this time, I won’t be checking email or taking work-related calls. I apologize for any inconvenience this may cause. I promise to get back to you as soon as I return to the office. Thank you for your understanding.
I’m currently out of the office enjoying the [holiday] celebrations, but I’ll be back on duty starting [date]. I will respond to your email as soon as possible when I return to work. If your matter is urgent, please contact [colleague’s name] at [colleague’s email address]. Thanks for your understanding, and I hope you have a wonderful day.
These sample messages are just the beginning – feel free to add personal touches or change the wording to fit your needs. Remember, an email auto-reply message is a great way to ensure that your contacts receive the information they need while also enjoying some well-deserved time off.
The Best Structure for Your Holiday Auto-Reply Message
As the holiday season approaches, you may be thinking about setting up an auto-reply message for your email. This is a great way to inform your clients or colleagues that you will be out of the office and unavailable to respond to emails for a certain period. However, crafting the perfect auto-reply message can be a bit tricky. You want to strike the right balance between being informative and friendly while making sure that your message is clear and concise. In this article, we will discuss the best structure for your holiday auto-reply message.
The first thing you should include in your auto-reply message is a clear and concise greeting. This should be a simple message that lets the recipient know that you are out of the office and will not be available to respond to emails. For example:
Thank you for your email. Please note that I am currently out of the office until [date] and will not be able to respond to emails during this time.
After your greeting, you should provide some information about when you will return and what the recipient should expect. This can include information about whether you will be checking your email while you are away, or whether you will be completely offline. For example:
I will be returning to the office on [date] and will respond to your email as soon as I can. Please note that I will not be checking my emails while I am away, so there may be a delay in my response.
Next, you should provide some information about who the recipient can contact in case of an urgent matter. This can include the name and contact information of a colleague or a manager who can help with any urgent issues. This is important because it ensures that your clients or colleagues are not left without any support during your absence. For example:
If you need immediate assistance, please contact [colleague/manager name] at [contact information] and they will be able to assist you.
Finally, you should end your auto-reply message with a friendly note or a signature. This can be a simple message that shows your appreciation for their understanding or a holiday greeting. For example:
Thank you for your understanding and I look forward to speaking with you when I return. Happy holidays!
Overall, your holiday auto-reply message should be clear, concise, and informative. By following this structure, you can ensure that your message provides your recipients with all the information they need while being warm and friendly.
Holiday auto-reply messages
Out of office for Christmas
Dear valued customer,
Thank you for reaching out to us. I am currently out of the office for the Christmas holiday and will not be returning until January 3rd. I apologize for any inconvenience this may cause.
If you need immediate assistance, please contact our customer service hotline at 1-800-555-5555. They will be available to help you with anything you need.
Happy holidays and best wishes for the new year!
Thank you for your email. I am currently out of the office for the Thanksgiving holiday and will not be available until Monday, November 29th.
I appreciate your patience and will respond as soon as possible upon my return. If your matter is urgent, please contact my colleague at [insert email or phone number].
Enjoy your Thanksgiving holiday!
Auto-reply for holiday vacation
Thank you for getting in touch with me. I am currently on holiday and will not be available until [insert date].
If you need immediate assistance, please contact [insert email or phone number]. Otherwise, I will respond to your email upon my return.
Thank you for understanding and I hope you have a great week!
Auto-reply for New Year’s Eve
Thank you for contacting us. We will be closed on New Year’s Eve and New Year’s Day to celebrate the holidays with our friends and families.
We will return on January 2nd to handle any inquiries or concerns you may have. Thank you for your understanding, and happy new year!
Auto-reply for Hanukkah
Thank you for reaching out to us. As we celebrate Hanukkah with our loved ones, our office will be closed from [insert date] to [insert date]. We apologize for any inconvenience.
Once we are back in the office, we will address your inquiry as soon as possible. Thank you and have a happy Hanukkah!
Auto-reply for Diwali
Thank you for your email. As we celebrate the festival of lights, our office will be closed from [insert date] to [insert date].
During this time, we will not be able to respond to your email. However, we will get back to you upon our return. Meanwhile, happy Diwali and best wishes for the new year!
Auto-reply for Labor Day
Dear valued customer,
Thank you for your email. Our office will be closed on Monday, September 6th, in observance of Labor Day.
If you need immediate assistance, please contact our customer service hotline at 1-800-555-5555. They will be available to help you with anything you need. Otherwise, we will respond to your email as soon as possible on the following business day.
Thank you for your patience and enjoy the long weekend!
Tips for Crafting the Perfect Holiday Email Auto-Reply Message
The holiday season is fast approaching and with it comes the need to set up your email auto-reply messages. This is a simple task that can quickly become complicated as you try to find the right tone, wording, and information to include in your message. Here are some tips to help you craft the perfect email auto-reply message for the holidays:
1. Keep it short and sweet. Your message should be concise and to the point. It should include a simple greeting, information about your availability, and an invitation to contact you again after the holidays.
2. Include important information. Make sure you provide details such as when you will be back in the office, your contact information in case of an emergency, and any other relevant information your clients or colleagues might need.
3. Be friendly and festive. The holidays are a time to spread cheer and goodwill, so don’t be afraid to inject a little holiday spirit into your message. Use appropriate holiday-themed graphics or images to set the tone.
4. Set clear expectations. Let people know what to expect from you during the holiday season. Will you be checking your email regularly or only sporadically? Be upfront about your availability.
5. Proofread your message. Double-check your auto-reply message for typos or errors before setting it up. This is a representation of you and your business, so make sure it reflects well on you.
6. Test it out. Before you set up your auto-reply message, test it out by sending yourself an email and making sure everything looks and sounds the way you want it to.
In conclusion, crafting the perfect email auto-reply message for the holidays doesn’t have to be a daunting task. By following these tips, you can create a message that is friendly, informative, and festive. Remember to keep it short and sweet, include important information, and set clear expectations. With a little effort and attention to detail, your message will leave a positive lasting impression on all those you correspond with during the holidays.
Email Auto Reply Message for Holiday FAQs
What is an email auto reply message for holiday?
An email auto reply message for holiday is an automatic response that is sent to anyone who sends an email to your inbox during the holidays. This helps inform your contacts that you are currently unable to respond to emails and when you will be able to reply.
How do I set up an email auto reply message for holiday?
To set up an email auto reply message for holiday, go to your email settings and look for the “Automatic Replies” or “Out of Office” feature. Enter your message and specify the dates when you will be away. Make sure to turn on the automatic reply message before leaving.
What should I include in my email auto reply message for holiday?
You should include the dates when you will be away, an explanation that you are not available to respond to emails, and optionally, emergency contact details or alternative means of contacting you if necessary. You can also add a festive or personal touch to your message to make it more engaging.
Can I customize my email auto reply message for holiday?
Yes, you can customize your email auto reply message for holiday to your preference. You can choose the wording, format, and style that reflects your personality or brand. However, make sure that the message is professional, concise, and accurate to avoid confusion or misinterpretation.
How often should I check my inbox during the holiday?
It depends on your personal or professional circumstances. If you have urgent or time-sensitive matters to attend to, you may need to check your inbox regularly. However, if you have planned your holiday to take a break from work, you may want to limit your inbox checking to once or twice a day or not at all.
What if I forget to turn off my email auto reply message after the holiday?
If you forget to turn off your email auto reply message after the holiday, your contacts may receive the message even if you are already available to respond to emails. This can create confusion and inconvenience to your contacts. Make sure to turn off the automatic reply once you return to work.
Can I send a follow-up email after the holiday to my contacts?
Yes, you can send a follow-up email after the holiday to your contacts to thank them for their messages or inquiries and to update them on any changes or developments. However, make sure that the follow-up email is necessary and relevant to the recipient. Avoid spamming or overwhelming your contacts with unnecessary emails.
Happy Holidays from [Your Company Name]!
We hope that our email auto reply message sample for holiday has been useful to you in creating your own out-of-office responses. Remember to customize your message accordingly and ensure that it reflects your brand’s persona and tone of voice. May your holidays be filled with joy, love, and all things merry! Thank you for taking the time to read our article, and we hope to see you again soon. Stay safe and happy holidays!