Are you in need of an employment verification request email sample? Look no further. As a busy professional, you may find yourself in situations where you need to request proof of a person’s employment. Whether you’re a landlord, bank, or hiring manager, obtaining this information can be crucial for making informed decisions.
Fortunately, there are numerous examples of employment verification request emails available online. These samples can save you time and provide a clear template for crafting a professional message. With a variety of templates to choose from, you’re sure to find one that fits your needs.
One popular format includes a brief introduction followed by a request for specific details such as job title and dates of employment. Another common template asks for a signed release form, granting permission for the employer to release the requested information.
Whether it’s for a current employee or a former one, drafting an employment verification request email can be daunting. But with the aid of these examples, you can easily adapt and edit them to reflect your unique situation.
So, if you’re in need of a sample email, take the time to explore the various options available online. You’ll be able to quickly and effectively request the necessary employment verification information with ease.
The Best Structure for an Employment Verification Request Email Sample
If you are in HR or a hiring manager, you know that verification of employment is an integral part of the hiring process. Once a potential employer or landlord requests confirmation of employment, it is important to respond quickly and professionally.
Here is a simple but effective structure for an employment verification request email sample:
Subject Line:
Employment Verification Request for [employee name]
Greeting:
Dear [Employment Verifier’s name],
Opening:
I hope this email finds you well. I am writing to verify the employment of [employee name] as they have applied for [purpose of verification – loan, apartment, job, etc.]
Body:
Please provide the following information:
- Employee’s job title and department
- Employee’s dates of employment
- Employee’s current salary information
- Any additional comments or notes regarding the employee
If possible, please provide the above information on your company letterhead, and email me back as soon as possible.
Closing:
Thank you in advance for your assistance with this matter. If you have any questions or concerns, please do not hesitate to contact me. I appreciate your time and effort in helping us move forward with the application process.
Sincerely,
[Your name and title]
Overall, this structure is concise, professional, and provides all the necessary information without overwhelming the recipient. Remember to always follow up if you do not receive a response within a reasonable amount of time.
Sample Employment Verification Request Emails
Verification of Employment for Apartment Rental
Dear [Landlord Name],
I am writing to request employment verification on behalf of [Applicant Name]. The applicant has applied to rent an apartment with your company and has listed me as their employer. I can confirm that [Applicant Name] is currently employed in the position of [Job Title] at our company, [Company Name]. They have been with us for [Number of Years] years and their current salary is [Salary].
Please let me know if you require any further information, and I will be happy to provide it as quickly as possible. Thank you for your time and assistance in this matter.
Best regards,
[Your Name]
Verification of Employment for Mortgage Application
Dear [Lender Name],
I am writing to verify the employment of [Applicant Name], who has applied for a mortgage with your company. [Applicant Name] has provided our organization, [Company Name], as their current employer. I can confirm that [Applicant Name] is currently employed in the position of [Job Title] at our company. They have been employed with us for [Number of Years] years and their current annual salary is [Salary].
Please feel free to contact me at [Your Contact Information] if you have any questions or require further information. Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Verification of Employment for Visa Application
Dear [Consulate Officer Name],
I am writing to verify the employment of [Applicant Name] for their visa application to [Country]. [Applicant Name] has provided our company, [Company Name], as their current employer. I can confirm that [Applicant Name] is currently employed in the position of [Job Title] at our organization. They have worked for us for [Number of Years] years and their current annual salary is [Salary].
If there are any further questions regarding [Applicant Name]’s employment with our company, please don’t hesitate to contact me at [Your Contact Information]. Thank you for your time and we look forward to hearing from you soon.
Best regards,
[Your Name]
Verification of Employment for Scholarship Application
Dear [Scholarship Committee Name],
I am writing to verify the employment of [Applicant Name] for their scholarship application. [Applicant Name] has listed our company, [Company Name], as their current employer. I can confirm that [Applicant Name] is currently employed in the position of [Job Title] at our organization. They have worked for us for [Number of Years] years and their current annual salary is [Salary].
If there are any further questions regarding [Applicant Name]’s employment with our company, please feel free to contact me at [Your Contact Information]. Thank you for considering [Applicant Name] for this scholarship, and we wish them all the best in their academic pursuits.
Sincerely,
[Your Name]
Verification of Employment for Background Check
Dear [Background Check Company Name],
I am writing to verify the employment of [Employee Name] for their background check through your company. [Employee Name] has listed our organization, [Company Name], as their current employer. I can confirm that [Employee Name] is currently employed with us in the position of [Job Title]. They have been employed with our company for [Number of Years] years and their current salary is [Salary].
Please let me know if there is any further information required for the background check process. Thank you for your time and assistance in this matter.
Best regards,
[Your Name]
Verification of Employment for Child Support Application
Dear [Child Support Agency Name],
I am writing to verify the employment of [Employee Name] for their child support application. [Employee Name] has listed our company, [Company Name], as their current employer. I can confirm that [Employee Name] is currently employed in the position of [Job Title] at our organization. They have been employed with us for [Number of Years] years and their current salary is [Salary].
If there are any further questions regarding [Employee Name]’s employment with our company or earnings, please feel free to contact me at [Your Contact Information].
Best regards,
[Your Name]
Verification of Employment for Loan Application
Dear [Loan Officer Name],
I am writing to verify the employment of [Applicant Name] for their loan application with your company. [Applicant Name] has provided our organization, [Company Name], as their current employer. I can confirm that [Applicant Name] is currently employed in the position of [Job Title] at our company. They have been with us for [Number of Years] years and their current annual salary is [Salary].
Should you require any further information, please do not hesitate to contact me at [Your Contact Information]. Thank you for your time and we look forward to hearing from you soon.
Sincerely,
[Your Name]
Tips for Writing an Employment Verification Request Email
Asking for an employment verification letter can be an important part of job applications or other paperwork. Here are some tips to help you write an effective email request:
- Be clear and concise: State clearly and briefly what you require in the email subject line. In your email message, state why you need the verification letter and what information must be included.
- Provide context: In your email message, you should provide some background information about the situation that necessitates the request for employment verification. This can help the HR department or employer understand the urgency and importance of your request.
- Include all necessary information: To ensure a timely response, include all necessary information about yourself, such as your name and contact information, and the company you previously worked for, including job title and dates of employment. This will make it easier for the HR department or employer to provide the needed information.
- Be polite and professional: Keep your email message polite and professional so that you can ensure that your email is taken seriously. Start your email with a polite greeting, and use professional language throughout the message.
- Follow up: If you don’t receive a response after a few days, consider following up politely to ensure that your request was received.
Note that employment verification letter requests may require a signed release form for the employer to provide information. Be sure to inquire of any required forms or specific information needed to be supplied before sending out the request for the letter.
Employment Verification Request Email Sample FAQs
What is an employment verification request?
An employment verification request is a written inquiry from a potential employer requesting information about the job history, work experience, and other employment-related details of a job applicant or current employee.
Why do employers require employment verification?
Employers require employment verification to confirm the job seeker’s job history, experience, job titles, responsibilities, dates of employment, and salary. It helps them make more informed hiring decisions and ensures that they hire the right candidate for the job.
What should I include in an employment verification request email?
An employment verification request email should include the employee’s name, employment dates, job title, and the reason for the request. Ensure that you also provide a deadline for the response and an email or phone number where the responding party can contact you.
Who can I make an employment verification request to?
Usually, you can make an employment verification request to the employer or the Human Resources department of the candidate applying for a job or for whom you want to verify their employment information.
What information can’t be disclosed through employment verification?
Employers may not disclose certain information such as age, ethnicity, gender, medical records, criminal backgrounds, or personal financial information. It’s also important to observe any employee data privacy laws and regulations when handling such requests.
What do I do if I don’t receive a response to my employment verification request?
If the HR department hasn’t responded within a week of your request, you can attempt to follow up with them via email or phone. Do so while keeping your tone polite and professional.
How long does it take to receive an employment verification response?
The time it takes to receive a response can vary based on the company’s processes and workload. However, you can typically expect a response within five to seven business days from the day you requested the information.
Thanks for reading!
We hope this article has been informative and helpful to you. If you need to send an employment verification request email, feel free to use our sample as a template. Remember, it’s important to verify employment information before making any hiring decisions. Be sure to check back for more useful tips and templates in the future. Thanks for stopping by and we hope to see you again soon!