10 Effective Ways to End Your Emails: Email Ending Sample Included

Are you tired of ending your emails the same way every time? Are you looking for a new approach to wrapping up your digital correspondence in a professional and effective way? Look no further! I’ve compiled a list of ending email samples that you can use as a starting point to tailor to your specific needs. These examples cover a range of situations, from business to personal communications, and can easily be edited to fit your tone and style. Say goodbye to generic sign-offs and hello to impactful endings that leave a lasting impression. Let’s take a closer look at some of these examples and see how they can be tailored to your needs.

The Optimal Structure for Ending Emails

When it comes to email communication, the way you sign off is just as important as the content of the message itself. A poorly crafted closing can leave a negative impression on your recipient, while a thoughtfully crafted one can help establish a positive relationship. Tim Ferriss, author of “The 4-Hour Work Week,” offers his tips for the optimal structure for ending emails.

Firstly, Ferriss recommends avoiding overly formal or canned phrases such as “sincerely” or “yours truly.” Instead, opt for a personalized closing that reflects your relationship with the recipient. For example, if you’re writing to a colleague, a closing like “best regards” or “warmly” would be appropriate. If you’re writing to a friend or family member, a more informal closing like “cheers” or “talk soon” could work.

Next, Ferriss suggests including a clear call-to-action in your closing. This could be as simple as asking for a response or setting up a specific time for a meeting or call. This helps ensure that your message doesn’t get lost in the recipient’s inbox, and shows that you’re proactive and efficient in your communication.

Avoid using a “thanks” or “thank you” closing unless you are genuinely expressing gratitude for something. Overusing these phrases can come across as insincere and diminish their impact in situations where they are truly warranted.

Finally, Ferriss reminds us to proofread our closing (and the entire message) before hitting send, and to avoid including unnecessary information or attachments in our sign-off. A simple, clear, and personalized closing can help leave a lasting impression on your recipient and set the tone for future communication.

So, in summary, the optimal structure for ending emails includes a personalized closing that reflects your relationship with the recipient, a clear call-to-action, and proofreading to ensure that the message is concise and error-free. Keep these tips in mind, and you’ll be sure to leave a positive impression with every email you send.

7 Sample Endings for Email

Ending Email for a Job Application

Dear [Hiring Manager’s Name],

Thank you for giving me the opportunity to apply for the position at [Company’s Name]. It was a pleasure discussing my experience and qualifications with you. I believe that my skill set and passion for the industry are a perfect fit for the role.

Please feel free to contact me if you require any further information or would like to schedule an interview. I look forward to hearing from you soon.

Best regards,

[Your Name]

Ending Email for a Networking Introduction

Dear [Recipient’s Name],

Thank you for taking the time to connect with me and share your experience and insights. I greatly appreciate your advice and support. I am excited to explore potential opportunities within the industry and welcome your guidance in this matter.

If there are any roles or connections that you think would be a good fit for me, please do not hesitate to reach out. I look forward to staying in touch and keeping you updated on my progress.

Best regards,

[Your Name]

Ending Email for a Business Proposal

Dear [Client’s Name],

Thank you for considering my proposal. I am confident that my strategy and approach will deliver the results and value that your company requires. I understand that you may have further questions or concerns and I am happy to provide any additional information or clarification that you need.

If you are interested in moving forward with the proposal, please let me know and we can discuss the next steps. I appreciate your time and consideration.


[Your Name]

Ending Email for a Follow-Up

Dear [Recipient’s Name],

Thank you for taking the time to meet with me yesterday and discuss the project. I appreciate your insights and suggestions. As we talked about during our meeting, I will be sending over the proposal by the end of the day.

If you have any questions or concerns after reviewing the proposal, please do not hesitate to contact me. I am looking forward to hearing back from you soon.

Best regards,

[Your Name]

Ending Email for a Request for Information

Dear [Recipient’s Name],

Thank you for your prompt response and providing me with the information that I needed. I appreciate your assistance in this matter.

If there is anything else that you think would be helpful for me to know, please do not hesitate to share it. I look forward to the opportunity to work together in the future.

Thank you,

[Your Name]

Ending Email for a Recommendation Letter

Dear [Recipient’s Name],

Thank you for considering my request for a recommendation letter. I greatly appreciate your support and trust in me. It was a pleasure working with you and I am grateful for the opportunity to learn from your experience and expertise.

If there is anything else you need from me or if you require any additional information, please let me know. Thank you for your time and consideration.

Best regards,

[Your Name]

Ending Email for a Meeting Follow-Up

Dear [Meeting Attendee’s Name],

Thank you for attending the meeting earlier today. I hope you found it informative and helpful. As we discussed, I will be following up with the minutes of the meeting and the action items by the end of the week.

If you have any questions or concerns in the meantime, please feel free to contact me. I look forward to working together in the future.


[Your Name]

The Art of Ending an Email with Class

Emails have become the backbone of professional communication, virtual meetings and negotiations. However, the art of ending an email with style and grace is often overlooked or taken for granted by many. Whether it is a business proposal or an informal message, the way you end your email has a significant impact on how your email is perceived and remembered. Here are some related tips to help you end your emails with class and effectiveness.

1. Convey gratitude:
Expressing gratitude in your email not only leaves a lasting impression but also enhances the prospects of a positive conversation. Whether it is a thank you note or appreciation message, let your recipient knows that you value their time and effort. Be genuine and specific in your gratitude. Instead of using cliched phrases like “Thank you for considering”, add a personal touch and highlight why you are grateful. For example, “Thank you for taking the time to…”, “I appreciate the insights you have shared with me…”.

2. Provide Clear Call to Action:
The end of an email is the perfect opportunity to nudge your recipient to take the desired action. Whether it is scheduling a meeting, confirming an appointment, or requesting further information, be clear and concise with your call to action. Use a strong verb to motivate them to take action. For example, “Please confirm your availability by tomorrow”, “Schedule a call with me anytime next week”.

3. Use Professional Sign-offs:
Your sign-off is what wraps up your email and should be reflective of the professionalism and tone of your message. Whether formal or informal, use sign-offs that are consistent with your brand and reflect your relationship with the recipient. Avoid ambiguous or patronizing sign-offs and stick with appropriate ones that add value. A few examples are “Best regards”, “Kind Regards”, “Respectfully”, “Sincerely yours”, etc.


In conclusion, ending an email with precision and finesse is essential for successful communication. Concisely conveying gratitude, providing clear calls to action and using professional sign-offs are all best practices that will help you end your email with class. These tips have the potential to help you stand out from the crowd and make a lasting impression. Give them a try today!

FAQs About Ending Email Sample

What is an ending email sample?

An ending email sample is a pre-written statement or phrase that is included at the end of an email to provide a closing remark and/or signature.

Why should I use an ending email sample?

Using an ending email sample can save time and provide consistency in your email communication. It can also provide a professional and polished ending to your message.

Can I customize an ending email sample?

Yes, you can customize an ending email sample to fit your personal or professional writing style and to reflect the tone and purpose of your message.

What are some common ending email samples?

Common ending email samples include “Sincerely,” “Best regards,” “Thank you,” “Warm regards,” and “Yours truly.”

What if I don’t want to use an ending email sample?

It’s not necessary to use an ending email sample, but it can be helpful in providing a clear and professional conclusion to your message.

Should I include my full name in the ending email sample?

Including your full name in the ending email sample can provide a clear signature and can help the recipient identify who the message is from. However, it’s not always necessary if your name is already included in your email address or elsewhere in the email message.

Is it appropriate to use a casual closing in an ending email sample?

The appropriateness of a casual closing in an ending email sample depends on the context of the message and the professional relationship with the recipient. In general, it’s best to err on the side of professionalism, but a casual closing may be appropriate in certain situations, such as when communicating with colleagues or friends.

That’s all folks!

And that’s how to end an email on an informal and casual note. Whether you’re writing to your friends, family, or colleagues, remember that ending an email on a warm and friendly note can make all the difference. So next time you’re drafting an email, why not try out one of the sample endings we’ve shared above? Thanks for reading, and don’t forget to come back for more helpful tips and tricks!

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