10 Professional Ending Letter Sample Templates for your Business Correspondence

When it comes to ending a letter, there’s a certain art to it. It’s all about leaving a lasting impression on the recipient and concluding the correspondence in a way that reflects the tone and purpose of the message. So, how do you make sure your ending leaves the impact you desire? One way to start is by turning to examples written by professionals.

Below, you’ll find a collection of ending letter samples that you can use as a reference point for crafting your own correspondences. These examples cover everything from job applications to personal letters, so whether you’re saying goodbye to a loved one or closing out a business proposal, there’s an example here for you.

Take a look at the samples and see what jumps out at you. Do any of them resonate with the tone or message you’re trying to convey? From there, feel free to use these samples as a foundation and customize them as needed. That could mean tweaking the wording to better reflect your personality or adding in your own personal touch.

With these examples and a little bit of creativity, ending a letter can be a breeze. So why not take inspiration from these samples and start crafting your own impactful and memorable endings today?

The Best Structure for Ending a Letter Sample

When it comes to writing letters, ending them can be a tricky business. You don’t want to come off as too formal or too informal, and you want to leave a lasting impression on the recipient. So, what’s the best structure for ending a letter sample? In this article, we’ll explore this topic in-depth, inspired by the writing style of best-selling author and entrepreneur, Tim Ferriss.

First and foremost, it’s important to consider the purpose of your letter. Are you writing a formal business letter or a personal one? If it’s the former, you’ll want to lean towards a more professional tone, while a personal letter might allow for a more casual tone. Regardless of the type of letter, you’ll want to end it on a positive note.

One of the best ways to end a letter sample is by summarizing the main point of your message. This not only leaves a lasting impression on the recipient, but it can also reinforce the purpose of your letter. For example, if you’re writing a business proposal, you might end by saying something like, “Thank you for considering our proposal. We look forward to the possibility of working together.”

Another effective way to end a letter sample is by expressing gratitude. This can be a simple thank you, but it can also be more specific. For example, if you’re writing a letter to a colleague, you might end by saying, “Thank you for your hard work on this project. I couldn’t have done it without you.”

If you’re writing a personal letter, you might want to end with a call to action or a request for a response. This can keep the conversation going and give the recipient a reason to reply. For example, if you’re writing to a friend, you might end by saying, “Let’s catch up soon. Give me a call when you have a chance.”

No matter how you choose to end your letter sample, it’s important to keep in mind the tone and purpose of your message. You don’t want to end on a negative note or leave the recipient feeling confused. By summarizing the main point, expressing gratitude, or issuing a call to action, you can end your letter on a positive and impactful note.

In conclusion, the best structure for ending a letter sample is one that leaves a positive impression on the recipient. By summarizing the main point, expressing gratitude, or issuing a call to action, you can end your letter with impact and purpose. Remember to consider the tone and purpose of your message and choose an ending that feels both natural and appropriate.

Sample Ending Letters

Letter of Recommendation for Job

Dear [Recipient name],

I am honored to recommend [Name] for the position of [Job title] at [Company name]. [Name] has worked as [Job title] at [Previous company name] for [Number of years], and during that time, [he/she] has impressed me with [his/her] hard work, dedication, and skills.

[Name] is a quick learner, flexible, and always willing to go the extra mile. [He/She] is a team player and has excellent communication skills. [He/She] has demonstrated great initiative and has the ability to handle complex situations with ease. [He/She] has also shown remarkable leadership skills while working on team projects.

I highly recommend [Name] for the position of [Job title] at [Company name]. [He/She] would be an asset to your organization, and I have no doubt that [he/she] would excel in this role.


[Your name]

Letter of Resignation

Dear [Manager’s name],

It is with a heavy heart that I announce my resignation from my position as [Job title] at [Company Name]. [Date] will be my last day of work.

My decision to leave has not been an easy one, but after much thought, I have decided that it is time for me to move on and explore other opportunities. I am grateful for the experiences I have had and the skills I have gained while working with [Company Name]. I have learned a lot from everyone here, and I will carry this knowledge with me throughout my career.

I will do everything I can to ensure a smooth transition during my notice period. Please let me know if there is anything else I can do to assist.

Thank you for everything, and I sincerely wish all of you the best for the future.


[Your name]

Letter of Thanks for Collaborating

Dear [Recipient Name],

I am writing to thank you for collaborating with me on [project name]. Your skills, knowledge, and insights have been invaluable, and I am grateful for all the hard work you put into this project.

The final outcome of the project exceeded my expectations, and I could not have achieved this without your help. Your contributions and dedication have been crucial to its success.

I appreciate your willingness to share your expertise and work with me as a team. I hope we will have more opportunities to collaborate in the future.

Thank you once again for everything you have done.

Best Regards,

[Your Name]

Letter of Apology for Mistake

Dear [Recipient name],

I am writing this letter to apologize for the mistake I made [explain the mistake]. I understand that my mistake has caused [specify the consequences of the mistake], and I take full responsibility for my actions.

I want to assure you that this was an isolated event and that I am taking steps to prevent it from happening in the future. I have also implemented measures to make sure that the same mistake does not occur again.

I regret any inconvenience or harm caused by my mistake. Please accept my sincere apologies, and I promise to work harder to regain your trust and confidence.


[Your name]

Letter of Recommendation for Graduate School

Dear [Recipient’s name],

I am happy to recommend [Name] for admission to [Name of the graduate school or program]. [He/She] worked under my supervision at [Name of the company or institution] for [Number of years], where [he/she] exhibited excellent qualities of character and intellect.

[Name] is a highly motivated, industrious, and creative individual who consistently demonstrated a strong work attitude. [He/She] has exceptional analytical and critical thinking skills and has contributed significantly to the success of numerous projects we worked on together.

I am confident that [Name] would be an outstanding addition to your program. [He/She] possesses all the qualities necessary to excel academically and make valuable contributions to the graduate community.

Thank you for your consideration, and please do not hesitate to contact me if you have further questions.


[Your name]

Letter of Request for Meeting

Dear [Recipient’s name],

I am writing to request a meeting with you to discuss [State the objective of the meeting]. I believe this meeting would be beneficial to both of us, and I am confident we can reach a productive outcome.

I am available to meet at your convenience, and I would appreciate if you can let me know your availability. Please let me know a date, time, and place that would be most convenient for you.

Thank you for your time, and I look forward to discussing this matter with you soon.

Best Regards,

[Your name]

Letter of Acceptance for Job Offer

Dear [Hiring Manager’s name],

I am excited to accept the offer for the position of [Job title] at [Company name]. I am looking forward to joining the team and working with everyone here.

Thank you so much for offering me this opportunity, and I believe that my skills and experience align with the requirements of the position. I am eager to contribute my knowledge and skills to the organization’s success.

I am looking forward to starting on [Date of starting the job], and I will do everything possible to make the transition as smooth as possible. Please feel free to contact me if there is anything else I need to know before my first day at work.

Thanks once again, and I am excited about this new challenge.


[Your name]

Tips for Ending a Letter

Writing a letter is not just about expressing your thoughts and feelings, but it’s also about making a lasting impression. Your closing remarks in a letter can be just as important as the content itself. Here are some tips for ending a letter that will leave a positive and memorable impression on your recipient:

  • Use a strong final sentence. The last sentence of your letter should be strong and leave a lasting impression on your reader. You can use this sentence to summarize your message or to leave your recipient with something to think about.
  • Show appreciation. Thanking the recipient for their time or any assistance they may have provided is always a nice touch. It shows that you recognize and value their efforts. You can use phrases like “Thank you for your consideration” or “I appreciate your help in this matter.”
  • Consider the tone of your letter. Your closing remarks should match the overall tone of your letter. If your letter is more formal, a simple “Sincerely” or “Respectfully yours” may be more appropriate. If your letter is more casual, you can use a more relaxed closing like “Take care” or “Warm regards.”
  • Add a call to action. If you want your recipient to respond or take action after reading your letter, include a call to action. This could be as simple as asking them to contact you for more information or to set up a meeting. A call to action can help keep the conversation going.

Remember, ending a letter is an essential part of the writing process. A strong closing can leave a lasting impression and leave your recipient with a positive feeling. Use these tips to craft a closing that is both memorable and effective.

Frequently Asked Questions about Ending Letter Sample

What are some effective ways to end a letter?

Some effective ways to end a letter include expressing gratitude, summarizing key points, and offering follow-up actions. You can also use a sincere and personal closing, such as “Warm regards” or “With gratitude.”

Should I always include a closing line in my letter?

Yes, a closing line is an important part of a letter as it provides a clear and concise way to end a letter. It may also leave a final impression on the recipient.

What are some common mistakes to avoid when ending a letter?

Avoid common mistakes such as using a generic closing line, using a closing line that does not fit the tone or purpose of the letter, or making a final request that is not appropriate.

How can I make the closing line of my letter more personal?

You can make the closing line more personal by using a phrase that fits your style, such as “Yours truly,” “Take care,” or “Best wishes.”

Should I sign my letter before or after the closing line?

You should sign your letter after the closing line, followed by your printed or typed name, and any attachments or enclosures.

Is it important to proofread the ending of my letter?

Yes, it is important to proofread the ending of your letter to ensure that it is clear, professional, and free of errors.

What is the best way to sign off a formal letter?

The best way to sign off a formal letter is by using a formal closing, such as “Sincerely,” “Respectfully,” or “Yours faithfully.” This shows respect towards the recipient and maintains a professional tone.

Wrapping it up!

And that’s it! We hope our ending letter samples can help you draft your own letters and make a lasting impression on your readers. Whether you’re saying thank you, bidding farewell or expressing your sentiments, always remember to make it personal, genuine and heartfelt. Thanks for reading and we can’t wait to have you back for more amazing writing tips and tricks. See you soon!